Project Management: PMMP20008 Assignment 3 Lessons Learnt Report

This report presents a reflective analysis of lessons learned within the context of the PMMP20008 project management module. The student explores the application of a lessons learned framework, detailing the processes of identifying, documenting, analyzing, storing, and retrieving insights from project experiences. Two key lessons are highlighted: time management and communication with stakeholders. The report provides detailed reflections on each situation, including the student's feelings, and the lessons derived. For each lesson, an improvement strategy is proposed, outlining specific actions, measurement methods, and the rationale for achievability and relevance, along with a timeline for implementation. The conclusion emphasizes the value of reflective practice in recognizing strengths and weaknesses to improve future project management performance. The report references key project management literature to support its findings and recommendations.

PMMP 20008 – Initiating and Planning Projects Assignment 3
PPMP20008
2019 TERM 3 ASS_3
LESSONS LEARNT
Name: Insert full name
Student Number Insert student number
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert tutorial number
5889566918168854903.docx Page 1 / 8

PMMP 20008 – Initiating and Planning Projects Assignment 3
1. INTRODUCTION (2 MARKS)
1.1 Reflective practice
Knott and Scragg (2016) stated that the reflective practice is one’s action to
engage in learning process. It is involved to pay attention towards practical values
along with theories inform actions by examining of the practices reflectively. In the
arena of project management, reflective practice is playing a key significant role.
The project management graduate can develop an interpersonal skills to improve
over emotional intelligence. Nicholas and Steyn (2017) discussed that the
reflective practice is providing help to persons to enhance their decision making
skills and critical thinking skills for better understanding of work.
1.2 Aim of lessons learnt process
The aim of this lessons learnt process is making improvement over managing of
project time along with project deadline managing skills. Those skills will help to
assign project tasks and complete it on scheduled deadline. It would be helpful for
the project management graduate to pursue their subject.
1.3 Overview of the assignment
The assignment is reflected on discussing framework related to the lessons learnt
applied into the project management. Those lessons learnt are documented to
gather lessons learnt from this course work. In this report, two lessons learned are
mentioned with their strategies to improve skills, conflicts and deal with project
work efficiently.
2 LESSONS LEARNT: FRAMEWORK (6 MARKS)
2.1 Lessons learnt framework explained (1 mark)
The lessons learnt framework applied in the project management is documentation
and gathering of project management template. It would help to gather and collect
information and record it in the project documents. It will help to maintain
communication among the project work groups.
The project documentation will help individuals to create detailed breakdown down of
project tasks result in achievable project schedule and planned deadline. It will help to
reduce risks and predict progress of the development at the execution stage (Kerzner,
2017). Finally, the development documents would help the project group to create a
brief of viewpoints of various individuals.
5889566918168854903.docx Page 2 / 8

PMMP 20008 – Initiating and Planning Projects Assignment 3
2.2 Lessons learnt process: How I planned to gather, and document lessons
learnt (2.5 marks)
STEPS WHEN WHO HOW
(i) Identify I planned to identify
lessons learnt from
starting of the
project work on daily
basis.
I planned to involve
myself in the process
of identifying lessons
learnt. With help of
my project group
members, I collected
data and information
to evaluate reflective
practice.
I planned to identify
lessons learnt by
documentation of
the lessons in
project
management
template.
(ii) Document The project related
documents are used
to collect and record
the data such as
project plan, project
report, and schedule
report on weekly
basis.
In case of developing
personal growth, I
thought that
feedback should
require to provide
and document it.
Effective
communication with
the project group
helps me to
document all the
project ideas in
project
management
templates.
(iii) Analyse It will be easier for
me to analyze
progress of my work
so that I can
complete my
evaluation on
reflective practice
on weekly basis.
I believed that
looking for the best
advices and
suggestions from
project team help to
consider own
strengths as well as
weaknesses.
The list of lesson
learnt helps me to
analyze viewpoints
which I had learned
from my own.
(iv) Store On weekly basis, all
the project
management
related theories are
stored.
With help my project
group, I recorded all
the information.
Initiation and
execution of the
work plan is
required to acquire
knowledge on
reflective practices.
(v) Retrieve I achieved the
project objectives on
daily basis to
maximize goal of
the project plan.
I retrieved my
weaknesses by
taking feedback from
team which I
recorded in the
lessons learned
document to gain
project success.
At the time of
collecting lessons
learnt, time
management is a
plan used to gather
the information.
5889566918168854903.docx Page 3 / 8

PMMP 20008 – Initiating and Planning Projects Assignment 3
2.3 Lessons learnt process: What actually happened? (2.5 marks)
STEPS WHEN WHO HOW
(i) Identify I identified lessons
learnt by present in
weekly project
meetings.
I involved my
project team
members in the
process of
identifying lessons
learnt. I am not able
to identify issues
faced by my project
team.
I identified lessons
learnt by listing of
the learned
processes.
(ii) Document Effective
communication
plan is required for
efficient learning of
lessons on project
management.
I identified that my
project group faced
issues due to my
contribution in the
project.
I documented that
communication as
well as time
management can
lead to my negative
contribution in the
plan.
(iii) Analyse At the time of
gathering lessons
learnt, delays
causes while
managing the learnt
lessons.
I tried to analyze
the weak areas of
myself which I got
to know from
feedback.
I applied project
management
strategies to
improve my weak
areas.
(iv) Store All the templates
are stored in the
templates on daily
basis.
With help my
project group, I
recorded all the
information and
stored it in the
project reports.
I intended to record
all the lessons
learned as well as
interact with the
members.
(v) Retrieve At the end of this
course, I
acknowledged that
I am not able to
manage project
time and apply my
lessons learnt in my
work.
I tried to enhance
my learning skills
by communicating
with the group
members.
I tried to increase
my skills and
knowledge towards
project
management.
5889566918168854903.docx Page 4 / 8

PMMP 20008 – Initiating and Planning Projects Assignment 3
3. LESSONS (16 MARKS)
3.1 Defining lessons learnt (or learned) (2 marks)
The lessons learnt is well-defined as experiences expanded from the project plan that
are used in the upcoming projects. The lessons learnt sessions should be conducted
anytime throughout the project. The key purpose of lessons learnt is providing the
project team with information help them to build experiences and rise in efficiency in the
future projects (Pollard, 2019). The experiences whether positive and negative are
earned by completion of project work.
3.2 Lesson 1: Time management
3.2.1 What I learnt from reflecting on the situation (3.5 marks)
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
While completing
assignment in the class,
each of the project
member is provided with
task to be completed on
scheduled time. The
assignment part which was
assigned to me was
difficult and I was not able
to understand due to
missing of lectures. Due to
lack of time management
skills, I was not able to
complete work on time.
At the time of submission
of my assignment, the
condition made me feel so
much uncomfortable in
front of my team.
Based on this situation, I
learned that time
management is required to
get project success. I learned
that it is required to schedule
project effort and submit
assigned work on time
(Martens & Carvalho, 2017).
3.2.2 Improvement Strategy One (3.5 marks)
(a)
Improvement
strategy
Explain what the
specific strategy is
that you will
(b)
Measurement
How to measure if
the strategy works
(c)
Achievable
Why the strategy is
achievable
(d)
Relevant
Explain the
relevance of
strategy to
address the lesson
(e)
Timing
When the strategy
will be
implemented
5889566918168854903.docx Page 5 / 8

PMMP 20008 – Initiating and Planning Projects Assignment 3
implement to
address the lesson
identified above
As
improvement
strategy of time
management, I
should make
the project
schedule of my
works and
conduct an in-
depth research
(Heldman,
2018). At first, I
considered
what activities
are required
and make a
project
schedule based
on its priority. I
will try to pay
less focus on
work which
distract me to
complete my
work.
I will measure
the
improvement
strategy by
viewing
development of
time
management
skills required to
complete work.
I consider key
points required
to manage time
like problem
solving skills,
prioritization as
well as strategic
planning.
The strategy is
achievable by
efficient time
management
skills (Eskerod
& Jepsen,
2016). My main
focus is on my
assigned work
and it is
achievable by
working as per
the scheduled
timeline.
I have ability to
develop my
skills and
awareness on
time
management. It
has
significance
into process of
project
management.
This strategy
will help me to
prioritize my
project tasks
and finish on
time.
In the future,
when I will
allocate with
project work, I
will use this
strategy to
manage my
time.
3.3 Lesson 2: Communicating with stakeholders
3.3.1 What I learnt from reflecting on the situation (3.5 marks)
1. Situation (involving
conflict)
2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
The situation here was
faced by me when initiating
of the project work and
acquiring knowledge on
project work. I was not able
to understand the purpose
of communication
management, therefore I
tried to discuss my
problem with members, but
due to their busy schedule
they are not available at
Due to this situation I felt
less confidence in the
class as I want not able to
present my viewpoints with
the project stakeholders.
Due to this situation, I learnt
that it is required to pay
attention to the class and
questions asked by the
teacher. Communicating with
the stakeholders is also
helpful to understand the
project work (Radujković &
Sjekavica, 2017). Team work
would help to get more
knowledge on project topic in
5889566918168854903.docx Page 6 / 8

PMMP 20008 – Initiating and Planning Projects Assignment 3
that time. the academic areas.
3.3.2 Improvement Strategy Two: Communicating with stakeholders (3.5 marks)
(a)
Improvement
strategy
Explain what the
specific strategy is
that you will
implement to
address the lesson
involving resolving
conflict)
(b)
Measurement
How to measure if
the strategy works
(c)
Achievable
Why the strategy
is achievable
(d)
Relevant
Explain the
relevance of
strategy to
address the lesson
(e)
Timing
When the strategy
will be
implemented
By gaining
more
knowledge on
my project
topic, I should
require to more
attentive in my
class. I should
discuss the
problems with
my
stakeholders in
team meetings.
I should ask my
classmates
those have
better
understanding
of the topic. It
will help me to
cover my
weaknesses.
In order to
measure if the
strategy is
working or not, I
should prefer to
use notebook to
record the
insights taught
in the lecture
(Demirkesen &
Ozorhon,
2017).
It is achievable
as team
meetings would
help to discuss
the problem
with the project
members.
Therefore,
effective
communication
plan would help
me to achieve
the strategy.
The strategy
stated to
discuss
problem in
team meetings
so that it helps
me to deal with
the issue raised
(Lock, 2017).
Communication
skills is helpful
to explain
relevance of
the project
strategy such
that the lessons
learned are
being
addressed.
The strategy is
to be
implemented in
the future
classes to
arrange a team
meetings
course after this
project
completion.
4.1 CONCLUSION (0.5 MARKS)
It is concluded that reflective practice helps in considering person’s strengths as well as
weaknesses. It will also help to determine learning process. From the project planning, I
identified two lessons learned such as time management and communicating with the
stakeholders. I am able to learn importance of those mentioned lessons required to
apply in the project management practice.
5889566918168854903.docx Page 7 / 8

PMMP 20008 – Initiating and Planning Projects Assignment 3
4.2. REFERENCES (1.5 MARKS)
# REFERENCES
1. Demirkesen, S., & Ozorhon, B. (2017). Impact of integration management on
construction project management performance. International Journal of
Project Management, 35(8), 1639-1654.
2. Eskerod, P., & Jepsen, A. L. (2016). Project stakeholder management.
Routledge.
3. Heldman, K. (2018). PMP: project management professional exam study
guide. John Wiley & Sons.
4. Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a
guide to measuring and monitoring project performance. John Wiley &
Sons.
5. Knott, C., & Scragg, T. (Eds.). (2016). Reflective practice in social work.
Learning Matters.
6. Lock, D. (2017). The essentials of project management. Routledge.
7. Martens, M. L., & Carvalho, M. M. (2017). Key factors of sustainability in
project management context: A survey exploring the project managers'
perspective. International Journal of Project Management, 35(6), 1084-
1102.
8. Nicholas, J. M., & Steyn, H. (2017). Project management for engineering,
business and technology. Routledge.
9. Pollard, C. E. (2019). Lessons learned from client projects in an undergraduate
project management course. Journal of Information Systems
Education, 23(3), 3.
10. Radujković, M., & Sjekavica, M. (2017). Project management success
factors. Procedia engineering, 196, 607-615.
5889566918168854903.docx Page 8 / 8