Katz Office Fit-Outs Project: Leadership, Team Dynamics, and Analysis

This report provides a comprehensive analysis of the Katz office fit-outs project, focusing on project management principles, leadership behaviors, and team dynamics. The report begins with an overview of the project, detailing its current status, cost and schedule variances, and the need for a new project manager following the departure of the previous one. It examines the leadership style of the former project manager, highlighting the use of autocratic leadership and its negative impact on team morale. The report then explores the team environment, culture, and the importance of adopting democratic leadership to foster collaboration and improve project outcomes. Additionally, the report includes an organizational zoo model analysis of the previous project manager's behavior, offering recommendations for the new project manager. The report concludes with the importance of effective communication, training, and learning-based incentives to ensure project success. The report also provides insights into estimated time and cost remaining for the project, emphasizing the need for effective project management to complete the project successfully.

Principles of Project Management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY ..................................................................................................................................3
Overview of the project: ........................................................................................................3
Current status of the project: .................................................................................................3
Additional information:..........................................................................................................5
Overview of the leadership behaviour on this project:...........................................................6
Team environment and cultures: ...........................................................................................8
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................11
APPENDIX 1.................................................................................................................................12

INTRODUCTION
Project management is an area of management which involves practices like initiating,
planning, executing, controlling and closure of the work in stated period of time. The major level
of challenges of the project management is to accomplish all of the project goals within the given
constraints (Olechowski and et. al., 2016). This report will be cover on Katz office fit-outs who
is well-known for its kind of furnishings, electrical & water fit-outs and also other interior
designing or development of the structure of any premises. In the contrary, this project will
aimed at project tracking on a work till now done by Katz office fit-outs and its reporting. Also,
this report will also puts emphasis on presentation skills, team leadership and learning or
reflection at a greater side. Lastly, this report will majorly focuses on existing team working
environment after current project and additional information on new project manager.
MAIN BODY
Overview of the project:
This project is currently engaged by Katz office outlets, in which firm is undertaking fit-
out project in the medium size IT office building in the Sydney suburbs. As, this project is lead
by team of Katz company & contractors which was underlying by the project manager Tony
Faultier (Janssen and et. al., 2015) As, the current project manager has left this business entity
and work is abrupt in the middle process. In this, work is partially completed on every level of
this building on which observation is necessary to this project. On this, big amount has been
spent and still completion of this project needs to be undertaken. On leaving of the current
project manager, this would be major challenge for Katz office fit-outs to hire and prepare new
project manager to work with increased efforts at a greater scale.
In this project, four different elements such as current status of the report including cost
and schedule variances, recruitment of the new project manager, discussion of the leadership
behaviour and team working environment with an influences on work policies.
Current status of the project:
This outfit project was decided at budgeted amount of $1.2 million and original schedule
for completion of this project work is decided four months from 1 may to 30 June. In this outfit
project, four level of the building such as ground floor, first floor, second floor and top floor. The
described schedules are as given under:

On May 1, current status of this project is shown with the help of a tabulation. This level
of an information has been coming out of clear investigation on work done till now.
Schedule variances:
Level of the building Standard work required Actual work done
Ground floor 100.00% 75.00%
First floor 50.00% 25.00%
Second floor 50.00% 25.00%
Top floor Not yet decided 50% ahead of previous call.
Cost variance: This is defined as difference between cost planned in budgeted decision
and cost spent till now into the work process. The table of the cost variance in this project is
comprises of the tabulation explanation.
Particulars Amount
Total cost budgeted for this fit-out project $1.2 million
Less: Actual cost spent on the fit-out $675K
Amount yet to be spend $525K
Overview scorecard: This is kind of the rating structure, in which score will be given to
an actual work done to any defined project in comparison of the desired one. This is generally
shown to the project manager or team group in order to evaluates the risk associated with desired
performances.
Gantt chart: This is a type of the chart that help in the illustration of a project schedules.
This chart lists out a task to be led performed on the vertical axis and time intervals on horizontal
axis. This is also known as the chart of the project, in which each and evert task of this project is
shown under heading or time required to complete this project (Špundak, 2014)

Additional information:
When this project of the Katz fit-out was undertaking, project manager Tony Faultier has
left position in a Katz office fit-out and moved to abroad to join new job. So, this is necessary to
recruit any new project manager, so as to complete this entire project as before of 30 June as per
the policies. As hired for Katz office fit-outs, decision making is required in context of new
project manager, who should be capable to complete this remaining project. New hired project
manager will have to produces time to time report of work done and report it to the BOD and
owner & chairman of this business firm (Schipper, 2014). It was reportedly informed from team
people that the previous project manager was lethargic, belligerent, bullying, impatient in nature
which has led decrease in morale of the team people. He was using autocratic leaders style, in

which advices or opinions of a team people was hardly listened. For completion of this project,
project manager is in compulsive to have proper leadership skills, ability to listen to others and
also specialisation in carrying of any defined project in given time period. Definitely,
communication was major issue within this level of working or carrying of this complete project.
Of-course, new project manager is required to be equipped with an innovative skills or
competencies such as an effective communication & ability to interact with the BOD of the Katz
office fit-outs. The new project manager is required to report information such as time to time
delivering of this report along with current and actual status of work or project done till now.
Estimated time and cost: In this project, remaining and cost allocation is as follows:
Particular Time Cost
Rest of the work as after 1st
May
5th May to 28th April 525 K
Overview of the leadership behaviour on this project:
Leadership behaviour is easy to understand, though perhaps requiring efforts to perform
consistently. The change in the behaviour gives every kind of a leader a forward path forward to
rise level of an effectiveness. This kind of behaviour could be learned from characteristics such
as charisma, seen inborn and more difficult practices. In this, organisational zoo model will be
used, in which emphasizes or analysis of an leadership behaviour of the Tony Faultier to suggest
further improvements into the leadership system and also recommendation on how it can be
implemented while recruiting for new project manager at the major extent.
Organisational zoo model is majorly talks on how a particular leadership acts or how I
behaves in respect of any project based aspects (Larson and Gray, 2017). After an investigation, I
was realised that Tony Faultier was using autocratic leadership in which he not allowed his on
team member to share views, idea or information at a major scale and also he acted as dictator
while playing own role. He was not responding to critical situation, while busy in the process of
work such as dealing with damage or leakage issues in order to protect weighting or loss to this
project. As a leader he was lethargic, bullying or even arrogant to people, when used to talk or
what work with. This is recommended for new project manager to use democratic leadership to
make team people to share their idea or an opinion in the decision making process for this firm to

complete this project. Active participation of the leadership is important and must be centric
towards completion of the left work of the office fit-outs before standard time set in same. Also,
new project manager is necessary to be equipped with defined skills or competencies along with
full of communication ability to reports to the board of directors and chairman of the Katz office
fit-outs.
Organisation Zoo model in context of the Tony Faultier and preferred project manager:
Tony Faultier:
This given Zoo model is about Tony Faultier who was the previous project manager in
the Katz Office fit-outs project. If talks in context of Tony's behaviour, he always arrogant,
always keep away him from team, dangerous and also acts in mature person way or manner. This
is what an observed behaviour of the Tony Faultier's.

This organisation reveals about requirements and recommendation on the new project
manner, requirements such as being approachable to anyone, always be collaborative, never be
organised in pre-stage and of-course never be shy and less tentative. This would be considered
while recruiting new project manager.
Resources says that new project manager, first needs to be go through entire scenario of
this office fit-out project, which includes till date progress of this project, how much resources
have been utilised, cost spent and also what strategies or implementation will be taken to go for
completion of a remaining work to 100 percent outcomes and enables the project satisfaction at
a major instances.
Team environment and cultures:
In this project of the office fit-outs, previous project manager was lethargic, bullying and
arrogant due to which work of this project is under progress and has not reached to its desired
position till 1st of may. Existing team environment is comprises of autocratic leadership, in which
project manager Tony Faultier who was playing the role of dictator, in which he was denied team
member's to share their views or opinions at a bigger side (Silvius, 2015). A kind of dictatorship
was lies in the Katz office Fit-outs work culture which has simply brings down morale of a team
group in order to led an effective working at the greater side. In the previous time, Katz office
fit-outs has go for performance based salary, in which bonus to an employee's shall be paid on
basis of work done or performance done by them in given time period.
After the observation or investigation, finding says that team or people of the Katz office
were not that much capable to begins or continues with relationship with contractors or supplier
at a major side. On this, this is recommendable to uses of the democratic leadership, in which

views or ideas of the team people is taken care and also must have decision taking freedom to
complete this project even before the stated time duration.
In order to brings more co-operative work processes, this is recommendable to use learning
based incentives to employee's which will simply help Katz office fit-outs to carry future projects
in given period of time. This learning will be observed by the managers of the Katz office, before
approving for bonus and incentives on the same basis. Hence, this ca be considered as a chances
to co-operative cultures, so that contribution or working of each team is must focused
accomplishment project goals of this firm (Koppelman, 2016) As, this was analysed that training
& development will be best way to enhances skills or development of a team member's to
optimises their skills or competencies in accordance to that one. This kind of the culture will led
an easy sharing of the information or knowledge by a team member's to an effective completion
of this project in the stated period of time or status. Here, transformation of a communication is
need to be led to take corrective action planning or decision making to accomplish this defined
Katz office fit-outs.
Illustration 1: Collaborative team environment

CONCLUSION
From the above report, this is concluded that project management has became the diverse
area when going for the completion of a project work in defined point of time. Every project
from starting of an initiation to its closure needs to be go through strategic development along
with the use of correct strategy to complete project to pass it from any kind of risk or threats to
solved in defined period of time. Project chart such as Gantt chart has proved necessary to carry
any each and every stages of a project in an effective manner or stages of work based
performances.

REFERENCES
Books & Journals
Larson, E. W. and Gray, C. F., 2017. Project management: The managerial process. McGraw-
Hill Education.
Fleming, Q. W. and Koppelman, J. M., 2016, December. Earned value project management.
Project Management Institute.
Silvius, A. J. and Schipper, R. P., 2014. Sustainability in project management: A literature
review and impact analysis. Social Business. 4(1). pp.63-96.
Špundak, M., 2014. Mixed agile/traditional project management methodology–reality or
illusion? Procedia-Social and Behavioral Sciences. 119. pp.939-948.
Janssen, M., and et. al., 2015. Failure of large transformation projects from the viewpoint of
complex adaptive systems: Management principles for dealing with project dynamics.
Information Systems Frontiers. 17(1). pp.15-29.
Olechowski, A., and et. al., 2016. The professionalization of risk management: What role can the
ISO 31000 risk management principles play?. International Journal of Project
Management. 34(8). pp.1568-1578.
Mir, F. A. and Pinnington, A. H., 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management. 32(2). pp.202-217.
Brones, F., and et. al., 2014. Ecodesign in project management: a missing link for the integration
of sustainability in product development? Journal of Cleaner Production. 80. pp.106-118.
Tomanek, M., and et. al., 2015. A conceptual framework for web development projects based on
project management and agile development principles. arXiv preprint arXiv:1502.04297.
Conforto, E. C., and et. al., 2014. Can agile project management be adopted by industries other
than software development?. Project Management Journal. 45(3). pp.21-34.
Jupiter, S.D., and et. al., 2014. Principles for integrated island management in the tropical
Pacific. Pacific Conservation Biology. 20(2). pp.193-205.
Online
What is Project Management?, 2018. [online]. Available through:
<https://www.pmi.org/about/learn-about-pmi/what-is-project-management>

APPENDIX 1
Project plan:
Aim of the project: The major aim of this project is to complete this entire from starting from 1st
march to 30th June with the purpose to complete fit-out of the IT office four level building
with a productive effort at a greater platform.
Strategic objectives: The strategic objectives are to bring an effective learning for an entire team
people to pursue more project in the future.
Number of people: Total of 8 peoples are there in team work.