Comprehensive Report: Construction of Multi-Purpose Lecture Hall

This report provides a critical analysis and advice on the construction of a multi-purpose lecture hall, considering costs and constraints. It emphasizes the need to expedite construction due to the existing building's use for civil engineering labs. The report covers strategies for minimizing disruption to students, ensuring timely material availability, and securing adequate funding. It also discusses contractor selection procedures, focusing on efficiency, quality, and cost-effectiveness, including the use of sophisticated construction techniques. Furthermore, the report includes a cost plan, order of cost estimates, and project duration, along with post-contract cost management strategies such as cost projection and actual versus forecast reconciliation. The report also addresses health and safety risks, highlighting their impact on project costs and the importance of proactive safety measures. Finally, it presents a bill of quantities with unit rates and total costs for various construction activities.

Name:
Course
Professor’s name
University name
City, State
Date of submission

Introduction
The main purpose of this report is to critically analyze and advice the client on the set way of
carrying out the construction of a multi-purpose lecture hall and the costs involved within the set
out constraints.( Ashworth,and Perera,2015).The fact that the existing building is used for civil
engineering labs mean that there is need to fasten the process of construction in order not to
inconvenience the leaners in a great way. Therefore, there has to be adequate measures in place
to ensure that this is done in a timely manner and also to ensure that the construction of the
building meets the required construction standards.
Task 1a
The construction of the multi-purpose hall is necessary as the number of students and staff has
increased significantly and thus they are not able to fit in the existing building. In formulating
how best to undertake this project, we have to look at the fact that the students who are housed in
this building will be affected and thus the strategy has to take into account the need for them to
carry out their learning process in an efficient manner. The first thing to be done is to ensure that
the students have an alternative place in which they can carry out their studies as they await the
completion of the new building. Although this will not be effective as they will lack the lab
facilities, it will still ensure that they continue with their theory parts and thus they will not have
wasted a lot of time.( Burtonshaw-Gunn,2017)
The strategy to be adopted is one that incorporates efficiency and time frame. The project has to
be done quickly and thus certain things have to be in a quick manner. The school should ensure
that the materials that are to be used for the construction are readily available once the building is
ready to be commenced. They need to make sure that the materials are delivered at the site well

before they are required so they they can be used continuously. This will ensure that there is no
single delay of the project due to the lack of necessary materials and thus the project will move
on faster. Also, the school should ensure that there is more than enough budgetary allocation for
the project up to the completion time. The lack of funds and delay in its delivery is one of the
major things that affect most of the construction and thus it is important for the school to take
this into account if they indeed want the building to be completed faster.( Clough, Sears, Sears,
Segner, and Rounds, 2015)
Furthermore, the client would need to obtain all the relevant approvals so that the construction
cannot be stopped at any one time. This will ensure that the project moves faster and thus they
will be able to complete it in a shorter time frame. To add to this, the school can engage a
contractor who will be willing to work 24 hours in order to save time that is required to complete
the project. The construction team will work day and night and thus cover most of the work that
would otherwise have been carried on to the next day. The cost involved here will be a bit higher
but it will be necessary if the school need the students to be back to their learning levels.
( Fewings, and Henjewele,2019)
Lastly, we can advise the client to engage a contractor who uses high quality techniques of
construction that does not compromise the quality of the work done. The contractor will be able
to deliver the product in a shorter time frame and also the building will be one that is highly
sustainable.
1b
The procedure for contractor selection will involve looking for one that is able to deliver the
product in a shorter time and still be able to maintain high quality of the building. Therefore, this

will require the critical analysis of the capacity of the contractor before he is engaged. The
appraisal of a contractor also involves the analysis of the cost that is being charged in order to
carry out the construction. The process require a selection of a contractor that is a bit cheaper but
also effective in providing a high quality of work.( Halpin, Lucko, and Senior, 2017)
In view of this project, the recommendations for the contractor will include the need for the
client to assess the strength of the available contractors in terms of delivering projects. The client
will analyze the kind of projects that have been previously done by the contractors in relation to
shorter time frame and thus be able to select the best. Also, the selection will include checking
on the cost of the contractors in order to select the one that is fairly reasonable and thus ensure
that the project does not spill out of the intended budget allocation.( Holm,2018)
Also, it is important that the client engages a contractor who uses more sophisticated techniques
of construction that will ensure the job is done in a timely manner. The use of technology is an
important aspect in the construction industry nowadays and thus the client should make sure that
they embrace this in the proposed work.( Larsen, Shen, Lindhard, and Brunoe,2015)
Lastly, the client has to ensure that he verifies on the credibility of the contractor as there are a
number of contractors who are not accountable in their line of work. These contractors would
receive down payments for the projects and then disappear or take several years before they can
complete a project. The contractor needs to be listed by the relevant regulatory board and possess
a working license. By doing this, the client will be able to minimize the chances of the project
not being completed and also will save on the loss that would have been occasioned by a fraud
contractor
Task 2a

Cost plan construction cost(x1000)
Foundations 3000
Vertical structure 1500
Floor and roof structures 1500
Roofing and water proofing 1000
Interior partitions, doors 1000
Floor wall and finishing systems 1500
Plumbing systems 2000
Heating, ventilation and air conditioning 1000
Electric lighting, power 1000
Fire protection system 1000
Total building construction 14500
Site preparation and demolition 1500
Utilities on site 2000
Site paving, structures and landscaping 1500
Total site construction 5000
Contractor overhead and profit 500

Adjustment for escalation 1500
Total construction budget 21000
Order of cost estimates
Type cost
Property costs 2500
Incidental costs 1500
Administrative costs 1000
Indirect costs 1000
Design costs 3000
Construction costs 3500
AA&E 2000
Total 14500
Project duration
The project completion is based on the adequate planning of the relevant resources to be used in
the construction. Based on the estimates given, the project will be expected to be complete in a
years’ time. This is on the assumption that there will be no any form of disruptions that will

occasion the project to be delayed. All the relevant items will have been sorted and thus the
building will be ready for occupation by this time.( Rumane,2017)
2b
The post contract cost management involves the monitoring and management of the costs after
the completion of the project. In the case of this project, we can adopt the cost projection
measure as a way of managing the post contract costs. The project should ensure that the
projection that is drafted for the costs are adhered to in order to prevent a high number of costs
overrun. Therefore, this requires the provision of reliable and accurate estimations of the whole
cost involved and the quantification of the actual costs of labor that is required. This will ensure
that the costs of the project are managed well and thus the efficiency of the project will be
enhanced.( Lock, 2016)
Also, the project may require an actual versus forecast reconciliation to be undertaken as a way
of managing the costs. The forecasts provided for the undertaking of the project will be
compared against the actual that were used and thus be able to exactly know on the variations
that occurred in the undertaking of the project. (Oakland,and Marosszeky,2017)
The cost control procedures for this project include the proper planning of the budget to be used
for the project. A good plan of the budget will ensure that all the critical aspects of the project are
covered and thus there is will be no overrun of the costs. The other procedure that can be used is
that of time management. It is important to ensure that the available time in the project is utilized
well in order to avoid unnecessary delays which normally translate to increased costs for the
project.

Also, the client has to ensure that there is adequate cost tracking in the project. The failure to
track the relevant costs that are involved in the project will mean that we will not be able to
know how each of the project parts has utilized the funds and thus the chances of having overrun
of the costs will be increased. Therefore, it is equally important that the client adopts this cost
control procedure in order to minimize extra costs.( Raj,and Wadsamudrakar,2018)
Furthermore, the client should be able to factor in the cost of inflation which might change as the
project is being undertaken. Inflation is something that is not predictable and thus it is something
that should be taken into consideration in the budget. The aim of tis is to cushion the client from
experiencing very high costs when the inflation occurs as this will have been already factored in
the budget. Thus the client will have an opportunity to control the costs of the project.
2c
The undertaking of this project involves facing a number of health and safety risks that may
impact heavily on the project. The impact of these risks is that it may lead to the suspension of
the project for some time until certain safety issues are addressed or even in the worse scenario
may cause the project to be closed. The health and safety risks have a bearing on the project
costs as they have to be well factored before the commencement of the project. The client will
have to allocate based on estimates a specific amount that will be used to ensure that the health
and safety of all the people involved in the project is taken care of.
(Sears,Sears,Clough,Rounds,and Segner,2015)
At times, there might be specific changes in the health and safety regulations that will require the
project to consider more items that will guarantee its safety. Therefore, the project’s cost may be
increase in order to cater for these requirements. Also, it is important to note that failure to

provide for cost related to health and safety may bring negative consequences that will in the end
cause the client to use more and thus the projects costs will be inflated.
Thus, health and safety risks are critical in the project as they may occasion loses that would
have otherwise been avoided. The project should therefore ensure that all the necessary steps
towards the attainment of a good health and safety requirement in the project are adopted and
this will shield the client from unnecessary costs.( Yarlagadda, Asadi, and Prakash,2017)
Task 3
Bill of quantities
Unit Rate total
Excavating trenches 33 200 6600
Concrete works 23 150 3450
Disposal of surface
water
7 100 700
woodwork 35 200 7000
Compacting bottoms
of excavations
42 250 10500
Reinforced site
contract
60 100 6000
Roofing design 40 150 6000
insulation 15 200 3000
Windows fitting 85 250 21250
Door fitting 25 200 5000

Plumbing installations 120 150 18000
Electrical installations 100 100 10000
Floor and ceiling
finishes
150 100 15000
Painting and
decorating
120 150 18000

References
Ashworth, A. and Perera, S., 2015. Cost studies of buildings. Routledge.
Burtonshaw-Gunn, S.A., 2017. Risk and financial management in construction. Routledge.
Clough, R.H., Sears, G.A., Sears, S.K., Segner, R.O. and Rounds, J.L., 2015. Construction
contracting: A practical guide to company management. John Wiley & Sons.
Fewings, P. and Henjewele, C., 2019. Construction project management: an integrated
approach. Routledge.
Halpin, D.W., Lucko, G. and Senior, B.A., 2017. Construction management. John Wiley & Sons.
Holm, L., 2018. 101 Case Studies in Construction Management. Routledge.
Larsen, J.K., Shen, G.Q., Lindhard, S.M. and Brunoe, T.D., 2015. Factors affecting schedule
delay, cost overrun, and quality level in public construction projects. Journal of Management in
Engineering, 32(1), p.04015032.
Lock, D., 2016. Project Management in Construction. Routledge.
Oakland, J. and Marosszeky, M., 2017. Total construction management: Lean quality in
construction project delivery. Routledge.
Raj, M. and Wadsamudrakar, N.K., 2018. Risk management in construction
project. International Journal of Engineering and Management Research (IJEMR), 8(3), pp.162-
167.
Rumane, A.R., 2017. Quality management in construction projects. CRC Press.

Sears, S.K., Sears, G.A., Clough, R.H., Rounds, J.L. and Segner, R.O., 2015. Construction
project management. John Wiley & Sons.
Yarlagadda, S., Asadi, S.S. and Prakash, S.B., 2017. Efficient cost management of materials in
conventional and precast construction. International Journal of Civil Engineering and
Technology, 8(1), pp.307-311.