Lean Project Management Implementation in PPMP20009

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ASS1 PPMP20009
Lean project management
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Table of Contents
MEMO.............................................................................................................................................3
The reason for implementing lean project management..................................................................3
Benefits to stakeholders...................................................................................................................4
Critical success factors of lean project management.......................................................................5
Steps for achieving the LPM mindset with staff.............................................................................7
Training requirements for individual staff.......................................................................................8
Methods of access to lean government projects............................................................................11
References......................................................................................................................................14
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MEMO
To: All Staffs
From: Director in-charge
Date:
Subject: The Introduction of Lean Project Management (LPM) principles to secure government
work
The project management is a concept or approach which helps to determine the supervision of
the organizational structure. This is a common thing that is organization needs to have some
approaches or plans which helps to set a standard profile in front of competitors as well as
customers. To attain the same the concept which mostly used by the organizations is about the
implementation of lean project management. The lean project management refers to the
administration and supervision of the different project or strategies of the association. The
organization KPMG had modified the procedure of LPM to make some significant and effective
changes in the organizational growth and development. The memo briefly describes about the
significance and importance of the concepts. It will also inform about the impact of LPM on
different department of the organization another information which will be discussed is about the
principals of LPM which helps to circulate the government approaches.
The reason for implementing lean project management
According to the author (Sunder, 2016) the key purpose of applying the LPM in the
organizational structure is it provides the boost and sustainability to the organizations structure.
As this is tough task for the senior department of organization to maintain and manage the
project management and other working departments on a same time as the whole concept
requires some approaches to be followed. In that particular case the way to achieve the success in
project implementation can be determine with the help of lean project management as this
approach help to administrate the concept. Another benefit which can be achieve by the use of
LPM is that the concept overviews the entire working environment in lenient and significant
way. These remark helps to regulate about the critical risk assumption which can become
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harmful for the administrativeconstruction if will not be measured and resolved by the time. But
the lean project management helps to achieve conquest over the future and current risk. The
other benefit which derives by the concept is about the determination of the working culture of
organization. As it benefits to understand the working capabilities of the different employees of
organization. This determination helps to understand the require approaches to maintain and
achieve specific balance between the workplace (Matthias & Brown, 2016). The other benefit of
lean project management is about the determination of the resources which are necessary to be
implemented to do the working on a proper manner. Thus, it has been defined that the LPM is a
worth concept to be implemented to achieve the administrativeevolution and expansion.
Benefits to stakeholders
The stakeholders are the most essential people or department of the organization as they are
those who build the workplace of an organization. There are some different types of stakeholders
depending on the working capabilities and requirements. The basic information and relevance
about the stakeholders are necessary to implement the imaginations to real in some significant
ways. The lean management not only provides the benefits to the production of organization but
it also provides some specific benefits to stakeholders of the organization (Emblemsvag, 2014).
Government: The government plays a very important role in the structuring and framing the
policies of an organization as the administration take some approaches to make the policies for
organizations and the reason behind making these policies is to maintain the working culture of
organization. The LPM provides some appropriate ways to the organization to achieve good way
to improve the working culture. This improved culture directly benefits the management as they
will not have to make the policies and they can easily focus on some other reliable and important
task.
Investors: The investors are the vital key component to maintain and manage the financial
culture of the organization as the investors are the individuals or section which provides the
needed financial resources to the organizational culture as they devote their currency and time
with the organizational culture to achieve the benefits (Arthur, et. al., 2018). But the think of
major concern is about necessary approaches which helps to achieve the interest of investors
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towards the productivity of organization. The strategies of LPM provides some opportunities to
make the investors attract towards the productivity of organization.
Employees: the employees can be refer the immoral of the working culture of organization as the
employees are the most necessary elements to transform the ideas into reality as the employees
provides the boost to the organizational culture by their working capabilities (Gamme
&Aschehoug, 2014). The LPM helps them as well as it observes and determines the appropriate
working culture and this observation helps the employees to determine the significant work role
of them in the organization which helps them to determine and evaluate the future growth in the
organization.
Critical success factors of lean project management
This is previouslydeliberated that the LPM is a very interesting and useful concept to be
followed but the foremost thing to be define is almost the implementation and evaluation of the
plan in a significant way. As the implementation directly depends on the success of the plan.
This can be understood that each organization want to make a standard and achieve immense
growth so all the organizations implement some different type of approaches and lean
management is one of them. There are some factors which needs to be monitored while applying
the LPM as these factors helps to achieve the growth (Onofrei, et. al,. 2019).
 Determination about the project: This is the supremeobligatory thing as if the
organization wants to achieve success first they have to understand and determine about
the basics of the plan as this is furthermostcompulsory to define the accurate way to
implement the plan in appropriate way. The other benefit of the determination about the
plan will be that it will become easy to understand the different aspects of plan in
significant way.
 Appropriate exercise to personnel: Workforces are the individuals who will make the
efforts to achieve the output from the implementation of planning. So this is most
necessary to make them understand about the concept. As if they will have the
knowledge about the concept then only they can achieve the target. Another need of
training is that this is not necessary that each employee of the organization will have
same different abilities and skills. But this is most to have some equal abilities to
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implement the plan in significant way the training helps to reach the neutral (Matthias &
Brown, 2016).
 Allocation of resources: The resources are also most necessary element to implement
the approaches. As the workforces will do some working to achieve the objectives but to
do the working and to enhance the abilities the employees will also require some
resources which helps them to elaborate and use the skills in right way(Gamme
&Aschehoug, 2014). This is not that easy to implement plan without the help of resources
or assets and these assets can be tangible or intangible. The management of lean project
requires to have the resources in an appropriate manner so that the unbiased will
convertedcalm to reach.
Steps for ensuring CSF in organisation
CSF is one of the essential strategic approaches for the company. It does not only help to make
organisation and employees become more productive towards the goals and objectives of the
company but ensuring this in the organisation is not easy for the management to implement it
successfully. Critical success factors are few of those high-level goals of the organisation, which
would be very helpful for the company to achieve success in its effective management in its
projects. Critical success factor will be beneficial to the organisation to maintain the lean project
management in the organisation. The organisation wants to achieve Lean project management
(LPM) for getting some of the government projects and for that lean project management is the
most significantly important thing for the company. For implanting effective critical success
factor in the organisation, it is required that management can identify the factors or dangerous
areas where the company can apply essential success factor as well. It is understandable that
company is not very familiar with the concept of lean project management and they are not
aware of it entirely so it would be not easy for the company to ensure critical success factor in
the organisation as well. For achieving lean project management stage, it is required that
company ensure essential success factor in the organisation, that is one of most important prime
or first step for achieving lean project management in the company. Ensuring critical success
factor in the organisation is a complete process which takes effort and effective management as
well (Rodríguez, et. al., 2016) The following are the five steps for the company, which would be
very helpful for the company to ensure the critical success factor successfully:
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Engagement – The essential first step for ensuring critical success factor is setting the high-end
goals for the teams, but engagement from the team could be considered as the first step for the
significant success factor in the organisation. If employees are not able to become engage with
the projects, it would be hard for the company to make them more productive towards the goals
of the company.
Communication – Communication is always the most important thing when it comes to
achieving success in the projects of the company. The company wants to achieve government
projects for the future and for that it is required that company management can promote open
communication with the employees so that they can make the targets efficiently and effectively
(Aitken, 2014).
Innovation – Innovation is the key to adopting some new concept for any organisation which is
not familiar with the concepts. If a company wants to ensure critical success factor and lean
project management in the organisation, it is required that company management become more
innovative or promotes innovation in the company. It will be helpful to enhance their
productivity as well.
Project management – After applying all these steps, the most important thing is to follow the
project management in the organisation. If management is not being able to manage the project
effectively, everything would be a waste. Effective project management is an essential step for
the company to complete the projects according to the company's needs.
Culture –organisational culture plays an important role when it comes to adopting some new
concepts in the organisation. Culture represents the values, beliefs, ethics and attitudes of the
people working for the company. These things either could be constructive in adopting new
concepts or not helpful at all which make company organisational pretty important and helpful to
understand that their organisation culture becomes helpful in choosing CSF in the company.
Steps for achieving the LPM mindset with staff
For producing LPM mindset with the team, it is required that company management would
follow these following steps:
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Motivation – Employees should be motivating enough that they are mentally preparing for the
changes which are proposed in the organisation and if they are not then its management's
responsibility to make them feel motivated for the goals.
Training programs – Company management has to organise some training programs for those
people who are not skilled enough and required learning some new skills so that they can achieve
their targets soon and learn some new advanced technology.
Monitoring – Employees require some monitoring during the projects ongoing and during the
skills which employees are learning it. Regular monitoring will be beneficial to reduce mistakes
and make the employees more productive.
Rewards – For encouraging the employees, the company management can offer some bonuses
and incentives to the employees who would be very helpful to achieve success in the goals.
Effective communication – It is imperative that employees and management can communicate
openly and effectively with each other; it plays a vital role to reduce the differences and mistakes
(Sohi, et. al., 2014).
Training requirements for individual staff
Training needs
Company's prime goal is to ensure CSF and LPM in the organisation. For providing these
company has to first focus on the training needs of the company. The following are the company
trends:
Learn advanced skills – Staff needs to learn some advance and new powers for the employees
to achieve LPM and CSF in the organisation. Management should arrange some advanced skill
training for them.
Innovation at work – Become innovative is the most critical requirement for the company right
now. For adopting new concepts, it is required that employees will understand the importance of
being creative in their projects.
Types of tools used for the training
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The company wants to ensure CSF and LPM in the organisation and Value Stream Mapping
(VSM) tool could become very helpful to the organisation to train its employees. It includes
system thinking, better/open communications, team management and more effective
collaboration as well, which are the essential requirements of the company to achieve LPM and
CSF in the organisation. It helps to increase their productivity and to map the whole process and
its progress. Advance mapping software and sophisticated metrics could play very important to
achieve the company's targets in the pre-set time. It makes it easy to identify the steps which are
related to the project and helps them easy to implement an organisation (Reyes, et. al., 2018).
Types of staff and their training needs
The following are the types of team and their training needs:
Lower management staff – It is one of the most critical departments which are helpful to
maintain and run the projects successfully. Staff from this department is responsible for
managing the whole process timely and in an organised way. This department needs to learn
some advanced skills which will be very help them to increase their performances.
Finance team – Finance department is one of the strongest pillars in the organisation, and it
plays quite a vital role for implanting any changes in the company, but finance team needs to
learn some new and advance accounting software for the company. It will be helpful to them for
reducing mistakes as well.
Human resources team – HR department is responsible for managing the existing workforce
and supply all sort of workforces demand in the organisation. This department has a small team,
and they are often struggling when it comes to providing training to the new joining employees.
Department has a lot of work pressure on them. The company have to offer them some training
on its excellent management in the organisation (illania, 2014).
Types of skills present and significant gaps
Currently using skills in the company
The lower scale management team needs to learn some advanced skills according to market
trends as they are now using some pretty old school techniques. Finance team needs to acquire
some new software related to accounts and finance for making fewer mistakes. Human resources
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department needs to learn some training management skills so they will not feel under pressure
during the whole new joining training process.
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Gaps in skills using
There are quite significant gaps in the skills which staffs are using right now and which is
proposed to adopt in the employees to take Lean project management and Critical success factor.
The HR department needs to appoint someone who can learn and become responsible for
providing training to the new people who joined the company and require training for their work.
The finance people need to learn some more advanced accounting software’s so they will not
make any further mistakes in future. Lower management department is responsible for applying
and implementing all the changes in the employees, and that makes their jobs quite complicated.
They need to learn some useful techniques for proper communication.
Training plan with scheduling training requirements
Proposed
training
Trainees Trainer Time Line No. Of the
employees to be
trained
New skills
according to the
market trends
Lower
management
departments
In house 12 Weeks 30 people in
batches of 15 –
15 people
Advance and
further
accounting
software training
Financial
department
Classroom Six weeks Eight people
including two
accounts
assistant
Effective trainer
for new
employees
Human resources
department
In house 15 weeks Five people
(whole team)
Methods of access to lean government projects
There are some methods which the company can use for accessing lean government projects.
The following are a few of them.
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Measure Metrics – Company, want to achieve some government projects, and for that, it is
required that the company can measure its progress not only of the training but also of the project
as well. Six sigma measuring metrics will be very helpful and useful to achieve success in that
(Westgard, et. al., 2018).
Time to respond – Projects often comes with some guidelines and time limit as well. It is
imperative to complete that project in time. It is essential for the reputation of the company in the
market and for getting more government projects which will be helpful in company’s growth and
success as well. It helps to reduce costs.
Analysing the number of mistakes made – During the project, employees made a lot of errors
and those are required to learn new things but improving in those mistakes are essential to make
progress as well which is necessary for the growth in the future. It is needed for the employees
and the organisation to achieve success to work according to the new concept LPM in the
company.
Conclusion
In this report, the organisation wants to achieve some government projects and forgetting those
government projects, and organisation has to manage some of their projects with LPM in the
organisation. Ensuring critical success factor will be helpful to the organisation to adopt LPM in
the company. The importance of lea project management and its benefits to the company and
employees itself has been discussed. For this, the training requirements and tools such as VSM
(Value stream mapping) have been addressed in this report. The importance of measuring
metrics and steps which would help access government projects has been explained in this
report.
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