Analyzing Leadership, Structure, and Motivation at Opito Company

This report provides an in-depth analysis of Opito Company, focusing on the role of leadership in organizational transition and employee motivation. It examines how the company's structure and culture impact its effectiveness, exploring leadership strategies, including the use of Kotter's 8-step change model and transitional change models. The report evaluates various methods Opito employs to motivate its employees, such as training, rewards, and a positive working environment, as well as motivational theories like Herzberg's. Furthermore, it identifies the attributes of effective teams within Opito, contributing to the company's overall success and providing a comprehensive overview of the company's approach to leadership and organizational development. The report also explores the impact of organizational structure and culture on the company, including the roles of managers, supervisors, and other departments.

PEOPLE AND
ORGANIZATION

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1.1 Role of leadership within Opito and how the structure and culture of organisation can lead
to effective organisational transition...........................................................................................1
TASK 2............................................................................................................................................5
2.1 Analyse and evaluate the ways in which Opito can motivate its employees and build........5
Effective teams. Identify the attributes of the team that contributes to Opito’s........................5
Success.......................................................................................................................................5
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10
APPENDIX....................................................................................................................................12

Illustration Index
Illustration 1: Kotter's 8 step change model.....................................................................................3
Illustration 2: Transitional change model........................................................................................5
Illustration 3: Tuckman's team development model........................................................................9

INTRODUCTION
Employees and staff members are the back bone of company because most of work is
completed by them. Moreover, staff members share their idea and views which are helpful for
the organization. Present report is based on Opito Company, it is an Oil and Gas firm which are
providing safe gas and oil facilities to their customers (Zakari, Poku and Owusu-Ansah, 2013).
This updates their technology from firm time to time and is famous for their fast services.
Further, organization vision is based on employees’ development and by providing proper
training develops their skills. It also includes the role of leadership and how the cultural
difference put an impact on company image.
TASK 1
1.1 Role of leadership within Opito and how the structure and culture of organisation can lead to
effective organisational transition
Leadership is one of the most important factor which are necessary for organization
development. Leader of firm guide their employees and time to time motivate them so they all
feel motivated and give their best potential to firm (Brake, 2013). Leaders also manage the entire
employee and increase their capability by providing them proper and effective training. For
better development of organization, it is necessary that leaders understand the need and desire of
their employees and according to their need make a systematic strategy (Shafritz, Ott and Jang,
2015). Moreover, leaders share their personal experience; vision and mission so by these
employees feel enthusiastic. The successes of leadership depend on how employees or staff
member's except the changes and apply on their behaviour. Further, it also increases positive
relationship between the employees and company (Hatch and Cunliffe, 2013). It also raises the
trust of followers on their leader. Hence, leadership can be identified as a process where leaders
guide their employees like what to do and which process they all have to follow in their work.
For better development it is very necessary for Opito Company to apply the best leadership at
their premises and motivate their employees by providing them appraisal, promotions and
recognition (Hodder, 2013). Leader of this company time to time take a feedback from their
employees and other staff members and according to their reviews leader change their
management strategies. The best leadership does not depend on instruction and suggestion. For
better development of organization it is very important that leader know all the changing
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environment and apply all changes on firm. Moreover, in company leadership plays some role
which are explained as follows:
 Leader knows environment of organisation very well so for the success of firm it is
important that they use their leadership and grab all the environment changes which are
helpful for Opito Company (Welford, 2013).
 Time to time update their planning and make winning strategies for the firm.
 Before taking any decision, leaders analysis the situation and as per their experience take
a right and appropriate decision.
 Apply smart working at work place rather than hard work
Organisation structure and culture
Organisation structure and culture decides the roles and responsibility of employees and
head department. Like who will give the instruction and which structure is followed by
organisation for their better communication (Alvesson and Sveningsson, 2015). The structure of
Opito firm is complex and so stakeholders are not able to understand roles and responsibility of
other employees. Culture and structure of company explained as follows:
Structure of Opito Company
Managers- All planning and strategies are decided by the head mangers of organisation.
Before making any plan managers compare their current position with other competitive
organisation then make an appropriate strategy (Almond and Verba, 2015). Moreover, head
person give an instruction to their all team leaders and guide them in their work.
Supervisor- This person is appointed by head authority. Supervisor analysis the work of
staff members and employees and they also guide them in their work (Lammers and Hickson,
2013). Further, time to time they take a feedback from their staff members and according to their
review they motivate them and also solve their problems.
Operation- In this department all people are responsible for running activity. In the
company the person guide the finance, operation, human resources and production department
and allot them their work.
Information technology- In this department people check all the communication system
in organisation and check all the database of company (Burke, 2013). By access company
website, they create a positive relationship between the customers and employees.
Culture of Opito Company
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This company follow their own culture so by this thing it makes them different as
compared to other companies. In firm, board of director are decision makers who ensure that all
decision are taken by the employees or leaders are good for firm or not. Moreover, by taking the
feedback from their employees firm solve their problem (Rowlinson, Hassard and Decker, 2014).
This company also divide their work as per employees’ skills and effectiveness. This firm
believe in team work rather than individual work so Opito Company allot their work in teams
and raise the trust among all staff members. By doing team work all employees share their ideas
and view and raise their knowledge (Purce, 2014). Further, before making any plan or strategies
firm follow all the different culture of countries and according to their culture firm plan their
products or services.
Models follow by Opito Company
Kotter's 8 step change model- In this model, company follow eight steps which are
explained as follows:
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Illustration 1: Kotter's 8 step change model
Sources :( John Kotter’s 8 Step organisational Change model, 2016 )

 Create urgency- Firm identify their threats and according to their negative parts make
new strategies. This planning is based on how to recover the losses and raise company
current brand image. Form a powerful coalition- For better and power coalition it is important for firm to
motivate their employees and update firm strategies and technology. Create a vision for- Opito Company vision is based on providing a good working
environment to their employees and clear their vision to all staff members so they can all
do their work as per company's vision (Hamer and Collinson, 2014). Communicate the vision- In this, firm discuss their vision with other team members and
take their suggestion on it. Remove obstacles- Analysis difficult situation and according to organisation structure,
remove the obstacles. Create short term wins- For better development, the management create a short term
goals because by this, firm can easily beat their target and increase the positive energy
into the employees. Build on the change- Time to time analysis the negative factors of organisation and
change them as soon as possible (Byrne, 2013. Moreover, select an appropriate goal for
firm and divide into sub parts so by this staff members can easily understand the goal and
mission.
 Changes in corporate culture- Respect all the changes and accept them.
Structure and cultural changes impact on Opito Company
For the better development of organisation, firm change their structure and they start
using formal structure. It is easy to understand and managers can easily divide their work to all
employees. Opito Company put their focus on employees' satisfaction because they all are
important person for company (Hatch and Cunliffe, 2013). For this, firm time to time take a
feedback and according to their review change their management strategies. Moreover, by
providing them proper guidance firm can easily raise their business standard. Structure and
culture both are depended on each other. If the structure of the company are good so people can
easily share their view and idea to each other and by this company can easily develop their new
product (Hodder, 2013). The structure shows the infrastructure of organisation and culture shows
the roles and responsibility. By applying right structure Firm can easily manage their work and
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raise their efficiency. Opito Company always check the different country culture and according
to their religion or perspective firm launch their new services and products. For better positivity
firm divide their all works into the groups so all employees fell motivated and perform their best
in groups (Brake, 2013). Moreover, by doing their work In team they raise their knowledge and
all team members are ready for each other in their difficult times. Further, this company use
different changing theories at their workplace like Transitional change model, Kotter's 8 step
change model etc. So with the help of this model, firm can easily understand employees'
behaviour toward the company (Zakari, Poku and Owusu-Ansah, 2013). Structure of company
formatted by top level management where they guide their staff members like what to do and
which process is good for work. Further, firm provide proper freedom to their employees so they
can do their all work freely and easily share the ideas and views which are related to work. So it
is true that good structure encourage working speed of employees.
TASK 2
2.1 Analyse and evaluate the ways in which Opito can motivate its employees and build
Effective teams. Identify the attributes of the team that contributes to Opito’s
Success.
Motivation is an important thing which hare necessary for the better development of
organization. Opito Company time to time take a feedback from their employees and according
to their review change their management strategies (Jaques, 2013). Motivation is good for
employees development so company try different ways which are explained as follows:
Training- It is the best way because by this firm guide their new employees in their
work. Opito Company head person or higher authority take a classes in which they guide their
employees like how to make a positive relation with their customers, how to sell them products
and which method they have to follow at their workplace. By applying appropriate training
section head person boost up the energy of employees (Crank and Crank, 2014). Moreover, in
training time high authority also explain the negative and positive points of employees so they
can work on it and improve them. Further, with the help of training worker increase their
capability and raise their knowledge.
Promotion, rewards and appraisal-In this Opito Company time to Time provide an
appraisal to their employees so by this they feel motivated and give their 100% to the
organization. Every month firm declared star performer of the month so by these workers feel
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enthusiastic and complete their work with more efficiency (Brake, 2013). For the positive
relation between the company and employees these things are important.
Working environment- Every day approximately 8-9 hours employees spend at
workplace so it is very important for organization to provide them better working condition.
Create a friendly environment so they all can easily share their ideas and view To each other and
feel comfortable at workplace.
Par of decision making- It is one of the best thing which are adopted by Opito Company.
In this manger take a suggestion from their employee's in decision making process and also make
the part of it (Hatch and Cunliffe, 2013). So by these employees feel that they all are important
part of organization and they always try their best at workplace.
Motivational theories
Motivational theories are based on internal and external part of external physiological.
For better motivation Opito Company use different theories which are explained as follows:
Frederick Herzberg's theory- This theory explains the satisfaction and dissatisfaction
factors which are related to the workplace. The satisfaction factor depended on appraisal,rewards
and company policies which are related to employees. There are also some dissatisfaction factors
like how other staff members treated by the firm and the tax policies of government (Purce,
2014). So with the help of satisfaction factors employees feel enthusiastic and give their 100% to
organization. In this present model herzberg also explain the human behavior and their needs and
desire. Basically needs are divided into two parts the first one is physiological need which are
based on human basic needs. The second one is psychological need which are based on personal
satisfaction and development.
Maslow's hierarchy model- This model also known as five stage model where Maslow
divided their model into five parts. Each parts need and demands are different from each other.
In physiological need people want to satisfied their basic needs like water, food and shelter.
When there basic needs are fulfilled so they move to another level and try hard to adopt their
safety needs like security elements and stability (Rowlinson, Hassard and Decker, 2014).
Further, when people think that they have enough money for all these things so they want some
love, respect from society and their family members, they want appraisal for their work. In fourth
stage person need self esteem where they want to spend sometime with their favorite things. In
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last, in self actualization stage person realize their potential and try to develop their experiences
for this, they share their views with another person.
Recommendations for improvements to motivation and team effectiveness
For better team effectiveness Opito Company can follow some things which are
explained as follows:
Select one team leader- For better effectiveness in groups, it is important for organization
to select one team leader for every team. This person guide their team members in their work. By
this firm can easily reduce the misunderstanding among all employees (Hatch and Cunliffe,
2013). Team leader can divide their all work as per employees skills and time to time motivate
them, so they can perform well at workplace.
Group size- For better communication and work division Opito Company can mange the
size of group . For small work, managers can create a small group and for big and long term goal
head person can create a big group (Hamer and Collinson, 2014). The main reason behind this is
by this. All employees can easily share their ideas to each other and with lots of ideas company
can easily do their project on time.
Leadership- The quality of leadership is based on groups members. For better and
effective team bonding leaders can motivate their employees and for better development firm can
provide them appraisal and promotions.
Moreover, for better team effectiveness firm can use balance score card where they
analysis the performance of each workers. So for better score all employees work hard and try to
raise their knowledge. Company can use team building exercise where they can discuss the
positive and negative points of each other (Zakari, Poku and Owusu-Ansah, 2013) . According
to their review employees change their negative points into positive and give their best to
company. For better effectiveness in team firm should first clear the vision and mission of their
organization so by these employees can easily do their work and set their targets. Opito
Company time to time take a feedback from their employees and try to know the opinion for
organization. According to employees review firm can change their management strategies.
Team development model
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Tuckman's team development model- It is a four stage model where Opito Company follow
some step's which are explained as follows:
 Forming- In company so many people work some are positive and polite and some are
anxious. So it is team leader responsibility to build a team where all different kind of
employees work together (Burke, 2013). In forming different nature people work together
and give their best efforts to organization.
 Storming-In this stage all people understand the nature of other employee. In this stage
team leader clarified the roles and responsibility to each other.
 Norming- In this stage people accept the all changes and try to achieve all the targets on
time. All people feel comfortable with each other and team leaders take a feedback from
their employees for better understanding. Performing- It is a last stage where the team complete their project or work with their
hard work.
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Illustration 2: Tuckman's team development model
Sources: (Tuckman, 2016)

Belbin and Rahim team management approaches- Few decades ago all decision are taken by
the head department of organization or managers because they all aware about the internal and
external environment. As a time passes the structure of management change leaders take a
suggestion from, the team members and make them part into decision making process (Almond
and Verba, 2015). Moreover, company start so many activities at their workplace like group
discussion etc. For better development it is necessary to provide a good direction to all
employees so they can easily perform well into the firm (Alvesson and Sveningsson, 2015). This
approach shows the roles and the strength of styles. There are some roles and strength which are
explained as follows:
Role Name Styles and Strength
Coordinator(CO) Managed all work, mature enough to handle all
situations at workplace
Shaper (SH) Time to time motivate employees and give
them proper share and make them perfect in
their work.
Implementer(IMP) This person use their common sense and
manged all work, dependable and follow
working structure.
Resources (RI) This person goes outside and find the best
alternatives for company.
Team worker (TW) This person operates all things against the
division and create a disruption In all team.
CONCLUSION
According to present file it has been concluded that leadership and team building plays an
important role, Because with the help of this Opito Company easily manage their whole work.
For better effectiveness firm divide their whole work as pr employees effectiveness. This firm
take a feedback from their employees and try hard to know their reviews for their workplace.
Sometimes firm change their management strategies as per employees' recommendation. For
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