Project Management Communication Plan for KBL Acquisition

This project management assignment presents a detailed communication plan for Kingston-Bryce Limited (KBL) during a competitor acquisition. The plan outlines various communication strategies, including project kick-off meetings, summary updates, executive summaries, status reports, feasibility reports, team meetings, stakeholder updates, and financial issue discussions. Each communication element specifies the format (e.g., email, face-to-face, video conferencing), frequency, responsible owner, involved personnel, and the purpose of the information shared. The plan aims to keep stakeholders informed, facilitate effective project execution, and address potential challenges, such as financial issues and project delays. The assignment concludes with a bibliography of relevant sources supporting the communication strategies employed.

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Kingston-Bryce Limited
Name of the Student
Name of the University
Author’s Note

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Communication plan
A communication plan is one of the policy- driven approach that is used in order to provide proper information to the
different project stakeholders. The plan properly helps in defining who is mainly given specific type of information and when
the information is delivered. Additionally, the communication channels that are associated are also reflected. It is found as the
organization, Kingston-Bryce Limited is quite eager to move forward for undertaking acquisition of the competitors, it is
necessary to develop a communication plan so that it would include proper strategies that are mainly utilized for effectively
encouraging the project team for performing different types of project work quite successfully. In addition to this, the
communication plan is also required for updating the stakeholders regularly for making the acquisition successful. The entire
communication plan is provided below:
Id Communication Format Frequency Owner Involved
person
Reason for information
1 Project kick off
welcome email
Face to face Once Project
manager
Team
members
Project kick-off welcome
email is considered quite
important as it generally helps
in providing proper guidelines
to the team members so the
project team can be able to
work quite effectively in
completing the project work
properly. In addition to this,
they provide proper
information about project
overview, goals, team

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members, shareholders as well
as the duration of the project so
that the project team can
complete acquisition with the
competitors successfully within
the estimated time and budget.
Furthermore, all this
information is discussed before
starting of the project so that
the team have proper
knowledge and they can work
accordingly within the entire
project.
2 Project summary
updates
Face to face Weekly Team
leader
Board of
directors
Project summary update is
done by the project leaders to
the project team members who
are unbale to attend the
meeting due to some type of
problem. Furthermore, it is
found that with the help of
project summary update,
proper information as well as
details about the status of the

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project is shared including the
information that were discussed
in the meeting about project
deadline and cost for avoiding
any type of obstruction during
the progress of the project
successfully.
3 Project closing
executive
summary
Video
conferencing
Closure
phase
Project
manager
Higher
authority of
organization
The project closing executive
summary is discussed by the
project manager with the board
of directors by providing them
the entire effectiveness of the
project by successfully
comparing the overall timeline
and budget of the project with
the initial budget and time that
was planned by the project
managers. This meeting is
conducted in order to get
permission from the board of
directors to close the project. If
the board of directors found
that all the project objectives

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have been achieved then will
provide permission for closing
the project after releasing the
resources effectively.
4 Project status
report
Email During the
progress of
the project
Team
leader
Project
planner
The team leader provides
project status report to the
project planner so that they can
get entire overview about the
project. The status of the
project reflects the percentage
of project that is successfully
executed by the project
manager. With the help of the
status report, the team leaders
of the project can be able to
analyze that acquisition is
undertaken effectively.
Furthermore, proper
management of project status
helps in completing the entire
project on assumed time and
budget by resolving the issues
that are mainly associated with

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delay and budget overflow.
5 Feasiability
report
Email During
initiation
phase
Financial
manager
Project
manager
The feasibility report is shared
by the financial manager of the
project to the project manager
for reflecting that the
undertaken project was
economically feasible and it
will not create any type of
financial challenges or burden
on the progress of the project.
It is further utilized as the
feasibility report is helpful in
increasing credibility and
assists in making proper
decisions related with the
project for determining
different types of economic
benefits during the progress of
the project quite effectively.
7 Team meeting Conference Monthly Team
members
Project
manager
The team meeting is mainly
undertaken in order to discuss
the challenges that the project
team members mainly faces

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while undertaking the project
effectively. All these risks and
challenges are discussed with
the project managers so that
they provide proper ways with
the help of which the
challenges that they face can be
resolved quite effectively. In
addition to this, its team
meeting is further helpful in
avoiding different types of
challenges that would have
occur if proper strategies have
not been mentioned by the
project managers for resolving
the issues.
8 Stakeholder
update
Meeting Monthly Project
manager
Team
members
The project manager provides
update to the team members for
reflecting the present status of
the project and the steps that
they generally need to take in
order to make the entire project
quite successful. Furthermore,

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information are provided so
that they can perform their
activities effectively without
facing any type of challenges
and as a result the entire work
of the project gets properly
executed within the estimated
budget and time as per the
assumption that is made.
Moreover, information about
their roles and responsibilities
are also given so that they can
perform their roles successfully
for undertaking acquisition of
the competitors.
9 Financial
challenges
Videoconferencing Weekly Team
leaders
Financial
managers
The different types of issues
that the team leaders face while
executing each of the project
phases is discussed with the
financial manager so that they
can provide proper steps with
the help of which the problems
can be resolved effectively. In

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addition to this, the team
leaders ask the financial
manager about the ways
through which they can reduce
budget overflow in the project.
Additionally, weekly update is
provided to the financial
manager so that they can be
able to compare with the actual
planning for making sure that
the budget utilization is on
track and no extra money have
been utilized in the acquisition
of the competitors by KBL.

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Bibliography
Badewi, A. (2016). The impact of project management (PM) and benefits management (BM) practices on project success:
Towards developing a project benefits governance framework. International Journal of Project Management, 34(4),
761-778.
Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.
Carvalho, M. M. D., & Rabechini Junior, R. (2015). Impact of risk management on project performance: the importance of soft
skills. International Journal of Production Research, 53(2), 321-340.
Gorman, L. (2015). Incorporating Situational Crisis Communication and Attribution Theories Into a Crisis Communication
Plan for Xyz Organization. Gonzaga University.
Sunder M, V. (2016). Lean six sigma project management–a stakeholder management perspective. The TQM Journal, 28(1),
132-150.
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the
brave new world. International Journal of Project Management, 33(2), 278-290.