Business and Management: IT Tools Report - Assessments

This report explores the application of Information Technology (IT) tools in a business and management context. The assignment is divided into three assessments. The first assessment focuses on understanding and correctly applying referencing and citation methods, particularly using MS Wo...Read More

Business and Management

Table of Contents
INTRODUCTION ..........................................................................................................................1
ASSESSMENT 1 ............................................................................................................................1
How to reference and cite sources correctly...............................................................................1
ASSESSMENT 2.............................................................................................................................4
My Annual House Budget...........................................................................................................4
ASSESSMENT 3.............................................................................................................................5
How to use MS PowerPoint........................................................................................................5
Save your presentation ....................................................................................................................6
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................8

INTRODUCTION
Information technology is associated to the hardware and software that
businesses utilises to control and operate a range of business processes. This report is
based on three assessment; first is about understanding how to reference & cite
sources using MD Word, second is using Excel document it will present “my annual
budget” and in third it will cover presentation of how to use MS Power point.
ASSESSMENT 1
How to reference and cite sources correctly.
Referencing and citation depends on type of work one is writing. It has been
determined that if your sources are very crucial to your ideas then it should show author
and work in that sentence that introduces citation. Although if citing the source is only to
make a minor point, then you may take into consideration using parenthetical
references, endnotes or footnotes. If a person is citing a source for the first time, then
mentioning some of these things is always considered a good idea such as; author's
name, title, genre(article, book or webpage). Moreover, if the source is important to your
work then summarise its importance and major ideas (Avgerou and eds., 2017).
Furthermore, it has been discovered that there are range of referencing styles in which
one of the most popular is Harvard system; the remainder of the article deals with the
Harvard referencing system.
In Word document, citation can be easily added while writing a document where
you need to cite the sources like; research paper. In addition, it can be added in range
of formats such as; APA,Chicago-style, GOST, Harvard, etc.
To add a new citation and source to a document:-
1

 Given above illustration is an example to show how to do references correctly
using Word document. On the Reference tab, further in citation & bibliography
click to the arrow next to the style. Then chose the style that you want to utilise
for citing based on your writing. Citation or referencing includes:
Author or authors :- include the name of the author where possible. It involves first
name followed by initials, and surname. If there are more than three names available
then only first author name is cited and make use of abbreviation 'et al' which means
'and all'. For example Jack A, Davies B, Jenk C and for more than three it will be Jones
A et al. Moreover, there are cases where the name of author is does not mentioned
then it will make use of title of the webpage (Dean and Intermec IP Corp, 2016).
Date of Publications :- the year of publication is included & use dates in brackets and if
using Harvard then brackets will not come.
Publisher information :- the publisher name and location should be mentioned, usually
relevant for books.
Page numbers :- further, if a specific part of the book is to be referred then page
numbers are included using pp. 22 or pp. 123-125 to show multiple pages.
URL and Date accessed :- it is essential to mention full URL of the page.
 Afterwards, to add source information on MS Word document, click on Add New
Source, then click create source dialogues box, then next to type of source,
choose the type of source you want to cite, eg. Book or website.
 To add place holder, click Add New Placeholder in order to create a citation & fill
the source data.
 Below is the image showing Edit source Dialogue box, where you can make
changes as per you requirement.
2

Source Example
Book Author Name. Title. Place of Publication: Publisher, Year.
Journal article Author name. “Article title.” Journal title Volume number. Issue
number (year): Article page number.
Website Author name. “Title of Page/work.” Title of Website. Publisher of site.
Date of publication. Date of access.
APA referencing style is most often used in the social as well as behavioural
science (Levy, 2014). Moreover, in 1929 the first style rule were published, The
American Psychological Association has introduced 6 editions of Publication Manual.
Furthermore, Harvard referencing style also known as author date style is a transmitted
statement for any referencing style that make use of in-text citations including an author
& date. Therefore, instance the APA referencing style is a type of Harvard referencing.
Microsoft word is consisted of many automatic characteristics that can assist to
write an academic paper or report. Moreover, among these you can keep a list of
sources & citations to automatically create a bibliography at the end of the report.
3

ASSESSMENT 2
My Annual House Budget
A person's house budget is a finance plan that allots the future personal income
towards expenses, savings & debt repayment. Expected income to expenses &
intended savings is distributed in a budget. Further, there are range of tools available to
calculate this house budget. With the emergence of high use of computer technology
generating budget has become very easy to calculate rather than using paper & pencil
to recalculate and rewrite again and again (Schwalbe, 2015).
Pencil and paper, can be used to create a house budget with an option of using a
calculator. These types of budgets are organised in a file format. Next comes the
spreadsheet software, which is an interactive computer application used for analysing
and storage of data in form of table. In addition, the program operates on data which is
entered in cells or table. Money management software is referred to a written software
to money management that categorises past expenditures & display monthly reports
that utilised for budgeting future months.
Making budget using a spreadsheet, with date shifting generally offer a detailed
view of an annual income and expenses plan. Moreover, to create a budget plan in a
good way & manage it while using a spreadsheet that provides date shifting, it to set the
present month a few months prior the current month along the cycle of 12-Month.
Therefore, in this way prior expenditures & outcomes can be seen while making or
adjusting the budgeting plan (Smith and eds., 2016).
4

ASSESSMENT 3
How to use MS PowerPoint
PowerPoint presentation works like slide shows, in order to convey a message
an individual creates a power point by breaking it down into slides. PowerPoint is a
computer based program that enables to make & show slides to support a presentation.
Text, graphics and multi-media can be combined to develop a professional
presentation. Moreover, power-point has become very popular in recent years, which
widely used by lecturers, companies or Universities. Therefore, using power-point can
enhance the clarity of presentation and will assist you to demonstrate the message to
audiences. While opening power point, you will see some themes & templates. Theme
refers to a slide design that involves matching colours, fonts, special effects etc.
(Wagner, Beimborn and Weitzel, 2014).
Choose a theme.
5

 On the File tab of the Ribbon, click on New, then select an appropriate theme.
Then preview of various theme will appear including different colours to choose.
 Click Create after selecting it. Given below is an example in a form of illustration.
Insert a new slide.
 There will be a button on top left corner namely Home tab, click it then select new
slide option, choose slide layout.
Save your presentation
 Click on the File tab, select Save.
 Choose a folder to save it.
 In the box write the name of the file, and then choose save (Wu, Straub and
Liang, 2015).
6

CONCLUSION
The overall report concluded that, MS Word, Spreadsheet and PowerPoint
document are the popular programs of computer that can be used in making
presentation, making household budget and citing correct references.
7

REFERENCES
Avgerou, C. and Walsham, G. eds., 2017. Information Technology in Context: Studies
from the Perspective of Developing Countries: Studies from the Perspective of
Developing Countries. Routledge.
Dean, S., and Intermec IP Corp, 2016. System and method of using RFID tag proximity
to grant security access to a computer. U.S. Patent 9,264,231.
Levy, H.M., 2014. Capability-based computer systems. Digital Press.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Smith, L.C. and Wong, M.A. eds., 2016. Reference and Information Services: An
Introduction: An Introduction. ABC-CLIO.
Wagner, H.T., Beimborn, D. and Weitzel, T., 2014. How social capital among
information technology and business units drives operational alignment and IT
business value. Journal of Management Information Systems. 31(1). pp.241-272.
Wu, S.P.J., Straub, D.W. and Liang, T.P., 2015. How information technology
governance mechanisms and strategic alignment influence organizational
performance: Insights from a matched survey of business and IT managers. Mis
Quarterly. 39(2). pp.497-518.
8