Implementing Lean Principles for Government Tenders

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ASS1 PPMP20009: Lean project
management
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Table of Contents
MEMO.............................................................................................................................................3
The reason for implementing lean project management..............................................................3
Benefits to stakeholders...............................................................................................................4
Critical success factors of lean project management...................................................................5
Training requirements for individual staff For Lean Project Management.................................8
Method to assess when the Deloitte has sufficiently adopted the LPM approach to be able to
tender for government work......................................................................................................10
Conclusion:....................................................................................................................................10
References......................................................................................................................................12
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MEMO
To: All Staffs
From: Director in-charge
Date:
Subject: The Introduction of Lean Project Management (LPM) principles to secure government
work
The lean project management refers to the administration and management of the project of an
organization. Lean management is a very necessary and important concept for the growth and
development of an organization. As to develop the most necessary thing for an organization is to
have some approaches and plans which can help them to set a benchmark in front of their
competitors. The lean project can be taken as the most appropriate strategy to achieve the goal.
The consultancy Deloitte has applied the LPM to make and maintain some effective and
attractive project which helped the organization to gain immense growth and approach (Laux, et
al., 2015). The memo contains information about lean project management and provides some
information to understand the accurate way to implement the management plan. The memo
specifically describes the other aspects also which correlates and positively impacts by the
concept. “The memo will ensure the relevance and justification of the lean management program
it will also help to determine the appropriate way to use the LPM”.
The reason for implementing lean project management
According to the author Ali, et al. (2018), the major reason for implementing lean project
management is that this administration helps to make the project and strategies more efficient
and accurate. As the management program takes an overlook on the overall structure of the
program. The other reason which followed by the consultancy Deloitte was risk management. As
it has been discussed that the LPM is essentially observed the organizational structure and
working this concentration over the management of organization gives the information about the
risk which is occurring or can occur in the future time. The risk impacts the organisation in a
negative way, so this can be taken as the major advantage of lean project management. Another
benefit or advantage of the concept of organization is that it helps to determine the need and
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requirements of the resources for the organizational structure. It can be understood that this is
most necessary for the organization to have the valuable and desired resources to develop the
organizational structure more accurately. And the management programs help to determine and
evaluate the requirements of resources (Chiu & Wang, 2015). If a company will achieve the
resources as per the requirement and also achieve the information and resolution about the risk,
then it can be defined as a successful and developed organization and all these approaches can be
easily achieved by the use of lean project management. Thus, it can be stated that the lean project
management is the most necessary concept for organizational growth and development.
Benefits to stakeholders
The stakeholders can be stated as the most necessary and essential key elements of the
organizational structure. The stakeholders are the people or department which directly or
indirectly correlates with the organizational structure and behaviour. An organization cannot
exist if it will not attain a good and valuable completion of stakeholders. The examples which
include in stakeholders are like creditors, investors, government, employees, and so on. The lean
project management not only provides the benefits and efficiency to the management of
organizational productivity, on the other hand, but it also provides some specific benefits to the
stakeholders of the organization (Emblemsvåg, 2014).
 Government: The government plays a very significant role in the management of the
policies of an organization and so that with the consultancy Deloitte as it is a valuable
and developed consultancy and also had adopted some policies regulated by the
government. The lean project management provides stability to the structure and working
of the organization. This stability directly improves the performance and sustainability of
the workplace. If the workplace improves the performance than the work of government
will be refused as then, they will not have to make some policies to develop the growth
and organizational structure. Thus, the LPM positively impacts the efficiency and
effectiveness and efficiency of government working culture (Eskerod, et al., 2015).
 Investors: The investors are the key elements which help to maintain and achieve the
strong financial structure of the organization. If the organization wants to achieve the
goals and objectives them, the major concern is about the balance of financial structure.
The investors are the people which helps to make and maintain the structure as they
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invest in the productivity and services of the organization. But here the most necessary
thing is to make some strategies and projects which can help to achieve the interest of
investors. The LPM helps to make some strategies which help to achieve the goal.
 Employees: Employees can be referred to as the base of the organization as they are the
people who make their efforts to make their imagines come true. The organization cannot
exist without having creative and innovative employees. But the thing which is of major
concern is to determine and understand the needs of both the employees and employer to
make and maintain a balanced workplace and these balance can be easily achieved by the
use of lean project management. As the most necessary thing for the employees can be to
have the determination about their work role, and future goals and these administration
helps them to understand and define their uncertainties (Franz, 2018).
 Customers or clients: The customers are the reason for product and services. But the
major concern is to make some approaches will help to attract the people towards
productivity. The lean project management provides some effective strategies which help
to make some attractive productivities which help to attract the people towards their
business.
Critical success factors of lean project management
As discussed, the lean project management is a very necessary and significant approach to get
growth. But the growth and development can only be attained if there should be a proper
determination about the way to implement the approach in a significant way (Ray, et al., 2018).
The current world is full of competition, and everyone wants to achieve the growth and
development and many of the things and wants to adopt the strategies of lean project
management, but there is a big difference between planning and implementation. The planning
requires creativity the most, whereas the implementation includes different aspects to be
followed. The success factors of lean project management are:
 Determination about the project: To make the project successful, the major concern is
to determine the basics of the project. The basic refers to the requirements, needs,
positive and negative aspects of the proposal as it is not that easy to maintain the project
without adapting the overall research about the project. The lean project management is a
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crucial concept, but at the same time, it is beneficiary for the organizational growth
(Gaudenzi, & Christopher, 2015).
 Appropriate training to employees: This is understood that the employees are the
essential key to portrait the imagination in reality so they can be taken as the major part
of the project implementation. But the thing which needs to be determined is that the
employees can only serve their goof services if they have the appropriate idea about the
working and relevancy of the project. So if the organizations want to have some good
results with the efforts of employees, the first thing is to provide good and effective
training to employees.
 The proper strategy to be followed: As described the lean project management is a
crucial task to be followed and it requires a good and strict approach to be fulfilled as it
contains some basic and important things to be followed. If the organizations want to
achieve strong and impactful management, then a proper strategy is foremost required.
The strategic work will help the employees as well to understand the objectives of the
organization (Miles, 2017).
 Allocation of resources: The most necessary thing which requires by the employees to
make the imaginations real is the appropriate resources as the resources are the most
necessary thing to determine capabilities and evaluate the skills of employees. The other
advantage of resources is this are the approaches which help to determine the further
needs of the organizational structure (Mobley, et al., 2018). As stated, lean project
management is the most necessary and tricky concept and is the organizations want to
achieve the goal; then this is necessary to make the proper allocation of resources.
These are some factors which can help to achieve significant growth and development while
implementing lean project management.
Steps to ensure CSF are in place and how to achieve the LPM mindset within the consultancy
staff
 Understand the evaluation of CSF: The panning is easy to create and the CSF also not
that hard to be implemented, but the thing which is most necessary to determine is about
the correct and proper implementation of the plan (Rose, et al., 2018). To understand the
evaluation, the most necessary step is to determine the relevancy of approaches offered
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the plan. To determine the relevancy of the CSF factors or to define whether the CSF is in
right place organization can do these steps: A proper determination about the implication
of CSF for this implication organization can use these approaches.
o Level of organizational growth with the current client base.
o Enactment progress within the business.
 Create a leader for every CSF: This is necessary to determine the relevancy the
appropriate approaches of the CSF. The strategy which can help to achieve the
determination of critical success factor is to establish a leader on each CSF. The leaders
will critically analyse whether the approach is going in the right direction or require some
further improvements. The other benefits which can be achieved by appointing a leader
us that it will help to update and create some other aspects about the approach. If the
organization is able to appoint a good leader with good leadership skills, then they can
tend the structure towards the effective workplace (Moriarty, 2014).
 Tracking CSF: This is discussed and mentioned as well that the lean project
management is essential to get growth and development and also discussed some specific
ways to understand the appropriate approaches to implement and evaluate the specific
plan. But the strategies can only help to implement the plan, and the implementation can
give the growth as well, but if the organizations want to obtain the growth for a long time
of period, then the most necessary thing is to update and track the ideas timely as the
tracking of the CSF refers to the critical evaluation of the techniques and approaches
adopted by the plan. The other benefit of this observation is that it helps to determine the
current and actual stage of the plan. This determination critically helps to determine about
the further and required approaches to improve the CSF. The updated and improved CSF
can help to achieve stable and sustainable growth and development.
If the organization wants to achieve and implement the success via the help of LPM, then this is
most necessary to make the staff understand about the need and urgency of the use of LPM. The
verbal information about strategy will not be fair enough to achieve the goal (Saier, 2017). This
is most necessary for the employees to have some real time examples of success so that they can
determine the ability to use the LPM in a more significant way.
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Training requirements for individual staff For Lean Project Management
Lean project management has better profitability and better system in an organisation. Deloitte
uses this system for satisfying customers. Lean management has its fixed goals. It is the process
for continuous improvement. Lean management is a set of methods related to working, which
includes toolbox and lean learning. It is the philosophy for managing application (Sousa, et al.,
2018).
Types of tools – Tools and Techniques are helpful for the completion of the project. The tool
used in the lean project is the Deming cycle. Kaizen rule is followed in this. The PDCA must be
implemented in this. PDCA includes plan, Do, Check, and Act. It helps in resolving the issues
and challenges. Six Sigma lean tools are used. It helps to successfully implementation of the
project.
Types of staff – The lean project includes staff. There are few skills required in the employees.
Proper communication is required between employees of an organisation. Employees must have
a positive attitude toward work. The employees of the lean project must be good in taking a
decision. Good decision making helps employees of an organisation. Employees must have well
knowledge of the tools of project management and portfolio management.
Types of skills available in staff members – Employees of the organisation must grab the
opportunity. They must have good learning skills. For solving the issues and concerns of an
organisation, employees must have good decision making the skill. Employees contribute to
achieving the goals of an organisation.
Types of Skills absent in the staff members – Employees are not much aware of the
technology. Employees must have basic knowledge about the lean project. Employees must work
on developing skills of portfolio management. It also improves the skills of project management.
Skill development of employees – Management is responsible for developing skills in the staff
to perform efficiently and effectively. Management must focus on developing skills in the
employees. Management provides training to employees. It includes on the job Training and of
the job Training. On the job Training is guidance at the time of production. Off Job, training is a
method to provide training in the form of theoretical knowledge, workshops and classes.
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Use the workshop to teach and make rapid changes – The lean training is provided by the
experienced facilitators and talented employees. It is the philosophy which trains on a specific
problem (Theodoulidis, et al., 2017). It trains employees according to the relevant situation.
There are some results arises from training activity.
Organize around value streams – Management includes function and processes. It obtains
steps in the process to give responsibility for the entire value stream. It suggests the matrix
organization manager perform the functions in an organization. The understanding of process
and product is accountable for generating value for consumers.
Develop communication and feedback channels – It collects ideas from the employees of an
organization. Ideas help in moving positively on a lean journey.
Keep leadership focused on long-term learning – The lean movement can be prompt by the
crisis. The crisis passed can be tempting to go back business to usual. The leadership of the
company helps in stay focused for long term goal.
Prepare for resistance from middle management during implementation – The obstacle
arises in implementing the lean project in production is resistance to change by middle
management. The older ways of implementing the principles for lean management is followed by
Deloitte. The lack of implementation is due to resistance to change by middle management. It is
conducted by the non-profit centre for research management (Thorhallsdottir, 2016).
Training Schedule
Activity Start date End date Duration
Identification of skills
to be developed
2 March 2019 12 March 2019 10 days
Preparing a training
plan
13 March 2019 23 March 2019 10 days
Off the job training 24 March 2019 14 April 2019 20 days
On the job training 15 April 2019 29 April 2019 14 days
Re-assessment of 1 May 2019 4 May 2019 4 days
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employees
Method to assess when the Deloitte has sufficiently adopted the LPM approach to be
able to tender for government work
Deloitte uses the Lean project management methods which able to tender for government work.
The project management helps in analyses method, use managers and follow the best practice.
Review of approaches - A proper review of this process is effective to implement to assess this
method. Review of the employees to identify that they are effective to implement this project
management or not can help to assess this approach of LPM easily. The waterfall method is used
by businesses. It is the way to plan for business. The sequence of the task is made in a step by
step format. The employees need to follow step by step procedure (Ali, et al., 2018).
Gap analysis in the expected and real outcomes – It is an effective way to analyse the gap
between the expected and real outcomes by the implementation of the LPM approaches. The
CPM project methodology is created by management. The managers of CPM are dependent on
each other. The team’s critical path is based on sequential items. The installer of carpet must wait
for everyone to complete their task. The manager has a responsibility to pull workers from the
task which are not important (Chiu & Wang, 2015).
Comparison of results – It is an effective way by which the management of the organisation can
compare the results by the LPM approaches. Management can compare the results from the
previous tenders in which management has not applied the LPM approaches.
Conclusion:
This is concluded from the memo that lean project management provides stability and
sustainability to the growth and management of the organization. The memo also informed about
the importance and reason for using this approach. The memo also disclosed some critical
success factors of the LPM. The information about managing the CSF also discussed in the
memo. The required and appropriate training for the staff to achieve and implement the plan was
also discussed. The methods which can help the organization to achieve the proper and relevant
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approaches from the plan were also discussed. The memo had discussed the relevancy of LPM
and also discussed the necessary essentials needs to be followed. Thus, the memo provided
relevant information about lean project management.
Yours sincerely,
Daniel Andrews
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References
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identification and quantification of generic overruns existing in construction industry
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Chiu, T., & Wang, Y. (2015). Determinants of Social Disclosure Quality in Taiwan: An
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https://link-springer-com.ezproxy.cqu.edu.au/article/10.1007/s10551-014-2160-5
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PROJECT PLANNING. International Journal of Construction Project Management, 6(2),
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Franz, B. (2018). Engineering, Construction and Architectural Management,25(2), 295-296.
https://www-emeraldinsight-com.ezproxy.cqu.edu.au/doi/full/10.1108/ECAM-12-2017-
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Gaudenzi, B., & Christopher, M. (2015). Achieving supply chain ‘Leagility’ through a project
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Mobley, Kim, Evangelista, Alicea, Potter, Boodram, . . . Weintraub. (2018). 3:18 PM Abstract
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