ITC505 Project Management: Computer System for TAHS - Project Charter

This document presents a project charter focused on developing a computer-based system to support Globex's Training and Apprenticeship Program for High School Students (TAHS). The project aims to enhance the program's effectiveness by improving student tracking, skills matching, and placement rates in the agricultural equipment manufacturing sector. The charter includes a measurable organizational value (MOV) emphasizing improved recruitment quality and organizational growth, a scope management plan defining project boundaries and resource allocation, a work breakdown structure (WBS) outlining project tasks and timelines, a risk analysis and management strategy addressing potential challenges, and a quality management plan to ensure project deliverables meet specified requirements. The document also features a closure and evaluation section with an annotated bibliography, a closure checklist, and a project evaluation framework to assess the project's success and impact.

Running Head: PROJECT MANAGEMENT
Assessment 3: Project Charter
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Table of Contents
Project Overview and Description...................................................................................................2
Part One: MOV................................................................................................................................2
1.1 Measurable Organisational Value..........................................................................................2
1.2 Desired Area of Impact..........................................................................................................2
1.3 Project Value.........................................................................................................................3
1.4 Appropriate Metric................................................................................................................3
1.5 Timeframe..............................................................................................................................4
1.6 Summary of MOV.................................................................................................................4
Part Two: Scope Management Plan.................................................................................................4
Part Three: Work Breakdown Structure..........................................................................................5
Part Four: Risk Analysis and Plan.................................................................................................12
4.1 Assumptions........................................................................................................................12
4.2 Risk Identification...............................................................................................................12
4.3 Risk Management Strategy..................................................................................................12
Part Five: Quality Management Plan.............................................................................................13
Part Six: Closure and Evaluation...................................................................................................13
6.1 Annotated Bibliography.......................................................................................................13
6.2 Closure Checklist.................................................................................................................14
6.3 Project Evaluation................................................................................................................15
References......................................................................................................................................16
Appendix........................................................................................................................................18

2PROJECT MANAGEMENT
Project Overview and Description
This project is mainly based on the development of a computer based system that is
requested by Globex for assistance in the TAHS program. In this project, Virtucon will need to
develop the proposed system that will have the following main features:
Student Details – The system will have entry and record feature for the student details
who are enrolled in the TAHS program conducted by Globex.
Apprentice Tracking – The system will have a feature for tracking the apprentices who
are enrolled within the TAHS program.
Skills Requirements – The system will also record the skills requirements for the
placement in the industry.
Part One: MOV
1.1 Measurable Organisational Value
The goal of the project is to develop a computer based system that can be utilized for
managing the TAHS (Training and Apprenticeship Program for High School Students) program
proposed by Globex. The success of the project will be measured by the increase in the number
of effective placements in agricultural equipment manufacturing sector.
1.2 Desired Area of Impact
In terms of importance, the areas are ranked as follows.
Areas Ranking Justification

3PROJECT MANAGEMENT
Strategy The strategy is to enhance the TAHS program
using computer based system
Operational The computer based system will provide necessary
features for the TAHS program.
Financial Globex wants to minimize operational as well as
project costs
Social Globex wants to place more skilled students in the
industry
Customer There is no specific customer associated with this
project
1.3 Project Value
From the given values, the two most important values that are essential for this project
are Better and Do More. “Better” value refers to the improvement in the quality of recruitment in
the manufacturing sector as the interested students will be trained and the best performing
students will be placed in the industry once the academic session is complete (Kerzner &
Kerzner, 2017). “Do More” value refers to the growth of the organization by recruiting efficient
and trained employees in the manufacturing sector.
1.4 Appropriate Metric
It is expected that after the project, the organization will be able to reduce annual
expenses by 20% as it will no longer need to train employees on frequent basis. Furthermore,
with the placement of more efficient and trained employees, the annual productivity of the
company in terms of profit is expected to rise by at least 30%.

4PROJECT MANAGEMENT
1.5 Timeframe
The timeframe has been set for 6 months for achieving the Measurable Organisational
Value after the project is completed. These six months have been taken for providing the
students with sufficient time for undergoing the training process and getting ready for the
placement. Within this period, the recruitment process will also be conducted in which the best
students will be placed in the sector.
1.6 Summary of MOV
This project supports the effective training and placement of the students who are
interested in joining the agricultural equipment manufacturing industry. The project will also be
assisted by a computer based system that will help the students to understand the operations and
the training process will also be faster and more efficient (Kundra & Sharma, 2015).
Part Two: Scope Management Plan
Scope is defined as a limitation or boundary within which a project must remain in order
to be feasible (Schwalbe, 2015). The scope of this particular project is to develop a computer
based system for assisting the TAHS program that will help the placement of the interested
students in the manufacturing sector. The project will be supervised from time to time to ensure
it does not move out of scope and suitable changes can also be implemented as per the
requirements.
The list of resources is shown as follows.

5PROJECT MANAGEMENT
Resource
Category
Resource Name Max. Units Std. Rate
People
Project Manager 100% $ 150.00/hr
Project Supervisor 100% $ 110.00/hr
Finance Manager 100% $ 125.00/hr
Technical Expert 100% $ 95.00/hr
Project Team Members 100% $ 165.00/hr
Technology Hardware and Software Costs $ 15,000.00
Development and Other Costs $ 10,000.00
The facilities will be provided in a specific project camp and travel and accommodation
costs will be provided to the project team members as per the expenses.
Part Three: Work Breakdown Structure
The work breakdown structure of the project is shown as follows.

6PROJECT MANAGEMENT
Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)
The entire duration of the project, resource allocation and estimated budget costs of the
project are shown in the following table.
Task Name Start Finish Resource Names Cost
Development of Computer-
Based System for Managing
TAHS
Tue 2/5/19 Mon 7/8/19 $ 243,320.00

7PROJECT MANAGEMENT
Initiation phase Tue 2/5/19
Tue
2/19/19
$ 22,480.00
Requirement analysis of the
project
Tue 2/5/19 Fri 2/8/19
Project Manager,
Project Supervisor
$ 8,320.00
Develop an initial plan for the
computer based system
Mon
2/11/19
Fri 2/15/19
Project Manager,
Project Supervisor
$ 10,400.00
Analyze the feasibility of the
project
Mon
2/18/19
Tue 2/19/19
Finance Manager,
Project Supervisor
$ 3,760.00
Milestone 1: Proceed with the
Plan
Tue 2/19/19 Tue 2/19/19 $ 0.00
Planning phase
Wed
2/20/19
Wed 3/6/19 $ 18,480.00
Identification of Project
Resource Requirements
Wed
2/20/19
Fri 2/22/19 Project Supervisor $ 2,640.00
Prepare Project Schedule and
Budget
Mon
2/25/19
Tue 2/26/19
Finance Manager,
Project Supervisor
$ 3,760.00
Create Project Team
Wed
2/27/19
Wed
2/27/19
Project Manager $ 1,200.00
Develop Project Execution Thu Mon 3/4/19 Project $ 8,880.00

8PROJECT MANAGEMENT
Plan 2/28/19
Supervisor,
Project Team
Members,
Technical Expert
Allocate Budget and
Resources for Project
Tue 3/5/19 Wed 3/6/19 Finance Manager $ 2,000.00
Milestone 2: Proceed to
System Design
Wed 3/6/19 Wed 3/6/19 $ 0.00
Design phase Thu 3/7/19
Wed
4/17/19
$ 77,400.00
Design the Computer Based
System
Thu 3/7/19
Wed
3/20/19
Project Team
Members,
Technical Expert,
Hardware and
Software Costs[1]
$ 35,800.00
Develop System Features
Thu
3/21/19
Wed 4/3/19
Project Team
Members,
Technical Expert
$ 20,800.00
Coding and Design Thu 4/4/19 Wed
4/17/19
Project Team
Members,
$ 20,800.00

9PROJECT MANAGEMENT
Technical Expert
Milestone 3: Completion of
Design
Wed
4/17/19
Wed
4/17/19
$ 0.00
Testing phase
Thu
4/18/19
Wed 5/1/19 $ 20,800.00
White Box Testing
Thu
4/18/19
Fri 4/19/19
Project Team
Members,
Technical Expert
$ 4,160.00
User-acceptance Testing
Mon
4/22/19
Tue 4/23/19
Project Team
Members,
Technical Expert
$ 4,160.00
Performance Testing
Wed
4/24/19
Thu
4/25/19
Project Team
Members,
Technical Expert
$ 4,160.00
Black Box Testing Fri 4/26/19
Mon
4/29/19
Project Team
Members,
Technical Expert
$ 4,160.00
System Performance Testing Tue 4/30/19 Wed 5/1/19 Project Team
Members,
$ 4,160.00

10PROJECT MANAGEMENT
Technical Expert
Milestone 4: Testing
Complete and Launch
Wed 5/1/19 Wed 5/1/19 $ 0.00
Preparation for System
Implementation
Thu 5/2/19 Fri 6/28/19 $ 87,360.00
Enrollment of Interested
Students
Thu 5/2/19
Wed
5/15/19
Project Manager,
Project Supervisor
$ 20,800.00
Analyze Training
Requirements
Thu
5/16/19
Fri 5/17/19
Project Manager,
Project Supervisor
$ 4,160.00
Conduct Discussion Session
with the Training Faculty
Mon
5/20/19
Tue 5/21/19
Project Manager,
Project Supervisor
$ 4,160.00
Set Up Training Rooms
Wed
5/22/19
Fri 5/24/19
Project Manager,
Project Supervisor
$ 6,240.00
Set Up Training Equipments
Mon
5/27/19
Tue 5/28/19
Project Manager,
Project Supervisor
$ 4,160.00
Set Up Training Schedule
Wed
5/29/19
Thu
5/30/19
Project Manager,
Project Supervisor
$ 4,160.00
Allocate Faculties to Training
Modules
Fri 5/31/19 Mon 6/3/19
Project Manager,
Project Supervisor
$ 4,160.00

11PROJECT MANAGEMENT
Conduct First Phase of
Training
Tue 6/4/19
Mon
6/24/19
Project Manager,
Project Supervisor
$ 31,200.00
Assess Skills of the Students Tue 6/25/19
Wed
6/26/19
Project Manager,
Project Supervisor
$ 4,160.00
Evaluate Training Results
Thu
6/27/19
Fri 6/28/19
Project Manager,
Project Supervisor
$ 4,160.00
Milestone 5: System
Implementation Complete
Fri 6/28/19 Fri 6/28/19 $ 0.00
Closing Phase Mon 7/1/19 Mon 7/8/19 $ 16,800.00
Review and Appraisal Mon 7/1/19 Thu 7/4/19 Project Manager $ 4,800.00
Finish All Payments Fri 7/5/19 Mon 7/8/19
Development and
Other Costs[1],
Finance Manager
$ 12,000.00
Milestone 6: Stakeholder Sign
Off
Mon 7/8/19 Mon 7/8/19 Finance Manager,
Project Manager,
Project
Supervisor,
Project Team
Members,
$ 0.00