Leadership and Management in IT Project: Warcraft Ltd Report

This report presents a business case analysis for the Warcraft Ltd App Project, a mobile application designed to enhance the gaming experience of Warcraft Ltd's customers. The report begins with an introduction to the project and its objectives, followed by a SWOT analysis to evaluate the strengths, weaknesses, opportunities, and threats associated with the project. It outlines the problem statement, critical assumptions, and constraints. The report then analyzes various options and provides recommendations for project execution, emphasizing the importance of leadership and team motivation. A financial analysis, including NPV, ROI, and payback figures, demonstrates the project's feasibility. The report also details preliminary project requirements, a budget estimate with a cost model, and a schedule estimate using a work breakdown structure. Potential project risks are identified, and the report concludes with a summary of the findings, highlighting the project's potential for a positive ROI and timely completion.

Running head: LEADERSHIP IN IT PROJECT MANAGEMENT
Leadership in IT Project Management
Name of the Student
Name of the University
Author Note

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LEADERSHIP IN IT PROJECT MANAGEMENT
Table of Contents
1. Introduction and description of project background........................................................1
2. Description of project objectives.....................................................................................2
3. Description of the current situation: SWOT analysis......................................................2
4. Outline of problem/opportunity statement.......................................................................4
5. Details of critical assumptions and constraints................................................................4
6. An analysis of options and recommendations................................................................5
7. Financial analysis: NPV, ROI and payback figures........................................................5
8. Preliminary project requirements: project preliminary scope.........................................7
9. Budget estimate: cost model and baseline.......................................................................8
10. Schedule estimate: work breakdown structure..............................................................8
11. List of potential risks..................................................................................................10
12. Conclusion...................................................................................................................10
References..........................................................................................................................11
1. Introduction and description of project background

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The purpose of the report is to prepare a business case for Warcraft Ltd App Project.
Warcraft Ltd App is a project of Warcraft Ltd. which is a private limited company. The
Application is aimed to provide a live action role playing game where the participants of the
game will be physically portraying their characters. The main aim of this project is to provide a
real life experience to the gamers. A website for the same is already there. Jack Johnson is the
managing director of this company. However, the company has been experiencing a considerable
reduction in the players along with the inability of retaining the players. Therefore, a project has
been undertaken in order to redesign the website and develop an application or both apple and
android users in order to increase the participation in the game (Tracy, 2012).
2. Description of project objectives
The main objective of the project is to redesign the existing website for enhancing the
gaming experiences of the participants. This is a project that is needed to be implemented in a
priority basis (Kerzner & Kerzner, 2017). The project aims in developing a mobile application as
well (Joorabchi, Mesbah & Kruchten, 2013). The objective of the project is therefore to propose
and develop a mobile application for Warcraft Ltd which will be optimized for both iphone and
android users. The application will allow the clients to enroll and pay for lessons, booking tours
and watch videos. The application should be designed in such a way that users should be able to
subscribe to the warcraft newsletter.
3. Description of the current situation: SWOT analysis
Warcraft Ltd. has marked this project to be of a high priority. This is done in order to
ensure that the project is completed within the time limit of 5 months. In order to successfully

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develop the business case for the project it is essential to evaluate the strengths, weakness,
opportunities and the threats associated with the project.
Strength:
The organization Warcraft Ltd aims at providing a real life gaming experiences to the
participants, a concept which is very new. This would be an area of interest for the young
gamers. Therefore, this application that will be developed is expected to attract a large number of
young gamers. This is a major strength of the project.
Weakness:
There is an already existing website for the same where the gamers have not the interest
which was expected. Furthermore, the website has experienced quite fall in the in number of
participants as well. This results in a conflict among the stakeholders who are not quite happy
with the marketing strategy of the company.
Opportunities:
The plan of developing a smartphone application for the game gives an opportunity to the
company to attract a large number of smartphone users (Heitkötter, Hanschke & Majchrzak,
2012). This will increase the reach of the game to a large number of users irrespective of any age
group.
Threats:
One of the major threats associated with this project is that, it will be implemented in a
much less time and therefore, there are high chances of not getting the desired results.

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Furthermore, since an already existing idea will be modified, it has a threat from the other new
gaming applications as well.
4. Outline of problem/opportunity statement
The project is declared to be a high priority project as it should be completed within five
months. Waterfall project management approach will be undertaken in order to complete the
project. In waterfall approach the testing is generally done at the end of the project and therefore
it is very necessary to implement the project in a controlled environment. Another problem
associated with the project is that since the previously designed website failed to attract the
expected amount of participants, the stakeholders are not sure about the success of the project.
5. Details of critical assumptions and constraints
The assumptions and the constraints associated with Warcraft Ltd App Project are as
follows-
Assumptions
1. It is assumed that the resources estimated for the project will be enough for successful
completion of the project (Bratton & Gold, 2012).
2. The estimated budget will not need any revision during project implementation
3. The budget takes into consideration the possible hike in the price of materials and the
labourers.
4. The identified resources will be easily available.
5. The budget takes into consideration, the payment of the workers.

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Constraints
1. The project cannot be delayed and should be completed within 5 months with a budget of
$170,000.
2. The testing process is very important for this project
3. There are certain anticipated changes in the project after the success of tender bid.
6. An analysis of options and recommendations
The proper implementation of the project is quite crucial. The options available for
proper execution of the project are as follows-
1. A proper leadership and team motivation is needed in order to implement the project
within the limited time of five months (Yidong & Xinxin, 2013). This is because motivation is a
key factor in management of a team.
2. A proper project plan is needed to be prepared at the initiation stage of the project,
which would be followed in the execution phase of the project.
The project will be following a waterfall approach of project implementation and
therefore it is recommended to execute the project in a plan environment (Model, 2015). Since
successful implementation of one phase is essential for proper project execution, it is
recommended that the project plan should be strictly followed in project execution.
7. Financial analysis: NPV, ROI and payback figures

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The initial investment in year 0 is $170,000 followed by $25000 in year 1 and 2 followed
by $20000 in year 3. The discount rate is 10%. Based on this data, the NPV, ROI and payback is
calculated.
Financial Analysis for Warcraft Ltd App Project
Created by: Date:
Discount rate 10.00%
Assume the project is completed in Year 0 Year
0 1 2 3 Total
Costs 1,70,000 25,000 25,000 20,000
Discount factor 1.00 0.91 0.83 0.75
Discounted costs 1,70,000 22,750 20,750 15,000 2,28,500
Benefits 0 1,40,000 1,40,000 1,20,000
Discount factor 1.00 0.91 0.83 0.75
Discounted benefits 0 1,27,400 1,16,200 90,000 3,33,600
Discounted benefits - costs (1,70,000) 1,04,650 95,450 75,000 1,05,100 NPV
Cumulative benefits - costs (1,70,000) (65,350) 30,100 1,05,100
ROI 46%
Assumptions
Discount rate is 10% and anticipated future inflow is $400000
Financial Analysis for Warcraft Ltd App Project
Figure 1: Representing the NPV and ROI of the Project
(Source: Created by author using MS Excel)
The project is expected to make atleast 22% ROI. The calculated ROI therefore meets the
expectation and therefore the project is feasible. The calculated NVP is 105100.
Payback Figure

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Figure 2: Representing the Payback period of the project
(Source: Created by author using Ms Excel)
It is observed that the payback is occurring in between year 1 and year 2. Therefore the
project is feasible.
8. Preliminary project requirements: project preliminary scope
The preliminary project requirements are as follows (Kerzner, 2013)-
1. The budget calculation should be completed at the initiation stage of the project

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2. The project manager will be paid at a rate of $100 p/hr for 2 days per week.
3. The project is needed to be completed within five months.
9. Budget estimate: cost model and baseline
Warcraft Ltd App Project Project Cost Estimate
Prepared by: Date:
# Units/Hrs. Cost/Unit/Hr. Subtotals WBS Level 1 Totals % of Total
WBS Items
1. Project Management $3,06,494 18%
1.1 Project manager 400 $100 $40,000
1.2 Project team members 960 $195 $1,87,200
Contractors (10% of software development and testing) $79,294
2. Hardware $1,70,000 10%
2.1 Handheld devices 200 $700 $1,40,000
2.2 Servers 5 $6,000 $30,000
3. Software $7,59,400 45%
3.1 Licensed software 198 $300 $59,400
3.2 Software development $7,00,000
4. Testing (10% of total hardware and software costs) $92,940 $92,940 5%
5. Training and Support $2,16,800 13%
5.1 Trainee cost 144 $700 $1,00,800
5.2 Travel cost 20 $800 $16,000
5.3 Project team members 1000 $100 $1,00,000
6. Reserves (10% of total estimate) $1,54,563 $1,54,563 9%
Total project cost estimate $17,00,197
Figure 3: Representing the cost model of the Project
(Source: Created by author using Ms Excel)
The last column of the cost model represents the baseline of the project. The contingency
reserve is estimated to be 10%
10. Schedule estimate: work breakdown structure
The schedule of the project is represented in the following table (Larson & Gray, 2013)-
WBS Task Name Duration Start Finish
0 Warcraft Ltd App Project 112 days Fri 01-06-18 Mon 05-11-18

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1 Project starts 0 days Fri 01-06-18 Fri 01-06-18
2 Requirement Analysis 14 days Fri 01-06-18 Wed 20-06-18
2.1 Understanding the requirements 4 days Fri 01-06-18 Wed 06-06-18
2.2 Identification of the application features 4 days Thu 07-06-18 Tue 12-06-18
2.3 Feasibility study 5 days Wed 13-06-18 Tue 19-06-18
2.4 Documenting the findings 1 day Wed 20-06-18 Wed 20-06-18
3 Design/Operation 14 days Thu 21-06-18 Tue 10-07-18
3.1 Modification of website and designing the application 5 days Thu 21-06-18 Wed 27-06-18
3.2 Project Team allocation 2 days Thu 28-06-18 Fri 29-06-18
3.3 Identifying the required resources 4 days Mon 02-07-18 Thu 05-07-18
3.4 Scheduling the works 3 days Fri 06-07-18 Tue 10-07-18
4 Implementation 21 days Wed 11-07-18 Wed 08-08-18
4.1 Framework 11 days Wed 11-07-18 Wed 25-07-18
4.1.1 Designing 4 days Wed 11-07-18 Mon 16-07-18
4.1.2 Coding 7 days Tue 17-07-18 Wed 25-07-18
4.2 Database 10 days Thu 26-07-18 Wed 08-08-18
4.2.1 Designing 3 days Thu 26-07-18 Mon 30-07-18
4.2.2 Coding 5 days Tue 31-07-18 Mon 06-08-18
4.2.3 Linking with application 2 days Tue 07-08-18 Wed 08-08-18
5 Testing 21 days Thu 09-08-18 Thu 06-09-18
5.1 Unit testing 5 days Thu 09-08-18 Wed 15-08-18
5.2 Alpha Testing 3 days Thu 16-08-18 Mon 20-08-18
5.3 System testing 3 days Tue 21-08-18 Thu 23-08-18
5.4 Beta testing 3 days Fri 24-08-18 Tue 28-08-18
5.5 Usability testing 3 days Wed 29-08-18 Fri 31-08-18
5.6 User acceptance testing 2 days Mon 03-09-18 Tue 04-09-18
5.7 Debugging(if required) 2 days Wed 05-09-18 Thu 06-09-18
6 Deployment 21 days Fri 07-09-18 Fri 05-10-18
6.1 application demonstration 7 days Fri 07-09-18 Mon 17-09-18
6.2 Training 10 days Tue 18-09-18 Mon 01-10-18
6.3 Debugging 4 days Tue 02-10-18 Fri 05-10-18
7 Project Handover/Maintenance 21 days Mon 08-10-18 Mon 05-11-18
7.1 D 5 days Mon 08-10-18 Fri 12-10-18
7.2 Payment completion 3 days Mon 15-10-18 Wed 17-10-18
7.3 Resource release 3 days Thu 18-10-18 Mon 22-10-18
7.4 Client feedback and maintenance 10 days Tue 23-10-18 Mon 05-11-18
8 Project ends 0 days Mon 05-11-18 Mon 05-11-18
Table 1: Representing the Schedule of the Project
(Source: Created by Author using MS project)
The WBS of the project is represented below-

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Warcraft Ltd App Project
Project starts Requrement Analysis
Understanding the
requirements
Identification of the
application features
Feasibility study
Documenting the findings
Design/Operation
Modification of website
and designing the
application
Project Team allocation
Identifying the required
resources
Scheduling the works
Implementation
Framework
Designing
Coding
Database
Designing
Coding
Linking with application
Testing
Unit testing
Alpha Testing
System testing
Beta testing
Usability testing
User acceptance testing
Debugging(if required)
Deployment
application demostration
Training
Debudding
Project
Handover/Maintainance
D
Payment completion
Resource release
Client feedback and
maintainance
Projetc ends
Figure 4: Representing the WBS of the project
(Source: Created by author using Ms Schedule Pro)
11. List of potential risks
The potential risks associated with the project are as follows –
1. The stakeholders’ conflict is a major risk associated with this project that might result
in project delay.
2. End users acceptance of this application is another significant risk associated with the
project.
3. Failure of the project being completed in schedule time is another risk associated with
the project.
12. Conclusion
The report gives an overview of the business case analysis of Warcraft Ltd App Project.
The detailed scope and problems associated with the project is discussed. The report calculated
the cost estimate and the schedule of the project. The project is found to be feasible with an
estimated ROI of 46% and payback between year 1 and year 2.

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References
Bratton, J., & Gold, J. (2012). Human resource management: theory and practice. Palgrave
Macmillan.
Heitkötter, H., Hanschke, S., & Majchrzak, T. A. (2012, April). Evaluating cross-platform
development approaches for mobile applications. In International Conference on Web
Information Systems and Technologies (pp. 120-138). Springer, Berlin, Heidelberg.
Joorabchi, M. E., Mesbah, A., & Kruchten, P. (2013, October). Real challenges in mobile app
development. In Empirical Software Engineering and Measurement, 2013 ACM/IEEE
International Symposium on (pp. 15-24). IEEE.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E. W., & Gray, C. (2013). Project management: The managerial process with MS
project. McGraw-Hill.
Model, W. (2015). Waterfall model. Luettavissa: http://www. waterfall-model. com/. Luettu, 3.
Tracy, K. W. (2012). Mobile application development experiences on Apple’s iOS and Android
OS. Ieee Potentials, 31(4), 30-34.

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Yidong, T., & Xinxin, L. (2013). How ethical leadership influence employees’ innovative work
behavior: A perspective of intrinsic motivation. Journal of Business Ethics, 116(2), 441-
455.