Fire Evacuation Policy: Memorandum Report Analysis, Leadership Course

This report analyzes a fire evacuation policy memorandum, focusing on the procedures and protocols outlined for handling fire emergencies within an organization. The memorandum, addressed to all staff, details the necessary steps to be taken in case of a fire outbreak, emphasizing the importance of immediate action such as setting off the alarm and contacting the fire department. The report also covers the use of fire extinguishers, the role of supervisors in evacuation, and the importance of safe evacuation practices, including turning off computers, securing important documents, and assisting individuals with disabilities. The analysis also stresses the importance of designated gathering points and adhering to instructions from the fire department. References to relevant academic sources are included. Desklib provides this analysis to aid students in understanding leadership management and emergency response in organizational settings.

Running head: MEMO WRITING 1
Memorandum
Name:
School;
Instructor:
Date:

MEMO WRITING 2
Memorandum
DATE: 03-10-2017
TO: All members of staff
FROM: Office of the CEO
SUBJECT: Fire evacuation policy
It has come out clear that it is very mandatory for every individual working in the organization to
be knowledgeable about handling a fire break out. This is motivated by the concern of fires and
safe evacuation procedures in case a fire accident is experienced. The CEO in collaboration with
fire experts have come to a conclusion that the following procedure should be followed in case of
an office fire:
The first thing on noticing fire is to set off the alarm and call the fire department whose number
is (9-911). In situations where the fire is a small one, try to put out the fire using the extinguisher
is mounted on the walls.
The individual then should also immediately confirm from the boss whether he/she should also
notify the supervisor. If so, the supervisor will decide whether the premises should be evacuated.
The evacuation process should be preceded by turning off computers and keeping safe all the
important documents then proceeding to the nearest exit point in a calm manner in consideration
of visitors and persons with disabilities. They should go and assemble at the gathering points for
further directions.

MEMO WRITING 3
It is important that everyone should stay away from the building and give room or the individuals
from the fire department to handle the situation. One can go back into the building only when
given a go ahead by individuals from the fire department.
It is our belief that everyone will adhere to this when need be.

MEMO WRITING 4
Reference
Murray, D. M. (1980). Writing as process: How writing finds its own meaning. Eight
approaches to teaching composition, 3-20.
Levy, M., Weitz, B. A., & Grewal, D. (1998). Retailing management. New York:
Irwin/McGraw-Hill.