Project Report: Analyzing JyotiVIC's ERP System Integration

This report provides a comprehensive analysis of a project management scenario involving the integration of an ERP system at JyotiVIC. The report begins with an executive summary and an introduction that outlines the company's decision to implement an ERP system to streamline its operations. It then delves into the technical aspects of ERP integration, including SWOT analysis, project charter, and the benefits for key stakeholders such as employees and customers. The report also defines the project scope, identifies potential risks like data leakage, and addresses ethical considerations such as employee safety and fair pay. The work breakdown structure is presented, and the report concludes with a list of references to support the analysis. The report aims to offer a practical guide to project management, focusing on ERP implementation challenges and solutions within an organizational context.

PROJECT
MANAGEMENT

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................3
INTRODUCTION...........................................................................................................................4
How the ERP project have to be integrated?..............................................................................4
Key stakeholders who will be benefited with the project...........................................................5
Scope statement for this project..................................................................................................5
Risk associated with the project..................................................................................................5
Ethical analyses...........................................................................................................................6
REFERENCE...................................................................................................................................7

EXECUTIVE SUMMARY
The project management is the work of managing the people and other resources such
that the desired set of aims and objectives will be attained. In this, the problem which is being
faced by people will be discussed and for this relevant solutions will be developed. Apart from
this, the ethical consideration for developing and managing the project will take place. The case
which has been taken in the report will be discussed in detail.

INTRODUCTION
The organisation which is to be considered for this report is JyotiVIC which is operating
from the last two decades and has now decided to integrate all its work flow to the ERP system
by the 2020. Due to the lack of this system, there is a huge cost involved and also there is a lack
of sharing between the different departments like accounting, administration and operation.
Though the new system is good and has various benefits as well but still it is facing certain
problems and obstacles like managers are not comfortable, top management and many
customers are dissatisfied.
How the ERP project have to be integrated?
The ERP is the integrated management of main business processes, often in real time or
mediated by software and technology. It renders the facilities of an integrated and regularly
view of core business process by making use of common data bases which is being maintained
by database management system (Meredith, Mantel and Shafer, 2017 [4]). This system is very
helpful in tracking the raw materials, suppliers, distributions, etc. within the business
organisations so that the demand and supply factors can be matched. The following is the
SWOT analyses of the new ERP system which is being proposed by the JyotiVIC organisation.
This SWOT will help the company in identifying the external threat and opportunities and
internal strength and weakness for the company.
Strength
Good image of the brand.
Strong financial resources and qualified and
expertise workforce.
Weakness
High amount of investment.
The future is uncertain.
Opportunities
The organisation will have an opportunity to
adopt to the new ways of working which could
contribute in maximising the growth and
success of the business.
Threat
The breakdown of system will eventually
disrupt the entire operations.

Project Charter
The project charter is the formal, precise document which is published for the purpose
of describing the project. It takes into account the type of objectives, the manner in which it will
carried out and the relevant stakeholders. This is one of the important aspect for JyotiVIC
because this is helpful in throughout the life cycle of the project (Schwalbe, 2015 [3]).
 Project management objective: “To increase the productivity by 10% with the new ERP
system by the end of 2020.”
 Success measure: The success will be measured by making comparison with the annual
reports and profitability reports of before implementing the ERP system and after
installing the system.
 Roles: The role of this system will be to make work simpler and enhance communication
between different departments.
 Approach: The approach which will selected in this can be online where everyone will
be communicated on their online systems.
Key stakeholders who will be benefited with the project.
The employees are one of the most important aspect of stakeholders as they are
treated as an asset for the company. They will be benefited with this as their work will become
simpler. At the same time employees will also be benefited with this, as they will get those
products whose efficiency and effectiveness will be more compared to older products.
Scope statement for this project.
The scope statement for JyotiVIC is “ to be the largest creator of software solutions by
accomplishing all the respective aims and objectives effectively and efficiently.
Work breakdown structure is the one that breaks the larger tasks into smaller pieces and makes
the work simpler as proper allocation is done to the employees as per their skills and
capabilities.
The structure which will be followed under this includes hierarchical order where there will be
three levels (Kerzner, 2017 [2]).

Risk associated with the project.
The risk which will be associated with this project includes the leak of confidential
information. This is because at initial time the employee may or may not be trained enough to
work on ERP system and this can lead to leakage of information which is required to be kept
private. This problem or risk can be overcome by properly providing the training to employees
so that the privacy can be maintained.
Ethical analyses
The lacks of employees safety is one of the most important ethical issue because
through this they may not feel safe and motivated to work with the company (Fleming and
Koppelman, 2016 [1]). There are certain important ethical principles like adoption of
employment act, providing employees with safe and secure working atmosphere which is free
from bullying, harassment and unethical practices. Apart from this, the project management
team has aimed to develop code of ethics and professional conduct and an ethical decision
making framework.
If there is inequality of pay for performing the same work in the similar organisation
between the male and female then this will create the negative feeling in the female
employees.

REFERENCE
Books and Journals
Fleming, Q. W. and Koppelman, J. M., 2016, December. Earned value project management.
Project Management Institute [1].
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons [2].
Meredith, J. R., Mantel Jr, S. J. and Shafer, S. M., 2017. Project management: a managerial
approach. John Wiley & Sons [3].
Schwalbe, K., 2015. Information technology project management. Cengage Learning [4].