ITC505 Assessment 2: i-Crop Project Team Charter and Reflection

This document presents a team charter and individual reflections on the i-Crop project, an initiative to develop a website and mobile application linking crop growers and sellers. The team, named "APP DEVELOPERS," outlines their skills, knowledge, and roles, including a Project Manager, System Developer, Project Coordinator, and System Analyst. The charter details communication plans, meeting protocols, team rules, and ethical guidelines. The document also includes learning cycles, reflecting on positive and negative experiences from past teamwork, emphasizing the importance of clear communication and shared goals. The team values delivering quality products, meeting deadlines, and behaving cohesively. Individual reflections provide insights into the project and teamwork dynamics.

ITC 505
Assessment Item 2
Name of university
ID of Student
Name of Student
Date:

Table of Contents
Part One................................................................................................................................................3
Project Name / Team / Description...................................................................................................3
Team Charter.....................................................................................................................................4
Part Two..............................................................................................................................................10
Learning Cycles................................................................................................................................10
Part Three............................................................................................................................................13
Communication Plan.......................................................................................................................13
Part Four..............................................................................................................................................15
Reflection........................................................................................................................................15
References...........................................................................................................................................16

Part One
Project Name / Team / Description
Name of Team: “APP DEVELOPERS”
Team Members:
Name of Members Contact Number E-mail IDs
Name of Student 1 Please fill Please fill
Name of Student 2 Please fill Please fill
Name of Student 3 Please fill Please fill
Name of Student 4 Please fill Please fill
Project Overview:
This project i-Crop is related to the development of an internet-based website along with the
application management system or we can say the mobile application by which the crop
grower and the crop seller both can be interlinked. We are working on behalf of the
Virtucon organisation, to develop the above-mentioned website and mobile application
system. This job has been assigned by the client that is Globex Corporation which has the
background experience of providing virtual Precision to the agriculture field by providing
various types of support to the organisation or person who is related with this field. Since we
are a long-time consultant for Globex Corporation so they have directly headed over the job
of consultancy to us.
Project Description:
The organisation Globex Corporation has been founded in the year 2013 by merging two
great business organisations "BT & Sons Farming Equipment" supplier and the "Riverina
Precision Farming". They are correctly located at various locations of New South Wales in
Australia add is having a background of providing support to the agriculture grower and the
supplier or the sellers. With the new intention to provide further support, the organisation is
planning to implement the project i-Crop. The project should have the primary features to
bring the seller at the growth of the crops closer so that they remained interdependent. By
developing this website, the crop grower can use the platform to book the crop they have
collected in their warehouse in the current season for selling at their own choice of offers.
And at the same time by using this platform the buyer of those crops can also set their limit of

bid along with the capacity or volume of purchase. By using this platform both the Grover at
the buyer can remain competitive and it can benefit both by providing better payment terms
and becoming the preferred buyers in this platform to have better credit. In this whole
process, the client that is Globex Corporation can make their profit by accumulating the
percentage from the transfer of crop ownership and cash transactions. To maintain the quality
of crops, the screening criteria would be to use the crops of current season grains only and no
crops kept in the warehouse from earlier season can be booked or sold through this platform.
Team Charter
Skills and Knowledge Inventory:
Name of
Member
Present Skill & Knowledge
Name of
Student 1
The combination of leadership skill and Technical skill present in the
member can help the whole team to drive the project in a particular direction
according to the need of the technical aspects to develop the desired
software system (Kelly, 2015). For keeping all the team members together
so that the efforts can be directed towards a single goal, the skill present in
this member is very much important (Conway, 2018).
Name of
Student 2
The presence of in-depth technical skill of the member can help the overall
team to achieve the technical requirement of the project (Hall, 2018). For
developing the complex information system so that both the important
stakeholders (that is the crop growers and buyers) can be brought together
requires various technical integrity to be considered which can be helped by
the member.
Name of
Student 3
Communication skill is an important aspect required to develop and
maintain the interpersonal relationship between the team members so that
the whole team can work together to achieve the single goal (Cren, 2016).
Due to the presence of this skill, the member can be very much helpful to
bring all the members together and coordinate among them to maintain the
level of information and reduce the chances of miscommunication.
Name of
Student 4
The member has a very good background knowledge and information
regarding the concept of developing a website and mobile application but
not related to this level of complexity. So, this skill present in the member
can be used in general to develop the concept and understand the scope of

work involved in this project so that the resource, cost, and time assessment
can be performed most accurately.
Roles and Responsibilities:
Name of
Member
Roles & Responsibilities
Name of
Student 1
The primary role of the member is "Project Manager". The member will be
responsible for defining the roles of the team members and provide
guidelines to manage the project (Bisk Education, 2018). The member will
also be responsible to manage the overall project and to take a lead for
finalization of the time, cost, quality, and other related activities regarding
the project management so that the development of mobile application and
website can be done accurately.
Name of
Student 2
The primary role of the member is "System Developer". The member will be
responsible for defining the list of activities add resources required for
developing the desired complex solution for the requirement given by the
Globex Corporation (HBR, 2016). The member shall be overall responsible
for maintaining the technical integrity which is required to provide the
product as per the requirement raised by the client to fulfil the expectations
of all stakeholders.
Name of
Student 3
The primary role of the member is "Project Coordinator". The member will
be responsible for managing the communication with the customers that is
the crop growers and the buyers to understand their level of expectations
from this system so that the developed website and mobile application
system should fulfil their requirement (Abudi, 2013). The member shall also
be responsible for communicating these requirements to all the team
members so that all can remain aligned with the requirement and
expectations of all the stakeholders.
Name of
Student 4
The primary role of the member is "System Analyst". The member will be
responsible for overviewing the technical requirement along with the
expectations of the stakeholder so that both should remain aligned
throughout the project lifecycle to reduce the amount of rework (Serrador,
2009). The member shall be responsible to maintain the proper quality of the

overall developed system on a continuous basis by providing the input
regarding any alteration in the design or development stage so that the
ultimate product developed can fulfil the expectations totally.
Team Communications:
Sl. No.
of
meeting
s
Location
& Time
of
Meeting
Agenda of
meeting
How to
Communicate
How to
document the
meeting
outcomes
Location to store
the information
Week 1 Virtucon
Office
Identify
Needs
The team
members will
share all the
information as
per the above-
discussed roles
and
responsibilities
among each
other by using
various
communication
channels like
Google
Hangout,
Skype,
WhatsApp, and
other relevant
software along
with physical
meeting at the
decided venue
and time as per
the meeting
All the
discussion and
decision held
during each
meeting shall
be
documented
by using the
below
provided
minutes of
meeting
format. This
document will
be used to
mention the
members
present during
the meeting
along with the
discussion and
the log of
issues which
are not
To avail the
facility of sharing
the information to
all the
stakeholders
together, a
centralised
documentation
facility system
shall be developed
so that all the
minutes of the
meeting can be
stored. This folder
or the location
map shall be made
available to the
employees of
Globex
Corporation and
Virtucon so
that the chance of
getting
miscommunication
Week 2 Virtucon
Office
Finalise the
Scope
Week 3 Virtucon
Office
Finalise the
Project
Managemen
t Plan
Week 3 Virtucon
Office
Analyse the
Cost
forecast
Week 5 Virtucon
Office
Verify
Outcome

time and
location.
resolved since
past meetings.
For every
meeting, all
the action
item along
with the
responsible
name of the
person and the
target date
shall also be
documented.
can be reduced.
Format for capturing the “Minutes of Meeting information”
Date: Venue: Time:
Attendees:
Sl. No. Name Role
Decisions Made:
Action items Responsibility Target date
Logs of issues:
Sl. No. Resolved Issues New Issues
Team Rules & Expectations:

Previous Experience: While I was working in a team during my education in college,
I have worked in a team for developing assignment related to the technical topic.
During this exercise, I have experienced a mixed outcome of this process like
something was positive and even negative also which are as mentioned below:
Positive: For any given challenge which was very much difficult to solve as an
individual, the solution to that challenge could be easily identified by being in
the team (Kovač, 2018). This is so the teamwork culture can help in getting
the solution of critical and complex issues very easily.
Negative: During that same exercise between a few group members, we had a
miscommunication because of which the overall outcome of the exercise was
on the verge of getting cancelled. It has happened because the team members
were not on the same page at all time and so the miscommunication has
defaulted on the overall outcome.
Team Goal: From this experience, the team goal should be always to remain
updated about the project and its progress criteria so that the exact requirement
of the sponsor can always be delivered on time and cost limits.
Team Values: As a team the following team values are always required to be regarded
by the team members during this whole project lifecycle (Santilli, 2018):
1. Deliver quality product: all the team members should put their effort to
deliver the product that is the website at mobile application with all the
features and Expectations of stakeholders.
2. Deliver all the deliverables on time: all the team members should put their
effort to deliver the product added some products with it the type as per the
approved project schedule.
3. Behave cohesively: all the team members should work together as a team
and no one should criticize other's bad work. However, all the team
members should appreciate others good effort.
Code of Ethics: All the team members should add her to the team values mentioned
above and follow all the instructions of the office so that all can act as a single team to
achieve the common goal of delivering the website that mobile application as per the
expectations of Globex Corporation.

Rules & Expectations: All the team members should abide by the team values and
code of ethics throughout the project life cycle and should make all the decisions after
discussing among the team members to reduce the chances of raising any conflict. All
the team members should put their best effort to avoid any raise of conflict. Moreover,
all the team members should always attend all the meetings as per the mention
communication plan to avoid any raise of miscommunication and in case anyone
wishes to not attend the meeting for the day then he/she should always inform the
project manager in advance. And all the team members should also put their best
effort to deliver the project on time and with all quality parameters.
Signatures:
Name & Signature of Student 1:
Name & Signature of Student 2:
Name & Signature of Student 3:
Name & Signature of Student 4:

Part Two
Learning Cycles
Roles of Team members:
The roles of team members shall be rotated between the organiser and Scribe so that
everybody could get the equal opportunity to contribute and document the minutes of the
meeting and follow up the work throughout the project lifecycle.
Team Member Role Week 1 Role Week 2 Role Week 3 Role Week 5
Name of Student 1 Organiser Scribe Scribe Scribe
Name of Student 2 Scribe Scribe Organiser Scribe
Name of Student 3 Scribe Scribe Scribe Organiser
Name of Student 4 Scribe Organiser Scribe Scribe
Understanding about the project (CNS, 2018):
Facts Assumptions Questions
The project will be
developed for the benefit of
Globex Corporation
The website and mobile
application will be user-
friendly and easy to use
The export opportunities for
the crops shall be developed
but how it can be integrated
is required to be analysed.
The project will bring the
crop grower and the buyer
on the same platform so that
both can be benefited
All the prices of crops shall
be set honestly by the
growers and the volume of
purchase shall be set
honestly by the buyers
How to develop the solution
for the users who do not
have continuous access to
the Internet service?
The platform will develop
the daily reports
automatically and the
grower or the buyer of crops
can take the printout as per
their requirement
The platform will reduce the
chances of getting the wrong
information regarding the
price of crops for any
newcomer to the agriculture
business.
What features should be
provided if the mobile
application in case the
internet connection goes
offline in between the
transaction process?
Both the website and mobile
application system will have
The platform can be
accessed from any location
How to finalize the list of
preferred buyers and

the printing option on every
page of transactions
by using any headset like
iPhone or iPad and the
Android supporting tablets
and Smartphones.
minimise the chances of
influence by the buyers?
All the users irrespective of
being the crop grower or the
crop buyer will have their
individual login page to
access the platform.
The platform shall also be
accessible by using a laptop
or computers through
internet services.
In case of cash transaction
how to keep the control of
transfer of funds and the
deduction of taxes as per the
rules of government of
Australia?
The system will provide
written comments on the
screen of the device through
which the platform is being
accessed in case of any
abnormality happens during
the process of surfing.
How to track that the grains
which are stored in
Warehouse belongs to the
current season and the
grower do not use this
platform to sell the grains of
past seasons?
The time and cost available
for developing the project
are required to be finalized.
Answers to all the Questions:
Iteration
Cycle
Questions Solution
1 How to integrate the
crop export
opportunity in the
system?
The requirement identification should be performed
before the fertilization of scope so that the Technical
solution can be obtained. This responsibility shall
remain with the project manager and is required to be
resolved during week 1 meeting.

2 How to provide a
solution to the users
do not have internet
access?
The technical features shall be discussed and finalized
before the end of week 2 so that the scope can be
developed properly. This will be the responsibility of
the project manager and the system developer.
3 How to provide a
solution to the
mobile application
user in case of
internet access goes
offline?
The technical features shall be discussed and finalized
before the end of week 2 so that the scope can be
developed properly. This will be the responsibility of
the project manager and the system developer.
4 How to fix who is a
preferred buyer and
who is not?
The technique to finalize the list of the preferred buyer
should be discussed along with the sponsor of the
project by the project manager so that in case of any
technical requirement it can be finalized and included in
the scope of the project. This requirement should be
fulfilled before the end of week 3.
5 How to keep track of
tax submission to the
Government of
Australia?
This statutory requirement of the Government of
Australia which is required to be adhered for
developing the website and conducting cash transaction
should be finalized with the sponsor of the project to
include the features in the scope of the project. This
will be the responsibility of the project manager at the
system analyst. It is required to be fertilized within
week 3.
6 How to keep track of
the fresh crop
availability?
This feature should solely depend on the sponsor's
choice and the field inspection. This physical
verification cannot be entered for cross check using this
website or mobile application system. But the quantity
can be verified physically by the representative of the
sponsor during each season.
7 How to estimate the
time and cost
required to develop
the system and
The project manager shall be responsible to finalize that
time and cost requirement by discussing along with the
other team members after developing the scope of
work. It is required to be finalized before the end of