Work Health and Safety Project: BSB51918 Diploma, Term 2, 2019

This project presents a comprehensive approach to Work Health and Safety (WHS) management, encompassing policy adaptation, stakeholder communication, and risk mitigation strategies. The assignment details the development of WHS policies, including the identification of duty holders and their responsibilities, and the allocation of financial and human resources. It explores participation arrangements through safety committees, procedures for hazard identification, and risk control implementation. Furthermore, the project covers the development of WHS induction and training programs, recordkeeping systems, and continuous improvement plans to ensure compliance with WHS legislative frameworks. The project includes specific examples like induction email templates and consultation meeting minutes, demonstrating practical application of WHS principles within an organizational context. The project aims to create a healthy and safe working environment.

Work Health and Safety
Work Health and Safety
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Contents
Introduction................................................................................................................................3
Task 1.........................................................................................................................................4
Locate and adapt WHS policies and communicate WHS policies to stakeholders...................4
Identify duty holders and define WHS responsibilities for all...................................................5
Identify and approve financial and human resources required by WHSMS..............................6
Task 2.........................................................................................................................................7
Work with others (e.g. safety committee members) to setup and maintain participation
arrangements..............................................................................................................................7
Resolve WHS issues raised through consultation based on WHS legislation...........................9
Disseminate information on consultation outcomes to all workers.........................................11
Task 3.......................................................................................................................................12
Develop procedures for ongoing hazard identification, assessment and control of risks........12
Inclusion of hazard identification in a "workplace change plan".............................................13
Develop and maintain procedures for implementing risk controls..........................................15
Identify inadequacies in risk controls and provide resources for new measures.....................16
Identify requirements for expert WHS advice and request for expert advice..........................17
Task 4.......................................................................................................................................18
Develop a WHS induction and training program for all workers............................................18
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Provide a WHS induction and training for all workers............................................................19
Develop, use and maintain a system for WHS recordkeeping and incident reporting............20
Evaluate the WHSMS to align with organisational WHS objectives......................................21
Develop a continuous improvement plan for the implemented WHSMS................................22
Ensure compliance with the WHS legislative framework to meet WHS legal requirements.. 23
Conclusion................................................................................................................................24
References................................................................................................................................25
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Work Health and Safety
Introduction
Healthy and safe working environmentarenecessaryfor an organisation for having effective
production in the organisation. This is to enhance productivity at the workplace and to
improve the retention of the employees. The report focuses on the requirement of a healthy
and safe working environment that ensures the employees to work with an interest in the
company. The risk management plan will also be made so that it would help in meeting with
the risks and hazards and for making up a healthy and safe environment.
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Work Health and Safety
Task 1
Locate and adapt WHS policies and communicate WHS policies to stakeholders.
BRIEF FROM YOUR ORGANISATION'S WHS POLICIES
A number of policies and regulations are required to be made in the company for creating and
building a safe environment for meeting with the needs of the organisation. The main policy
that needs to be adopted in the organisation is to provide a safe working environment for the
improvement in the health of the employees. This includes variables that are undertaken in
the WHS is resolving the issues that arise in the organisation due to a healthy and safe
workplace. The monitoring of employees for providing care services to the patients, this
ensures the safe workplace for the employees to work in the workplace. The conduction of
training and induction programs is the major part of the workplace as this makes the
individual know the work they need to perform for fulfilling the needs (Bromiley, McShane,
Nair & Rustambekov, 2015).
The organisation considers equality to all the employees so that they can work with
enthusiasm in the workplace and talent is given priority. The safety car system adopted in
Coles is to make the employees manage the risks and hazards that arise in the organisation.
Information of every team members is kept in the organisation so that adequate health
services could be made to them. The objectives and targets are communicated directly to the
employees to manage the performance by improving safety and injury management. The
information of all the employees is kept confidential so that it would not harm them in the
future. The information is kept with the organisation so that the employees would not be
made of allowed to do the work that is not as per the health status. Coles ensures the health of
the patients to be more prior than the profits as he considers his team to work for the goals
that it needs to meet in the organisation. The policies are to be made with the consideration of
the requirement of employees so that they can meet with the need of employees by providing
them with a healthy and safe environment (Larson &Gray, 2017).
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WH&S Induction Email Template
<Coles >
<2 April 2-19>
Subject:
To: Stakeholders
Dear New Students and Agents,
<ABC >
<Manager >
Identify duty holders and define WHS responsibilities for all
Several members in the organisation is provided with authority and responsibilities for meeting with
the needs of the company and giving the best workplace to work. Managers and leaders are
responsible for managing the services, health, and care of the employees in the organisation.
Staff Position WHS Duties and Responsibilities
DHS contractor
DHS contractor also ensures the organisation to make his
employees work with more care and supervision. The employees
are to be provided with proper training and induction programs for
using the tools and storing them at the proper place.
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leaders
The leaders influence and lead the employees to work for the
management of the organisation as well as to stay away from risks
and hazards that arise to them.
Managers
Managers monitor the conditions of the workplace and the health
of the employees so that they would suffer from any hazard of
illness. This is to make the adoption of measures that help in
mitigating the risk that would take place in the future.
Employer
The employer needs to avail the first aid and medical services to
the employees so that instant treatment could be given to them in
case of any mishappening that takes place. The legislative policies
are also required to be made so that it could meet with the
obligation of government for supervising the employees for having
safe and healthy working conditions in the workplace (Befekadu,
Gupta & Antsaklis, 2015)
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Identify and approve financial and human resources required by WHSMS
WHSMS RESOURCE REQUIREMENTS REPORT AND APPROVAL
Resource Type
(financial, human,
physical)
Quantity / No. of People Approximate cost
required
Human resource 50
To make the working of the
organisation to be done
effectively. This is to allocate
work to all the employees are per
their skills and needs.
Financial resource 10
These are required for managing
the financial resources in the
organisation so that it could be
used in an optimal manner
(Sadgrove, 2016).
Physical 20
For the handling of tools and
maintain the cleanliness in the
organisation. This also ensures the
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safety from risks and hazards in
the organisation.
Approved by:
Name: Signature:
Position: Date:
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Task 2
Work with others (e.g., safety committee members) to setup and maintain participation
arrangements
WHS CONSULTATION AND PARTICIPATION
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Identify your workplace Health and Safety Committee meetings (meeting must be held
once every three months) and other requirements. Include all the legal requirements for
your safety committee.
The health and safety meeting is required to be conducted in the organisation so that it could
help in assessing the requirements in the organisation as well as the needs of the employees.
This will make the managers take a relevant decision for solving the queries of the company
and making the employees work in a healthy and safe environment. The committee meeting
and its members need to evaluate the needs of the workplace and the employees due to which
they suffer from problems and issues. The risks control measures need to be taken care of in
the Coles. The committee members are required to know about the legal compliance of
Australia so that practices could be adopted effectively. The meeting is conducted for having
effective communication which makes the workers express their grievances through their
employer (Morden, 2016).
List the members of your safety committee at your work area (You may include the
positions instead of names)
The members that are required in the safety committee are employer, manager, leaders,
suppliers, stakeholders, and safety commission head.
Mention the functions of your safety committee
The functions of a safety committee are to provide quality services and safe workplace to the
employees, customers and subordinated in the organisation. They make their employees share
their view and problems with the committee so that adequate actions could be taken up for
solving them. The main motive of the safety committee is to bring all the employees and
employers together so that they can promote a healthy and safe working environment for the
workers in the organisation. The issues regarding the safety and the hurdles that arise in
providing safety are to be discussed in the meeting. They deal with the number of solutions
that take place in the meeting for resolving the issues are taken into consideration.
Using your safety committee members (in this simulated environment your trainer and your
classmates), develop/revise at least two standards, rules and procedures relating to work,
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health and safety in your work area.
 Proper training and education need to be given to the employees so that they can make
every activity to be done as per the instructions are given by the management. This will
help in making and developing a safe working environment that is helpful for the
organisation and the workers. The employees need to be provided with training for
handling the tools so that any risks would not take place to them.
 Proper cleanliness and storage of space need to be maintained. This ensures the flow of air
in an effective manner. This also makes the employees move from one place to another
easily. The cleanliness makes the organisation have a healthy environment as this does not
make the spreading of disease and makes the employees stay away from all the problems
and diseases.Proper communication is also required to be made so that they can handle the
problems of employees and their grievances in an adequate manner (Haimes, 2015).
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.
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Resolve WHS issues raised through consultation based on WHS legislation.
WHS ISSUES IDENTIFIED AFTER CONSULTATION & COMMITTEE AUDIT
(List in bullet points)
 Lack of training and induction
 Poor cleanliness
 Unhygienic place
 Lack of storage
 Lack of employee involvement in decision making
 Improper handling of tools
WH&S CONSULTATION MEETING MINUTES
FOR RESOLVING ISSUES IDENTIFIED
ISSUES MEASURES AND ACTIONS TO RESOLVE
ISSUES
DEADLINE
(e.g., two
weeks)
Lack of training
and induction
The employees need to be trained and guided for the
objective and targets they need to meet in the
organisation. This will help in deriving the best results
from the people and workers in the organisation. The
employees need to be made aware of the rules and
1 week
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regulations for ensuring a safe and healthy workplace.
Poor cleanliness The housekeepers are required to clean every area of
the workstation. This helps in resolving the issues as
well as maintains the cleanliness at the workplace.
This boost the morale of the employee regarding the
work they need to perform.
3 days
Unhygienic place
Each and every waste needs to be disposed of in an
early manner so that it would not affect the
environment of the company.
1 day
Lack of storage
The storage space needs to be maintained properly so
that every article could be kept in the desired place.
This also makes the effective storing of objects so that
every object could be accessed on time (Aven, 2016).
2 weeks
Lack of employee
involvement in
decision making
Employees need to be motivated by the leader so that
they can give their idea and suggestions. This will also
help in communicating their problems that could meet
with the needs of the employees by the management.
4 weeks
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Improper
handling of tools
The employees are to be provided with instructions for
the skillful handling of tools. This would help in
reducing the risks and injuries that could take place in
the organisation.
1 week
HSC members
present
(positions or
names)
Signatures &
Date
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Disseminate information on consultation outcomes to all workers.
<Coles >
<2 April 2019>
Subject: Measures for resolving the issues
Dear staff members and stakeholders,
The number of issues has been identified that needs to be resolved for making the employees
work in a healthy and safe workplace so that they can meet with the obligation in the
organisation. The issues that take place in the Coles for managing the resources are the
effective contribution of the employees for mitigating the risks and hazards that take place in
the organisation due to negligence and carelessness. The improper cleanliness and unethical
consideration of organisation make the employees suffer from various risks and issues.
Inevitable space and storage space in the organisation needs to be made effectively so that it
could help in resolving the issues. Proper housekeeping and cleanliness could be maintained
as this will help in reducing the disease and risks that take place in the organisation. The
induction and training programs are conducted for mitigating the risks and taking the actions
that provide a healthy environment in the company. The manager, employers, trainer, and
employees are responsible for ensuring the healthy workplace in the company. Each issue
needs to be mitigated with the specific time are 3 months. This will lead to earning high value
to the employees and employer in the organisation.
Thanks
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Task 3
Develop procedures for ongoing hazard identification, assessment, and
control of risks.
PROCEDURES FOR HAZARD IDENTIFICATION, ASSESSMENT, AND
CONTROL OF RISKS
PROCEDURE FOR HAZARD IDENTIFICATION
The hazard can be identified by evaluating the performance of the employees and auditing the
workplace regularly. This can also be analysed by having effective communication with the
employees so that they can know the risks and hazards they face in the organisation. The
process of working in the organisation by the employees is also identified so that hazards and
risks that take place to them can be analysed.
PROCEDURE FOR HAZARD ASSESSMENT
The hazard can be assessed by knowing the number of issues and injuries that take place to
the employees in the organisation. The hazards in the organisation are identified with the
evaluation of the employees. The communication with the employees makes them know the
issues and risks that take place to them. This makes them take solutions from the employees
so that accurate and adequate decision could be made for reducing the risks (Bahr, 2018).
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PROCEDURE FOR CONTROL OF RISKS
The risks can be controlled by providing training and education to the employees so that they
can make their work with safety. This reduces the risks in the organisation by making the
storage of tools and accessories in a proper manner. This controls the risks and issues that
take place in the organisation by making the employees to handle the tool and work as per the
instructions.
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Inclusion of hazard identification in a "workplace change plan."
As the WHS manager do you think that inclusion of hazard identification is necessary?
If so, explain why.
The identification of hazard is necessary for the organisation as this will help in making the
environment to be healthy and safe. The hazards are identified to make the adoption of
various techniques that help in resolving the issues that take place in the organisation. This
help in creating a safe and healthy workplace by making the employees work with efficiency
and effectiveness. This increases the retention of employees and makes them work with
dedication.
WORKPLACE CHANGE PLAN - ACADEMIES AUSTRALASIA
Change plan version 1.0 Approved by: James Walker Approved date: March
2017
Change Plan Name:
Date:
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Executive Summary or Brief on the Priority Change Plan
Change plan needs to be made in developing in the management of the human resource by
providing them training for handling the tools in an appropriate manner. This makes the
organisation have employees that seek for better coaching and training programs so that they
can work as per the instructions provided.
Resource Requirement for the Change Plan
(Please modify the template according to your department requirements)
Resource Type Resource Details and
Purpose for this project
Unit/ item/
staff costs
No. of
items/
units/staff
required
Estimated
expense
Human
resource
Handling the tools and
making instructions.
Estimated Total Resource Costs
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Change Management Project Timeline
List the priority changes in a one-year timeline (Please modify the template according to your
department requirements)
Year :
Qtr Date Priority
No.
Priority Changes Name
1 02/05/19 1 Checking efficiency and daily reports of the employees.
Gantt Chart
Prepare a Gantt Chart for the change plan to show the activities of the priority changes.
(Please modify the template according to your department requirements)
Priority Change Gantt chart - Year
Q1 Q2 Q3 Q4
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01 02 03 04 05 06 07 08 09 10 11 12
Kick-
Off
Kick-
Off
End of Change Plan
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Develop and maintain procedures for implementing risk controls.
MANAGEMENT OF RISK CONTROL (NEW PROCEDURE)
The risk can be controlled by the following procedure-
 Identifying the risks.
 Assessing the impact of risks.
 Identifying the reason for risks.
 I am building up measures to control the risks.
 Implementing the measures and controls to reduce the risks.
 Follow up actions plan (Taufek, Zulkifle & Kadir, 2016).
The risk control measure will help in reducing the risks so that it could meet with the issues
and problems that take place in the organisation. This is to ensure that the impact of risks
would be less in the future in the organisation.
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Identify inadequacies in risk controls and provide resources for new measures.
INADEQUACIES IDENTIFIED (list them)
Some of the risks are uncertain that needs to be identified so that effective measures could
have been taken up for reducing its impact. The risks that arise due to change in the
environment and society make the organisation face the risks that can be estimated or
assumed on time. This creates inadequacy in the plan formulated in the organisation as some
of the risks cannot be controlled in the plan. This required the WHS manager to develop a
separate plan that will help in mitigating the risks and make identify the risks that are not
regular.
ANY OTHER RESOURCES REQUIRED OR INFORMATION TO BE INCLUDED?
The risks that would take place in future are to be evaluated by the managers in advance so
that it could develop a plan accordingly. The employees are to be provided with training and
learning capabilities for enhancing their skills so that they can estimate and evaluate the risks
that arise would arise in the future. This will also help in delivering the best solutions to the
management by the employees for taking actions that will help in resolving the risks. The
information for the type of risks that can take place in the organisation needs to be included
in the plan so that employees will be trained for taking action instantly for such situations
(Shea, et al., 2016).
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Identify requirements for expert WHS advice and request for expert advice.
ACADEMIES AUSTRALASIA
<5 April 2019>
Subject:Requisition for approval of using expert WHS advice and funding
Dear group general manager,
The expert advice is always commendable when the decision has to be taken in the
organisation. the organisation is facing several risks and hazards that needs to be mitigated
timely for ensuring a safe and healthy workplace. This mail is for seeking your advice
regarding the issues, risks, and hazards that organisation will face in future which are
uncertain. The issues regarding the environment, society, improper management of work,
ethical issues, cleanliness, unhygienic atmosphere, etc. are taken into consideration, but some
of the issues are not known by the management of the organisation. This makes the
organisation have the best expert advice for having health and safe working environment in
the organisation. The employees and employer are ready to take all the actions and advice
which you make use to take for implementing the changes in the plan or the organisation.
Kindly share your best advice for making the best services provided by the employees by
working in a safe and healthy environment.
Thanks.
<Insert your name>
<Insert your position>
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Task 4
Develop a WHS induction and training program for all workers.
WHS INDUCTION PROGRAM
The induction and training programs are made to provide knowledge and instruction to the
employees regarding the policies of an organisation to working healthy and safe in the
organisation. The employees are made to know the activities they need to perform in the
workplace so that they would face any risks and hazards. The induction and training
programs include-
 The employee needs to make known to the work that needs to be performed in the
organisation so that it could work with the instructions.
 The handling of tools and accessories in the organisation is guided to the employees so that
negligence would not take place.
 The employees are made known to the working of machines so that any injury would not take
place (Flynn, et al., 2015).
 Each employee needs to give their health information to the management so that emergency
requirements could be kept in the organisation.
 Storage of items in defined spaces is required to be maintained by the managers in the
organisation so that it would not meet with any discrepancies.
 Communication and interaction level needs to be optimized among the employees and
workers.
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Provide a WHS induction and training for all workers.
PRESENTATION
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Develop, use and maintain a system for WHS recordkeeping and incident
reporting.
WHS RECORDKEEPING AND INCIDENT REPORTING FORM
The WHS recordkeeping form helps in analysing and identifying the number of incidents that
take place in the organisation. The frequency of risks and incident that arise in the Coles are
recording in the books of work and healthy safe recordkeeping book.
Incidents Number of times Action was taken Evaluation
Accidents due to
machines
3 Effective use of
machines with
proper guidance
Lack of accidents
Due to tools
handling
12 The employees need
to be provided with
information in a
particular period of
training time.
Lack of accidents
Improper
Cleanliness
16 Proper cleanliness
and sweeping is
required in the
organisation
Lack of accidents
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Unhygienic
atmosphere
8 Proper cleanliness
and sweeping are
required in the
organisation so that
no harmful effects
could take place.
Lack of accidents
Lack of training
and improper
storage
4 The employees need
to be provided with
induction programs
where they are
required to know the
places or items
provided by the
company (Hammer,
et al., 2015).
Lack of accidents
WHS RECORDKEEPING AND INCIDENT REPORTING INSTRUCTIONS
 Effective training needs to be provided to employees.
 Cleanliness needs to be maintained.
 Hygienic environment and atmosphere need to be carried.
 Proper storage space should be made.
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 Storage of items should not be made on heights.
 Effective communication needs to be made.
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Evaluate the WHSMS to align with organisational WHS objectives.
WHSMS EVALUATION & REVIEW TEMPLATE
Organisational
WHS objectives
WHSMS Targets WHSMS Actual
Performance
Review Necessary
(Y/N)?
Discuss what changes
to be made in your
WHSMS
To make the
employees know the
handling of tools
No injury would
place
Lack of awareness
among the
employees
The employees need to
be provided with
information in a
particular period of
training time.
So that walking
path would be clear
and time could be
New employees do
not know about the
storage of a
The employees need to
be provided with
induction programs
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Having defined
space for the
keeping and storing
the items
saved. particular item at a
particular place.
where they are required
to know the places or
items provided by the
company.
To have effective
delivery of
messages.
Services can be
delivered on time
to the customers.
Improper
communication in
the organisation due
to difference in
culture.
The team meeting and
programs will help in
making the employees
have good interaction so
that ideas and solutions
could be extracted
(Kunyk et al., 2016).
To have a healthy
environment with
hygiene and
cleanliness.
Motivates the
employees and do
not make them
prone to any
disease or harm
Inadequate
management of
hygiene and
cleanliness due to
lack of storage
Proper cleanliness and
sweeping are required in
the organisation so that
no harmful effects could
take place.
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space.
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Develop a continuous improvement plan for the implemented WHSMS.
CONTINUOUS IMPROVEMENT PLAN AND IMPLEMENTATION FOR WHSMS
Training for the safety programs
 The employees are provided with training and instruction for the risks that may arise in the
future so that it would help in meeting with the same. This would increase their
communication skills that would help in getting the best to be done with the reduction of
risks.
Effective communication and consultation
 The communication will help in mitigating the risks easily as the number of ideas will be
generated with proper consultations.
Risk management
 The management of risks requires the optimal utilisation of resources so that the level of risk
can be analysed (Okun, Guerin & Schulte, 2016).
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Hazard reporting to management
 The risks and hazards that take place in the organisation need to be communicated to the
management so that effective measures can be taken on time.
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Ensure compliance with the WHS legislative framework to meet WHS legal
requirements.
Strategy 1:
Employees will be provided with effective training so that they could maintain a healthy
workplace.
Strategy 2:
Consultation with the workers is made so that actions could be taken for them to resolve their
issues and problems regarding the workplace.
Strategy 3:
Monitoring needs to be done for the practices that have been adopted by the employees so
that risks and issues can be solved in time (Phillips et al., 2015).
Strategy 4:
The regulation of the government needs to be stated to the employees so that they would
know the importance of a healthy and safe working place.
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Conclusion
The above report gives its emphasis on the significance of healthy and safe working
environment in the organization. The requirement of the plan for evaluation of risks and
hazards has been taken into consideration in the above report that helps in mitigating the risks
and ensuring the healthy and safe workplace. The strategies that are required for solving the
issues have also been made in the above report that is required in the organisation for having
a safe and healthy workplace.
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References
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Okun, A. H., Guerin, R. J., & Schulte, P. A. (2016). Foundational workplace safety and health
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Sadgrove, K. (2016). The complete guide to business risk management. Routledge.
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705-712.
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Appendix
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