Implementing Lean Project Management for Government Work

This report details the implementation of Lean Project Management (LPM) principles within a project management consultancy aiming to secure government work. It begins by outlining the reasons for adopting LPM, emphasizing its benefits for both internal and external stakeholders, including improv...Read More

Introduction of the topic
The principal aim of the memo is to highlight the depiction procedure of different types of
lean principles in a major consultancy. This memo will be very much essential for each of the
stakeholders of this commercial organization to understand numerous aspects of the 5 lean
principles (Wang et al., 2015). It can also be said that each worker of this organization must be
understanding the effectiveness and the usability of the lean principles. This memo can also be very
much important for the internal staffs of this organization to recognize the CSF which are needed to
be considered during the implementation of the lean principles. The different types of training
schedules which are needed for each of the staffs of this major project management consultancy can
also be determined from the paper (Roy et al., 2018). The memo will be concluding with a detailed
description of the technique which is used to understand the effectiveness of the adoption of the
lean principles in this consultancy.
Background of the scenario
This commercial organization was working mainly on the private projects which have very
less criteria in terms of the availability of the resources, management of the complaints coming
from the clients of the government projects (Orzen & Bell, 2016). The enactment of the different
types of LPM principles can have a huge positive impact on this commercial organization. All the
human issues as well as the technological issues of the government project can be successfully
addressed using the LPM principles (Yang et al., 2015). It can be said that the implementation of 5
lean principles can significantly benefit both the internal, along with the external stakeholders of
this consultancy.

Thesis of the memo
The chief aim of this memo is to inform each of the stakeholders of this oragnization
regarding the efficacy of the lean principles which can help the workers of this organization to get
used to the difficulties of the governments project such as resource and time management (Vashi et
al., 2018). All the workforces of this project management oraganization can have an idea about the
enactment of the lean principles from this memo.
Framework of the memo
The memo will be having numerous sections or fragments, each of the section will be very
much important for each of the stakeholders of this consultancy to understand the initial reason
behind the implementation of the lean principles in this project management consultancy. Thsi
memo will be very much important to understand the benefits of each of the stakeholders after the
enactment procedure of the 5 lean principles in this commercial organization. The impact of the 5
lean principles, which can have a great impact on the government projects can also be identified
from the memo (Nikakhtar et al., 2015). CSF which are needed to be considered by the
management team of this commercial organization during the implementation of the CSF will also
be determined from the memo. The memo will also help the readers of this document to understand
the professional way of implementing the lean principles considering the CSF (Young, Hosseini &
Lædre, 2016). The memo will also help to understand different categories of training schedules
which are required for each of the employees working on this commercial organization. The
adoption of the lean principles will be measured using a profession technique. Thus, the structure of
the memo is very much transparent in nature and can be understood by both technical as well as
non-technical stakeholders of this commercial organization.
Preliminary explanations for employing lean principles in this consultancy
The needs and requirement of the consumers of the government projects are very much
dynamic in nature which is one of the most significant reasons behind the implementation of the
lean principles in the business environment of this consultancy(Olesen et al., 2015). The business
laws of the country are always changing with time, and the government projects must be strictly
following the business laws which can be the other reason behind the enactment of the lean
principles. The workers of this organization must be understanding the value created in the
government projects, the enactment of the lean principles can be very much beneficial to study the
complicated projects in a detailed manner. The amount of time which are wasted in this commercial

organization can be significantly reduced if the lean principles are successfully implement in the
business environment of this project management consultancy (Nickerson & Hall, 2018). The
expectation of the clients of the government projects can be understood and services can be
delivered accordingly using the lean principles. The implementation of the lean principles in this
organization can provide this consultancy a competitive edge over the other similar project
management consultancies in the same region. The quality of solutions which are desired from the
government projects can be understood by the internal stakeholders of this organization using the
lean principles (Zhou, 2016). The planning and the budget issues of the government project can slso
be identified in a structured manner uing the lean principles (Azadeh et al., 2017). The desired
communication between both the internal as well as the external stakeholders of this commercial
organization can also be determined using the lean principles. Scope managemennt is the other
contribution of the lean principles.
Extent of factors
The enactment of the lean principles can be very much beneficial for this project
management consultancy is now planning to work on the government projects. The quality control
team of this major project management consultancy can also be improved using the facilities
provided by the lean principles. The bugs and errors of the production rooms of this consultancy
can also be improved using the lean principles (Lamm et al., 2015). Mapping the value stream can
be the other contribution of the lean principle in this commercial organization.The generation of
waste solutions can also be minimised using lean principles. Most of the bottleneck issues of the
production rooms can be purposefully solved using the Lean principles. There are major conflicts
among the workforces of this organization which can be resolved or addressed using the lean
principles. The statistical thinking procedure of this organization can also be managed in an
organized manner using the lean approach.
Impact on the government projects after the implementation of the lean principles
Most of the government ventures have lots of complexities which has to be addressed in a
professional manner by the employees of this project management consultancy. The enact of the
lean principles can be very much significant to work on the government projects. Issues such as the
financial resource management can be huge concern for this project management consultancy
whuch can be adderssed in an organized manner using the lean principles (Jasti & Kodali, 2016).
Customer interaction is one of the other difficulties of the government project which can be solved

using the lean principles (Mrugalska & Wyrwicka, 2017). It can be said that this consultancy will
need to make huge initial investment regarding the tendering activity of the government projects,
lean principles can play a significant role in most of the financial decision making for this
organization. The quality of the solutions provided by this project management consultancy can
also be enhanced using the lean principles.
Adequacy of the description
Thus, it can be determined that the implementation of the lean principles among both the
external stakeholders such as the internet service providers as well as the internal stakeholders of
this commercial organization such as the employees and the different types of manager can help
them to work in the government projects (Sartal, Martinez-Senra & Cruz-Machado, 2018). The
successful implementation of the lean principles can also be one of the reasons behind the business
growth of this project management consultancy in the coming years.
Extent of factors
Critical Success Factors (CSF) needed during the implementation of the lean principles
 Communication: Communication between the stakeholders is very much important
regarding the enactment of the different types of stakeholders.
 Training and skill building: Skill of the employees should be improved in the first place so
that the enactment process of the LPM principles is improved.
 Management support and leadership: Support from each level of the organization is very
much desired regarding the incorporation of the lean principles Gambatese, Pestana & Lee,
2016. Leadership skills are very much desired regarding the enactment of the lean
principles.
 Financial capability: The financial capability is a huge factor regarding the incorporation
of the LPM principles in this project management consultancy.
 Top management: Support from the management team is very much important regarding
the incorporation of the LPM principles in this project management consultancy.
 Organization culture: It is is also a very significant factor regarding the incorporation of
the LPM principles.
Adequacy of the explanation
The efficacious enactment of the different types of Lean Project Management principles is
very much depended on numerous categories of Critical Success Factors such as the management

and capability, top management, organizational culture, communications, skills and training, and
financial capability. The role of the top level management is very much important during the
enactment of the lean principles. The capability of the stakeholders has to be considered in the first
place during the enactment of the lean principles in this project management consultancy.
Maintaining a professional organizational culture is very much important regarding the
implementation of the lean principles. It can also be said that the employees of this project
management consultancy should be having good communication skills, which is very much desired
in most of the government projects. Training of the employees of this consultancy is very much
desired so that they can deal with the adverse situations of the government projects (Jasti & Kodali,
2015). The financial capability of the employees of this project management consultancy can be
important to understand and deal with the complexities of the government projects.
Phases for the enactment of the Lean principles considering the discussed CSF
Most of the Critical Success Factors, which are discussed in the above table has to be
considered during the enactment of the lean principles (Hutton et al., 2018). The different types of
steps which are required for the implementation of the lean principles in this commercial
organization.
o Support from each level of this consultancy is very much desired regarding the enactment of
the lean principles.
o The existing business processes and the working procedure of this consultancy should not
be affected during the enactment of the lean principles. The risk and the issues of the lean
principles should be anslyzed in the first place before the implementation process. It can be
said that the formal mechanisms are very much imperious for the unification of the LPM
principles in this project management of consultancy.
o The leans goals have to be aligned with the implementation procedure of the LPM
principles.
o Communication between each of the stakeholders are very much important regarding the
implementation of the lean principles in this commercial organization.
o The strategic team of this commercial organization must be estimating all the risk factors of
the lean principles.
Attainment of mindset

The existing work practices of this commercial organization should be efficiently censored
before the incorporation of the lean principles. All the different types of resistances of this
organization should be resolved in the first place so that the efficiency of the lean principles is
maintained (Hoffman, 2017). The factors which can contribute for changing the mindset are the
professional business plan, change management, organizational culture, education and training,
performance management and top management support. Link quality management can also be
improved if the mindset of the stakeholders are shifted. Change in mindset is very much desired
regarding the incorporation of the lean principles (Hicks et al., 2015). The successful amalgamation
of the lean principles is hugely depended on the opinion of each of the employee who will be
working on the implementation of the lean principles. It can be said that effective training sessions
can be very much important for the stakeholders of this commercial organization to understand the
effectiveness of the lean principles.
Training provisions for individual staff of this consultancy
 Soft skill development: All the internal stakeholders of this project management
consultancy can have an idea about the LPM principles using this category of training.
 Service training: The difficulties and the complexities of the government project can be
understood by each of the stakeholder using the service training.
 Orientation: All the new employees of this major project management consultancy can be
have an idea of lean principles using orientation training.
 Skill development: The technical skill of the internal, as well as the external stakeholders of
this project management consultancy, can be improved using the skill development training.
 On board training: This category of onboard training can help the employees of this
organization to understand different aspects of LPM principles.
Realism of the method
The efficacious acceptance of the lean principles in this commercial organization needs to
be measured using a proficient manner with tools such as 5S, so that the effectiveness of the lean
principles can be reflected in the audit report of this consultancy. It can be said that the sort, set in
order, shine, standardize and sustain is defined as the type of tool which are used to monitor the
effectiveness of the change in a commercial organization. The impact of the lean principles in this
project management consultancy can also be identified in the first place by the board of directors of
this organization using 5S. This tool can be very much important for this consultancy as it can help

to reduce the several overhead costs associated with this organization (Gambatese, Pestana & Lee,
2016). The productivity and competence of the stakeholders of this organization can also be
improved using 5S. Satisfaction of the employees working in this consultancy can also be tracked
and monitored using 5S.
Adequate yoke to the adoption of the lean principles
The changes required in the business environment of this business which are necessary for
the enactment of the lean principles can be identified using the 5S. The frequency of the events
which will be occurring in this project management consultancy when they will be working on the
government projects can be tracked using the 5S. The performance metric of most of the
stakeholders of this consultancy can be monitored using 5S. The Key Performance Indicators (KPI)
of this consultancy can also be determined in an organized manner using 5S. It can also be said that
the loopholes of the enactment procedure of the lean principles can also be identified in an
organized manner using 5S (Azadeh et al., 2017). It can also be said that the leans tools such as the
Total Productive Maintenance (TPM) can also have a huge influence to understand the
effectiveness of the implementation of the lean principles in this business organization.
Conclusion
The memo will be very much important for both the two categories of stakeholders of this
commercial organization to understand the effectiveness of the lean principles, which will help
them to work on the government projects. The training requirements for individual staffs can aks be
identified from this memo. The tool required to identify the efficiency of the implementation of the
lean principles can also be determined from the paper. The memo help in identifying different
aspects of the enactment of the lean principles in a project management consultancy.
Yours sincerely,
Please insert your name

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