Project: Development of a Recycle Policy Plan for Joondalup Resort

This project outlines the development of a recycle policy plan for the Joondalup Resort, focusing on establishing standards for recycling and waste minimization to support sustainability. The plan details the policy's purpose, scope, and related considerations, including the National Waste Poli...Read More

Students’ Template
Policy Development Plan (PDP)
GENERAL INFORMATION
New Policy
Policy to be revised Satish Kumar
Recycle Policy
PDP PROCESS
The PDP is filled out by the facilitator of the Policy Development Team (see below).
The PDP is a draft until:
Reviewed by (insert title): Joban Singh
Reviewed by (insert title): Connor walker
Reviewed by (insert title): Prabhjit kour
Reviewed by (insert title) Satish Kumar
Approved by (insert name of governing body)Michael frame(Chair)
Policy Development Team
Who will be involved in the planning, development and implementation?
Stakeholders may include:
Joondalup Resort Management Golf Course Management
Restaurant Management Functions Management
Administration Staff Grounds Staff
Functions Staff Hospitality Staff
Environment Staff Resort Customers
Golf Club Members Restaurant Customers
Bar Customers Function Customers
Kitchen staff Golf Club Staff
Team Member Area Represented
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Students’ Template
Policy Development
1. Description: Describe the policy purpose and concept, what prompted this
proposed policy (e.g., legislation, perceived need). Does a policy already
exist?
_The purpose of this recycle policy is to set standards in the Joondalup Resort for
recycling and minimizing waste for supporting sustainability. The perceived need
and importance of waste management prompted the proposal of this policy. The
need of waste reduction and the negative impacts of waste in the environment
led to the formulation of the recycle policy. There is no existing recycle policy in
the Joondalup Resort.
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2. A) What policy options may have been evaluated and discounted in the
formulation of this policy?
B) Would these options have been communicated to stakeholders in the same
way as this final policy?
C). What organisational procedures would have to be followed for this
consultation?
_A) The National Waste Policy of Australia would have been evaluated in
formulating the Recycle Policy of Joondalup Resort. This policy aims to avoid
waste generation, ensure sound waste treatment, minimize emission of
greenhouse gas and increase land productivity. The other policy options would
include National Greenhouse and Energy Reporting Act 2007, National
Environment Protection Council Act 1994, Waste Avoidance and Resource
Recovery Act 2007, Environmental Protection Act 1986, Waste Avoidance and
Resource Recovery Levy Regulations 2008 and Waste Avoidance and Resource
Recovery Levy Act 2007.
B) Yes, these options would have been communicated to the stakeholders in the
same way like this policy.
C) A meeting between the shareholders of the resort needs to be conducted for
discussing the need for formulating the recycle policy. The importance of the
mentioned policy options must be discussed in details. The sustainability
committee of the resort must be consulted after taking final decisions for setting
up the recycle policy. The shareholders must agree to same terms and conditions
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Students’ Template
for effective formulation of policy.
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3. Scope: Indicate the policy’s scope/parameters (i.e., what the policy will and
will NOT include).
_The Recycle Policy will include:
1.Paper waste management : A separate bin must be maintained for newspapers for
collecting and recycling the newspapers. Magazines and other paper envelopes,
books, paper packaging and cardboards must be collected in separate bins.
2. Plastic waste management: The plastic goods like plastic bottles, grocery bags
must be collected in a separate bin for recycling purposes.
3. Recycling of Glass: Mirrors, sheet glass, light bulbs and container glass must be
collected in different bins.
4. Recycling of Aluminium, copper and steel: Aluminium foils and food cans must be
collected and recycled.
5. Recycling of Electronic goods: Computer hardware must be collected for recycling
purposes.
6. Buying recycled products: This policy will also guide the resort to buy 50 per cent
recycled products for promoting the recycle process among the tourists ad guests
who visit the resort.
7. Radioactive elements: This policy does not include recycling of radioactive
wastes.
8. Breach of conduct: If the employees of the resort do not follow the recycle policy
then strict action will be taken depending on the misconduct.
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4. Related policies, regulations, laws: Indicate related policies, regulations, laws,
procedures and guidance that must be considered as this policy is revised /
developed to assure compliance and consistency.
Related policies, laws and regulations that must be considered while developing the
recycle policy are:
National Waste Policy of Australia: This policy responds to the waste environments
and covers hazardous substances and wastes in commercial, industrial, municipal
and construction areas. It includes solid, liquid and gaseous wastes. This policy will
act like the main guide for developing and effective and consistent Recycle Policy for
Joondalup Resort.
National Environment Protection Council Act 1994: NEPM under this act promotes
the reduction of environmental degradation. It encourages the use of recycled
products and recycling of packaging materials that have been used before. Waste
minimization is the main aim of this Act.
Waste Avoidance and Resource Recovery Levy Regulations 2008: This regulation
promotes waste reduction by adopting waste avoidance strategy and promotes the
reuse of waste materials.
The other Acts that must be considered for formulating recycle policy are Waste
Avoidance and resource Recovery Act 2007, Environment Protection Act 1986_and
Waste Avoidance and Resource Recovery Levy Act 2007 which are effective in the
western part of Australia.
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5. Identify and mitigate (control) risks that may be associated with the
introduction of this policy. Please use the accompanying Risk Assessment
Log for more detailed analysis.
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The risks associated with the Recycle Policy will be:
Wrong evaluation and negotiation with present suppliers: The facility management
team of the resort will need to evaluate all the present suppliers and keep contract
with only the sustainable suppliers. Wrong evaluation will lead to elimination of
sustainable suppliers.
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Location issues: It is very important to find out the nearby recycling facilities.
Absence of certain facilities like Plastic recycling in the Joondalup area will increase
the cost and expense of the resort.
Cost: Cost of buying several new bins and equipments will increase the overall
budget of the resort.
Cooperation issues: The new policy might not be accepted by the existing
employees of the resort.
Dispute between the shareholders: The shareholders might not agree to the same
terms and conditions while developing the Recycle Policy.
Flaws in the designing process: There can be problems while designing the policy
content.
Understanding needs: Improper understanding of recycling needs in the resort will
lead to wrong planning and designing of the Recycle Policy.
Proper risk mitigation strategy must be built and applied to each of the following risks
so that the policy can be effectively applied in the resort.
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6. Stakeholders: Indicate when stakeholders will be consulted with during the
policy creation process. There will be four phases of the process; initial
(conception and planning), intermediate (development), final (close of
discussion on the policy) and implementation (training, execution and
continuous improvement) phase.
Stakeholder Phase of Consultation
Owners and Investors of the resort Initial- Conception and planning phase
Government agencies Intermediate or development phase
Shareholders Intermediate phase
Environmental groups and agencies Development phase
Shareholders and Employees Final phase or close of discussion
Employees and staffs of the resorts Training, continuous improvement
Employees and Shareholders Execution phase
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Students’ Template
7. Methods: Indicate the methods to be used to gather stakeholder input and/or
comments.
Stakeholder Method
Owners and Investors of the resort E-mail, weekly meetings, online survey
and workshops.
Government agencies Meetings, conference calls and
workshops
Environmental groups and agencies Meetings, conference calls and
workshops
Employees and staffs of the resorts E-mail, weekly meetings, written reports,
and presentations.
If any stakeholders are not in agreement with the final policy, what techniques
will be used to manage their dissent?
_The stakeholder’s interest must be given importance and one must listen to
their opinions in order to manage the dissent of the stakeholders. The policy
maker and shareholders must try to explain the stakeholders about the various
needs, rules and laws for developing the recycle policy. A general meeting
must be held for taking their opinions into consideration. The policy maker must
try to modify the policy according to the need of the stakeholders. If the
modification of the policy is not immediately possible then the stakeholder must
be given assurance of incorporating their opinions in the present policy within a
given time period.
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8. Documents or “other” to be produced during policy development: Indicate the
applicable items that will be produced.
NOTE: The procedures/guidance must be vetted along with the policy so that
stakeholders will see how the policy and procedures, together, will be applied.
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Students’ Template
Systems, forms, websites, etc., must be ready for use when the policy is
adopted.
Document Reason Facilitator
Policy Plan Document To facilitate effective policy
development.
Sustainability
Committee Head
Materials Procurement Plan
Document
To facilitate the purchase
of materials and
equipments that will help in
policy implementation.
Facility Manager
Budget Plan To formulate a policy that
will minimize the
organizational cost.
Finance Manager
Communication Template To facilitate communication
between the stakeholders.
Human Resource
Manager
Forms To get the opinions and
approval of the
stakeholders.
Human Resource
Manager
Training and Policy
Implementation Materials
To help the employees to
understand and follow the
rules and policy.
Human Resource
Manager
Draft Policy To give an idea about the
final policy document.
Policy Development
Officer
Policy Manual To enable the employees
to understand the policy in
details.
Policy Development
Officer
How will you ensure consistency of format and layout for the policy and
related documents with other Resort documents?
_ A standardized template must be used to develop and write the Recycle
Policy and related documents. A policy documentation style guide needs to be
followed for ensuring consistency of layout and format of the Recycle Policy
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Students’ Template
with the other resort documents.
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Will any training be required for staff prior to the implementation of this new
policy?
What sort of training will be required?
_Yes, the staffs need to be trained so that they are aware of the different
waste materials and the waste disposal methods. Power point presentations
and lectures must be conducted for making them understand the need of
recycling along with the policy and steps taken in case of breach of
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9. How will you determine stakeholder agreement to the final policy?
How will the policy and related documents be promoted prior to its release?
Who will need to be informed at the implementation stage?
Who will be made responsible for the implementation of the policy?
A feedback form must be designed and shared among all the stakeholders to
get their approval regarding the final policy. This will help to determine
whether the stakeholders agree to the policy or not.
The policy and other related documents will be promoted by conducting a
general meeting and via E-mail.
The employees will be informed at the implementation phase.
The HR Manager will be made responsible for policy
implementation._________________________________________________
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10. How will compliance with the policy be monitored? What mechanisms will be
used to ensure quality assurance (the policy is doing what it is intended to do)
and feedback on the policy?
_CCTV surveillance will monitor whether the wastes are disposed in the
correct bins. The members of the Sustainability Committee will be responsible
for monitoring the compliance with the Recycle Policy. The change in the
resort’s environment and waste minimization in the resort will be measured.
A meeting must be held every month to review the amount of wastes that are
being recycled . KPI must be developed to measure the outcomes against the
goals that are set for ensuring quality assurance. An online feedback form
must be shared with the stakeholders to find out their opinions and feedbacks.
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11. Summarise and explain the steps in developing a sustainability policy and
strategies?
Stakeholders’ participation play a major role in developing a sustainability
policy. The steps to develop sustainability policy are:
1. Understanding the need and importance of sustainability.
2. Involve the stakeholders in the policy development process and consider
their opinions.
3. Setting goals as well as sustainable commitments.
4. Establishing specific processes and systems.
5. Tracking the progress for ensuring quality assurance.
6. Communicating the actions among the stakeholders is an important step in
this process.
7. Continuous improvement of the policy on a regular basis is done. It
considers the outcomes of the policy and feedbacks of the stakeholders.
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12. Having completed the PDP, describe the process for completing analytical
policy development frameworks (PDPs).
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The benefits and limitations of the proposed Recycle Policy with respect to
several aspects must be identified for developing analytical framework. The
following steps must be followed:
1. Identification of an issue.
2. Identify available policy options.
3. Assess the policy options.
4. Develop strategy for adopting a policy solution.
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This is an example of how to assess risk. Please make sure that you have multiple risk scenarios. Add rows to the
template as required
Analyse the risks related to a Joondalup Resort sustainability policy.
Risk Log
Project name: …Recycle Policy…………………………………………..
Project Manager: ……………………………………….
Date: …10.12.2017………………………………………………………
Strategy Risk Cause Action required Risk owner Date
required
Effective
training and
procurement
strategy
Elimination of the sustainable
suppliers by ending the
contracts.
The present suppliers can be
wrongly evaluated by the facility
management team. They might
make a mistake to identify the
sustainable suppliers.
Proper training must be
given to the facility
management team so that
they can evaluate the
suppliers in an accurate
manner.
Shareholders and
stakeholders of the
company.
10.12.2017
to
10.01.2018
Materials
Replacement
Strategy
Difficulty in recycling and
minimizing wastes. Expensive
recycling methods.
Absence of certain recycling
facilities near the resort location
will make the recycling process
difficult and costly.
Substances whose
recycling facilities are not
available in nearby
locations must be replaced
with their biodegradable
counterparts.
Owners and Shareholders 11.01.2018
to
26.01.2018
Cost
Minimization
Strategy
Organizational cost and
expenses increase
The new Recycle Policy will need
many dustbins to dispose the
wastes. The cost will increase due
to the purchase of expensive bins
and materials.
Recycled materials and
dustbins must be used.
Spare cost must be
allocated for any extra
spending.
Owners and Shareholders 27.01.2018
to
17.02.2018
Effective
communication
Conflict between the
stakeholders regarding the
The stakeholders and shareholders
might not accept the final policy or
The stakeholders’ interest
must be taken into
Stakeholders and
shareholders
18.02.2018
to
© Adapted from Cengage Learning Australia 2016 V1.1

This is an example of how to assess risk. Please make sure that you have multiple risk scenarios. Add rows to the
template as required
process new policy. there can be conflict during the
time of policy development.
account while developing
the policy. An effective
communication via general
meetings, online feedback
forms and workshops must
be held for mitigating the
conflict.
08.03.2018
Maximization
of employee
efficiency and
regular
feedbacks
Inappropriate policy
developed.
There can be problems while
designing the policy content due to
incorrect or inappropriate
understanding and identification of
needs.
Proper planning and need
identification must be
done by efficient and
experienced stakeholders.
Regular feedbacks must be
taken to improve the
policy on a continuous
basis.
Stakeholders and
shareholders
09.03.2018
to 26.
03.2018
(ongoing
process)
*
© Adapted from Cengage Learning Australia 2016 V1.1

This is an example of how to assess risk. Please make sure that you have multiple risk scenarios. Add rows to the
template as required
Bibliography
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© Adapted from Cengage Learning Australia 2016 V1.1