Detailed IT Project Management Assignment Solution and Analysis

This document presents a comprehensive solution to an IT project management assignment, encompassing various critical aspects of project planning and execution. It begins with an introduction that emphasizes the importance of proper planning and administration, including well-defined tasks, deadlines, and budget estimations. The solution includes a detailed work breakdown structure, outlining tasks, critical paths, start and finish dates, and durations. A budget plan is also provided, specifying costs for manpower, hardware, software, and licensing, along with considerations for market trends and payment schedules. A Gantt chart illustrates the project's timeline, including phases for planning, design, coding, testing, and hosting. The implementation strategy involves a phased approach, assigning tasks to experts and providing project management oversight. The document also addresses team communication, training needs, and client requirements, as well as considerations for online services and overseas product supplies. Furthermore, it covers website testing, system maintenance, and data backup mechanisms. References to relevant project management literature are also included, providing a robust and practical guide to IT project management principles.

I.T. Project management 1
I.T. PROJECT MANAGEMENT
Course:
Tutor:
University:
University location:
Date:

I.T. PROJECT MANAGEMENT 2
Assessment two
Introduction
Project development requires proper planning and administration (Schwalbe 2015). Project tasks
as supposed to be well defined and assigned due dates. It is also important to have a budget
estimates subject to updates, research shows that, cost constraints are the major contributors to
project stall and failure to meeting the desired outcomes. When carrying out a project, it is a
requirement to schedule the tasks to be completed, tasks that are more important than others
should be handled during the early phases of project development (Larson 2013). Below is a
diagram showing my work breakdown
Task Critical path Start Finish Duration
Task 1 yes Week 1 Week 7 7 weeks
Task 2 yes Week 7 Week 15 8 weeks
Task 3 no Week 15 Week 21 6 weeks
Task 4 yes Week 21 Week 21 1 week

I.T. PROJECT MANAGEMENT 3
Project breakdown plan
Budget plan
Specification Cost in $ state
manpower 20,000 Full payment
hardware 15000 Partial payment
software 16500 Partial payment
Licensing and hosting 2000 Full payment
The budget estimates is prone to change owing to the current market trends, it is therefore my
responsibility to study the market trend then make better costs plan. Manpower costs should be
paid in full before the start of the project. Most projects fail to achieve the targets due to sluggish
payments to workers; workers should be paid well to boost their morale towards service delivery.
Licensing of various software that we will be using will also require full payment. The hardware
and software specifics will not require full payment because not all software or hardware will be
used at the same time.

I.T. PROJECT MANAGEMENT 4
2.
Gantt chart
1-7 7-15 15-21 21 21
Planning
Design
Coding
Testing
Hosting &
Delivery
The project will be under planning that includes information gathering, requirement gathering
and seeking relevant cooperation within the organization. The design phase will take close to
eight weeks; designing will include coding, establishing associations and developing class
diagrams. The use of use cases and sequence diagrams will apply here. The coding phase will
take 7 weeks, this will involve intense coding and testing of programs, debugging and ensuring
they are user friendly. Testing phase will take one week, testing will involve carrying out mock
implementation to check whether the system meets the client’s requirements.
3.
The above tables show the plans and schedules, implementation of the above tasks provides a
proper description on how the planned activities will be carried out. The implementation for this
project will follow the phased approach. The tasks shown in the tables will be assigned to the
relevant experts to work on them. As the project manager, my tasks will be overall but limited to
Activitie
Weeks

I.T. PROJECT MANAGEMENT 5
just supervision. The company will be providing finances to the project as I ensure proper
utilization of the funds.
In the implementation phase, the website will be tested severally by technocrats who will then
give recommendations on the technicalities that we might encounter after delivering the project.
4.
In the forum, we discussed about the possibility of any of ours disappearing or absconding
sessions. We all agreed to take part in the online discussions through the platform.
5.
a. Stacy
 She need training on Cascading Style Sheets (CSS)
 She also needs some basic training on Visual basics language
b. Steve
 Steve needs detailed training on C++ programming language
c. Mark
 Mark wants training on web-database linking method.
6.
As a team, we agreed to be punctual and submit assigned tasks in time. Mark complained that he
does not have a reliable internet access, thus we resolved to be updating him on time about an
impending session.

I.T. PROJECT MANAGEMENT 6
9.
a) Bazaar Ceramics CEO needs to resolve completely towards online service. Large adverts
giving information about the new products can be displayed using HTML page. The
advert will induce addition of more fees to the project; we will also have to pay some
popular websites a share so that they can have the adverts pop in their websites hence
reaching more customers. It is advantageous to have an advert online than just having it
beside highways.
b) The opinion to have overseas product supplies is good and Bazaar has brought it out at
the right time. This will of course incur additional costs since we will have to seek
cooperation with international companies that offer global deliveries. This will include
additional of payment methods and linking then to global banks.
11
Upon testing the website, we came to a conclusion that we had really reached our intended goals.
The website is perfect, the authentication application is working. The administrative
functionalities are way above board. The system is user friendly, out of the 28 users that engaged
in the testing exercise, 27 gave us a thump up.

I.T. PROJECT MANAGEMENT 7
12.
Model/ Version Equipment
Owner / software
Owner
Maintenance
Contract?
Maintenanc
e Contact
Point
Maintenance
Period
Required
Licenses
Linux Mr. Petre [phone] Dallas 2 weeks No
Windows Mrs. Holien +635822 Las Vegas 1 month Yes
Unix MR. Hirar +215266 Detroit 3 weeks No
Server Mr. Pratt +25964 Detroit 10 days No
Anti-virus Mr. Prariu +5652004 Dallas 2 days Yes
13.
Name: ……………………………………………………………………………………………..
Signature : …………………………………………….. Date: ………………………………….
Title: ……………………………………………………. Role: …………………………………

I.T. PROJECT MANAGEMENT 8
14.
“Sign the above sign in”
15.
The website might sometimes come down and this may raise eye blows in the company. Every
machine/computer in the organization is set to have an active antivirus. The back-up mechanism
is warm; the information from the back-up server can be retrieved by the administrator upon
authentication. The website will automatically be backing up data after every two weeks.
16.
Data in the website will be stored in the company’s database; the database server will be located
within the organization. A back-up server will be securely placed in somewhere outside the
company premises.

I.T. PROJECT MANAGEMENT 9
References
Larson, EAGC, 2013, 'Project management: The Managerial Process with MS project', McGraw-
Hill.
Schwalbe, K, 2015, 'Information technology project management', Cengage learning.
Papke-Shields, K.E. and Boyer-Wright, K.M., 2017. Strategic planning characteristics applied to
project management. International Journal of Project Management, 35(2), pp.169-179.