Lean Project Management Principles for Government Work

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Lean project management
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MEMO
Introduction
The lean project management can be referred to as the management of the project of an
organization. Lean management is a very important and necessary approach as it helps the
organization to make some approaches which can help to achieve the criteria of growth and
development. The organizational structure mostly depends on the workforce as they are the
essentials to elaborate and maintain the business but to achieve a stable number of good
employees this is most necessary for the organizations to have some specific approaches. Lean
management provides the same concepts to the organization. The consultancy BDO had adapted
the approach of lean management to get the growth and development as the organization had
introduced some projects for the future growth and the management had provided significant
growth to the approaches. The memo focuses in the importance and relevancy of lean project
management and will also describe the significant ways to attain the approach. The memo
includes information about the importance and significance of lean project management. The
memo also describes some different aspects of lean project management.
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TO All staff
CC Board of Directors
DATE 2 May 2019
SUBJECT The Introduction of Lean Project Management
(LPM) principles to secure government work

The reason for implementing lean project management
According to the author (Franz, 2018), the major reason of implementing the lean project
management is that it critically evaluates the overall structure of project and organization and
this evaluation helps to make the project more effective and impactful. The other reason for
using this concept is the critical observation helps to determine the future risk and risk
assumption will help to make a suitable and necessary risk management plan. The risk is some
approaches which can make a negative impact on the organizational structure and needs to be
removed this management plan will help to remove them. The removal of risk helps to improve
the efficiency of the overall working of the organization. Another benefit of this approach is that
it helps to determine the resources and the requirements of the organization. Resources are the
most necessary element of the organizational structure as they are most necessary to implement
the planning in reality. Another benefit of LPM is that it provides a stable structure of working
which slightly helps the employees to understand and determine their working capabilities. This
determination makes them more concern about the work (Sousa, et. al., 2018). Thus, it can be
stated that the lean project management helps to get organizational growth and development.
Benefits to stakeholders
The stakeholders can be referred to as the most necessary part of an organization as these are the
people or department which are directly or indirectly connects with the growth and development
of the organization. The example of stakeholders is like creditors, investors, employees,
government and so on. The lean project management provides some significant advantages to the
different types of stakeholders depending on their working culture (Mobley, et. al., 2018).
 Government: This can be taken as the most important type of stakeholders as the
government makes some policies which are necessary to be followed by the organization
as the policies are for the growth and development of the organization. But if an
organization adapt the lean project management so it will become easy for the
government as in that case the organizations will not require the policies to be applied.
Thus, this management helps to improve the administration of the government.
 Investors: These are the essential elements for the organization to achieve a strong
financial stage. As these are the people or department who invest their money and interest
for the organizational growth and development (Thorhallsdottir, 2016). To make the
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investors attracted towards the organization this is most necessary to make some projects
or approaches which makes then interested in the productivity of organization. The lean
management program helps to make this kind of approaches and also determines some
different ways to attract investors.
 Employees: These are also a very necessary type of stakeholders as these are the people
who make the imagination into reality. The employees can be referred to as the most
necessary part of the organizational structure but on the other hand, this is also necessary
to have some approaches to make them engaged and attached with the working culture.
The lean project management does the same as it provides some strategies which help to
make the employees realize about the different aspects of organizational structure (Saier,
2017).
 Clients or customer: Customer can be taken as the base of the organizational structure.
As these are the people who attain the values and productivity of the organization. The
biggest success mantra for any organization can be determine and regulate the
productivity as per the need and requirements of the customer. The lean project
management helps to understand the needs and requirements of the customer and this can
be understood that if the customers will become satisfied from the productivity then
automatically organization will lead towards the growth and sustainability. Thus, the
strategies and advantages provided by lean management can helps to attract the
customers.
 Owners: The owners are the people or department who build and manage the entire
structure of the organization. This is most necessary for the owners to determine whether
the approaches and strategies which are adapted and delivered to the organization must
be accurate and justify as per the requirements of both the organization and customers
(Ali, et. al., 2018). The lean project management provides some different approaches to
the owners by which they can determine and define the strategies to enhance and
elaborate their business.
Critical success factors of lean project management
This is already discussed that the lean management project is most necessary to achieve the
growth and development but the major concern is about the right way to implement and
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undertake the project. As this is not that easy to imagine a creative idea it's something beyond
that it requires some significant steps to be followed to make the planning successful in reality.
This current world is full of competition and to be on the top everyone needs to have some
different qualities. These success factors are something like that as this help to become different
from others.
 The purpose of the project: the first and most major thing is about the determination of
the actual need and requirement of the project. As planning only easy and effective if it
will be in the right direction. If the organization wants to achieve the growth and success
so this is most necessary to determine the current stage of organization and then build a
plan which will be successful for the organizational growth (Gaudenzi & Christopher,
2015).
 Suitable training to employees: The employees are the people who will make the
approaches on the planning and they need to be more accurate as the accuracy is the only
key to get the success but the accuracy requires proper training.so this is most necessary
for the organization to provide suitably and required training to employees so that they
can understand the strategy more specifically.
 Proper plan to be followed: The thing which is most necessary to achieve the lean
project management is to determine and evaluate a proper and appropriate plan. But
before engaging feet in making the plan first need is to understand the current stage of
organization as these determination helps to achieve the require information for
implementing the plan. The proper planning helps to reduce the complication and
complexity but another thing which can be attain by applying the LPM is that it helps to
manage the staff in the significant way. As it helps to determine and define the needs of
organization these determination helps the employees to understand about organizational
values which makes a proper balance between organization and employee which directly
improves the working capabilities of organization and provides growth and development
(Emblemsvåg, 2014).
 Provision of resources: The resources are the most necessary thing for the employees to
make the approaches completed. As the resources can be referred to as the key element to
make the real task implemented. This is most necessary for the organization to provide
suitable and desired resources so that the employees can explore more advantages.
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Another thing which is necessary for the growth is to make the employees encourage
towards their work appropriately. This is necessary for the employees to have some
benefits which makes them engaged with the work. There should be some appreciations
are available to make the employees enthusiastic towards their work.
 Implementation of lean tool and procedures: To achieve and obtain the success this is
most necessary to obtain and implement the tools and approaches of LPM (Miles, 2017).
These tools help to get more ways and opportunities to use and implement the abilities in
significant way. The approaches help to determine right way to execute the plan in
appropriate way. The tools and methods of lean management program are waste
reduction, group conception, incessant development, Significance representation, daily
administration, problematic resolution, conception and team concept.
Steps to ensure CSF are in place and how to achieve the LPM mind-set within the
consultancy staff
This is discussed that the CSF is the most necessary concept be determined to achieve the
success in LPM. But the further more necessary thing is to observe whether the planning is going
on the right path or not. These determinations are most necessary as the CSF can only be helpful
if there will be and concept to be achieved in significant way (Chiu & Wang, 2015). To
determine whether the CSF is implementing on right path or not the further steps can help:
 Determination of ways to observe CSF: The observation can be impact fully determine
with the help of procedure and performance of the working culture of organization as the
plan has implemented for the organizational growth only. The different areas of
organization can help to determine whether the approach is going on right path or not.
o The growth probability of organization with the help of current client base.
o Performance improvement in the workplace.
 Leader in every CSF: The CSF are most necessary to be implements accurately to
achieve the objectives of LPM. But the major concern of the concept is about the
determination of concepts which can help to achieve the goal. This is most necessary to
implement each factor in proper and appropriate way. To achieve the concept in more
concentrate way this is necessary to have a leader appointed over the working of each
factor (Theodoulidis, et. al., 2017). The main work of the leader would be to analyse
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whether the steps are being followed accordingly or not. Another thing which is required
is about the determination of the abilities which are require to be in a leader to manage
and maintain the task and concept.
 Following CSF: The way of implementing and evaluating the concept of LPM ha bees
discussed but the attain the structure of growth and development for a long term the most
necessary thing is about the determination of strategies which can help to track and
update the plan. As this is a very common thing that the time changes rapidly and these
changes requires to achieve some updates in the followed plans. The same concepts need
to be followed with the implementation of CSF. As it can be stated that these
implementation helps to achieve more effective results (Moriarty, 2014).
To achieve the implementation of CSF and to make the utilization of LPM in order to get success
the foremost necessary thing is to make the employees understand about the significance and
need of the pan. As if the employees will relate with the plan then only, they can be able to make
their efforts to make the plan more successful. Another thing which needs to be concerned is that
the good and effective employees always look forward the growth criteria so this is their right to
know about the changes and requirements of the organization so that they can perform their best
with the determination of organizational as well as personal growth (Ray, et. al., 2017).
Training requirements for individual staff
Importance of training: The proper training is most necessary for the employees to determine the
actual plan in briefer. The main concept of training is to make the employees engaged and
educated about the strategies and approaches which needs to be followed. This is a common
thing that every person is not the same and have some different abilities and capabilities. But
there is a talk about the team work due to some approach like LPM so this is most necessary to
match the abilities of employees so that they can give their best. The training helps to achieve the
particular goal in some significant ways.
 Tools used for training: The tools of training can be stated as the key element which
helps to achieve the significant ways to achieve the determined benefits (Eskerod, et. al.,
2015). These tools help to enhance the capabilities of employees. The example of tools is
like Value, Importance stream representation, Source and consequence, Capacity
matching, Error proofing
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 Type of staff and their specific training: The different type or department of staff had
obtained in the training and the training criteria for each department differs as per the
requirement. The training require for different departments is like
o Manufacturing department: The manufacturing department of the organization
refers to the department which manufactures the productivity and services of the
organization (Rose, et. al., 2017). This is necessary for the organization to provide
the specific training to employees related to manufacturing.
o Finance department: The finance department is the most important part of the
organization as it takes care of the financial structure of the organization. As the
financial structure is most necessary to provide some trainings to employees to
achieve the criteria of management.
o Operations department: The operation department refers to the department
which does the overall working of organization it requires to have some training
which make the working easy.
 Present skills and skill gapes: The present skills can be defined as the capabilities and
talent employees have (Franz, 2018). Skills gapes determine those abilities which needs
to be implemented. Present skills: Accuracy, Hardworking, Creative & innovative. Skill
gaps: Lack of enthusiasm, less lenient.
 Skills development of employees: The appropriate training is the most necessary
concept for the employees but it is also necessary to adapt some significant skills which
helps to determine and evaluate the training in right way. There are two ways to develop
the skills of employees.
o On job training: The on-job training refers to the training which provided to the
employees by the working culture of organization. As it helps to determine and
understand the organizational culture in more brief. And it also helps to enhance
the productivity (Sousa, et. al., 2018).
o Off job training: The off-job training refers to the training beyond the working
culture like workshops and so on. These type of training helps to enhance the
basic knowledge and abilities of employees.
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 Training schedule:
Activity Start date End date Duration
Identification of
abilities to be
established
1 March 2019 10 March 2019 10 days
Organising a training
plan
11 March 2019 20 March 2019 10 days
Off job training 21 March 2019 10 April 2019 20 days
On job training 11 April 2019 25 April 2019 14 days
Re-assessment of
employees
25 April 2019 28 April 2019 4 days
Method to assess when the consultancy has sufficiently adopted the LPM approach to be
able to tender for government work
The government plays a very important role in the structuring of organization as it provides the
significant and relevant policies to maintain the decorum of the organizational structure (Miles,
2017). This is most necessary for the organizations to adapt some significant approaches which
helps them to determine the tender for government work.
 There should be a plan or procedure which help to determine whether the employees have
understood and implemented a plan to excess the LPM in significant way. For these there
shall be the programs like research questions, survey and so on.
 Identification of requirements and gaps of the specific plan.
 Analysing the performance of organization after implementation of LPM.
 Compare and evaluate the business plans to development.
 Monitoring and deducting the issues with the help of dashboard. This helps to determine
the needs of further requirements to be achieved.
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These are some steps or procedures which can help to determine the tender of government on
organization. As the determination helps to make and improve the further planning.
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Conclusion
This is concluded from the memo that the lean project management is very important to build
and maintain the organizational structure. The memo also informed about the importance and
relevancy of LPM. The success factors of lean project management were also discussed in the
memo. The memo had provided the information about the different type of stakeholders and also
determined the importance of specific stakeholders. The memo also informed about the benefits
which can be obtain by different stakeholders from the use of LPM. The implementation of LPM
requires an appropriate and suitable training the memo had provided the brief information about
the training and also disclosed the right path to implement the training. The major concern with
the training is about the time management of time which needs to be consumed by the training.
The report had provided some specific ways to maintain the time schedule of training. Thus, the
memo had successfully provided the information about the importance is lean project
management also approached the significant ways to understand the concept in briefer.
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