Analysis and Design of a Library System: Liverpool Central Library

This report provides a comprehensive system analysis and design for the Liverpool Central Library, focusing on key operational aspects. It begins with an introduction to system analysis and design principles, followed by a detailed examination of the library's monthly operation summary report, including student IDs, loans, late charges, and donations. The report then delves into the design of data entry screens for personal details and book loan input screens, outlining the steps and data fields involved. Furthermore, it discusses suitable testing and development activities to ensure the system's functionality and reliability, including the generation of various output types and the use of a robust database design. The conclusion emphasizes the importance of software in organizations and the need for proper system design and analysis techniques, highlighting how these elements can improve efficiency and reduce manual errors within a library setting. This report is a valuable resource for understanding library system design and implementation.

System Analysis and Design

Table of Contents
INTRODUCTION......................................................................................................................3
MAIN BODY.............................................................................................................................3
Designing of a monthly operation summary report...............................................................3
Data entry screen for entering to personal detail...................................................................5
The book loan input screen....................................................................................................7
Suitable testing and development activities.........................................................................11
CONCLUSION........................................................................................................................11
REFERENCES.........................................................................................................................12
Books and journals...............................................................................................................12

INTRODUCTION
System analysis can be defined as a method of identifying in studying the system by
proper and examine its component parts and their interactions. System design is the process
of defining the architecture components and the data of the system to satisfy the specific
requirements which are required by the business organisation to perform its different
activity.it is an internal part of the organisation as indirectly helps the firm in maintaining its
function as well as performing them in an appropriate manner (Wymore, 2018). In this report
the chosen organisation is in library which is situated in UK near a street of London. The
library was named as Liverpool central library, it is the oldest library in locality of London.
Library follower proper structure which help it in smooth functioning. In this report we will
designer monthly operation summary report which includes the overall data of library. The
middle of the report is consists of designing a data entry screen for entering personal details
by the individual. Designing a book loan input screen will also include in the middle of this
report.in the last there is a large that is suitable for testing and developing different activities
within the organisation for functioning smooth working (Soltan, Radwan and Soliman, 2016).
MAIN BODY
Designing of a monthly operation summary report
Monthly management reports or operation summary reports are those reports which
include the financial statement and detailed information about the business performance
which have to be identified by the individuals within the organisation. It is a review report
which help company in identifying in accessing the financial and operational performance of
the organisation on month two month this report will enable the management team to track
the past and present performance of the company and assist in to making the inform business
decisions (Rajaraman, 2018).
Monthly operation summary report of Liverpool library
This is a database of the customer which the Liverpool in library use it include
number of functions which are student id loans late charges request and many more things
which are directly related to the management of the organisation as well as day-to-day
transactions within the whole month. Detail report of Liverpool library is mentioned below:
Student ID: company have a clear policy where it state that every customer of the library is
treated as a student of library who use the books and materials within the library for getting

education and information, which day needed according to them. For this library provide a
unique ID number to every student which is known as student id (Pedrycz, 2018). This
number is consisting of seven digits which are given according to the serial number of joining
by the individual. This ID is compulsory to enter in the library as well as exit from the
library. It is also used at the time of renting the books and materials by the individuals for the
purpose maintaining a record of individual. A separate screen for student id discussed below:
Serial number Name of
individual
Registration fee Address Registration
date and
period
000001 ABC $100 XYZ, STREET 25th MAY,
FOR 1 month
000002 DEF $100 KLF, STRET,
LONDION
27th MAY, for
1 month
According to the data provided by the library, it is identified that in me company
library register 60 students. It is more than average student which it registered in a month
Total collection from registration fee in the month of May is $6000.
Loans: loans are those books and materials which library grand to its students for
fulfilling their basic needs. These needs are related to purchasing the new material for study,
but students can rent these books from library. These loans are generally for short term period
which can fulfil the short-term requirements of customers/students of the organisation.
Library only provide the services to its registered students who have registered student id for
more than one year. Before granting loan to its student company also take a security for
saving the interest of company. According to the data presented by Liverpool central library,
it provided the books worth of $20000 to its students. The all amount of loan is secured again
some security which has value of more than $30000.this loan is provided on a minimum
interest where the duration of loan is 20 to 30 days. The screen which is related to loan to
individual is presented below:
Student name xyz
Student id/ period 00001/ 18 months
Loan item/ book name/
value
Book/ how to get success/$40
Security value and Titan watch, $50

name
Time period 25 days to 30 days
Interest rate 10 % after due date
Late charges: late charges are those interests which library used to collect from the
students who do not return the loans which date taken from the library for the specific time
period. Liverpool central library have a separate structure of charging the lead charges from
these types of students. Company prepared specific data base where the software
automatically identify the customer who is delaying the submission of loan. Here company
charge that late charges on 10% of loan item value. On every 5th day company revise the
charges on the book value of loan item. According to the data provided by Liverpool central
library, in the month of May Company generated $6,000 from the late fees and fines. This
helped company in maintaining the decorum within the library as well as inform the lead
customers for their delay in submission of loans (Kovacic and Bogdan, 2018).
Donations: library also accept the donation from the rich and wealthy people who
want to donate their books as well as money to the library where library can smoothly
function all its operation as well as provide the number of facilities to its visitors as well as
regular and registered students for their future welfare. For this scheme company have the
separate registered accounts where company used to take the donations from the people. The
management staff of the company must review all the functions within the organisation as it
is the main part of the organisation functioning. According to data presented by the Liverpool
central library, it received $20,000 as a donation in cash by some people. Company also
receives 126 books in the month of May, the book value of these books are $14,000 (Lessard,
Recht and Packard, 2016).
Data entry screen for entering to personal detail
Upload image
Image of individual
Bio metric
Bio metric details and KYC

NAME XYZ
STUDENT ID 000001
AGE 22 YERS
DATE OF BIRTH 28 January, 1998
GENDER Male
ADDRESS Xyz street, London
EDUCATION Graduate
PURPOSE reading and using literatures
TIME PERIOD 12 MONTHS
REGISTRATION FEE $100
Data entry screen is an important part of this software and function which is used by
the Liverpool central library. The data entry screen of the Liverpool libraries consists of
number of things which are directly related to getting the maximum detail about the student
which have to be registered by the library for future transactions. The first step in this screen
is loading the image of the individual who is going to be registered library. After uploading
the image of the individual the next step is to done the biometric of the individual. It is an
important part of the overall registration and data entry system as biometric will help
company in identification on making the distinction between the individuals this is because
every individual have different biometric which will help company in maintaining a separate
database as well as identifying other functions properly. After completion of biometric the
manager of the individual have to fulfil some basic requirement which include name, student
id which is allotted by the system, age, date of birth, gender, address meaning as well as
current, education qualification, purpose for registration, time period for registration,
registration fee. These all things are included in the data entry screen for entering the personal
detail of the individual who want to register itself with the library (Hamed and Rao, 2019).

The book loan input screen
The book loan import screen is also an important part of the functioning within the library.
Liverpool central library have to follow some basic steps which are directly related to the
book loan and input screen off loan items. Some of the screens are described below:
Step1: The book loan input screen is divided in 3 steps which include the book
registration, renting the book and redeposit the book. The first step is book register which

include number of things which are directly related to smooth functioning and proper
identification of book. Hindustan library have to register the book according to the account
number and the barcode registered of the book it also include the book title, type of surname,
quality, purchase date, edition, price, number of papers and bill number. The information
related to publisher will also display in this screen which will help company in different
identification of book as well as marketing book (Das, 2017.

Step2: The second step in the process of book loan is issue of book, screen there will
be display of information which is related to student id student name class book number book
title and issue date this will help the company in identification of book as well as classify the
issue of book in according to student id. It is a simple method for providing book and issuing
them according to students (Bullo and Lewis, 2019).

Step3: The third step in this book loan system is related to returning of book. In this
screen get data entry person will see book number book title student id issue date due date
return date and fine if any. This is an automatic system of generating fine if there is scope of
it.

Suitable testing and development activities
It is important to test the design and develop product to use this because of their
number of problems which can be arise in the new product which can also impact negatively
on the organisation. If there is any bug or virus within the software then it can cause damage
to database of company where the chances of secure data will also get demolished. Testing
quality as well as functioning of the software, trial was done for 5 days where it is identified
that software is ready to use and there is no bug in the software. For identification of this
company use this software for five days where it implement it all on a dummy process of
library as well as record number of data for checking its accuracy.in the end of trial it is
found that there is no bug as well as it is best suitable for and library like Liverpool central
library (Balanis, 2016).
Development activities conducted on this software where the various type of outputs
are generated which are related to external output, internal output, operational output,
interactive output and turnaround output. Proper database design is also used which include
the controlled redundancy data internet dependency and accurate integration which also
combine the more information at low cost. Software which is used by the library also include
the recovery feature which help in maintenance of privacy and security with increased
performance.it is also develop as an East to learning tool which can easily understand by any
staff member of library.
CONCLUSION
It can be concluded from the above mentioned report that software’s are the essential
part of the organisation which has to be considered by the firm seriously and there must be a
proper system design and analysis techniques which must be used by it for their software.
Library also faces number of issues because of manually recording of the data. Directly leads
in theft and omission of the loan items. Solving this issue proper software must be used by
the organisation which help company in designing the monthly operation summary report as
well as also be capable of recording all the books and loan items with specific features.

REFERENCES
Books and journals
Balanis, C.A., 2016. Antenna theory: analysis and design. John wiley & sons.
Bullo, F. and Lewis, A.D., 2019. Geometric control of mechanical systems: modeling,
analysis, and design for simple mechanical control systems (Vol. 49). Springer.
Das, J.C., 2017. Power system analysis: short-circuit load flow and harmonics (Vol. 1). CRC
press.
Hamed, K. and Rao, A.R. eds., 2019. Flood frequency analysis. CRC press.
Kovacic, Z. and Bogdan, S., 2018. Fuzzy controller design: theory and applications. CRC
press.
Lessard, L., Recht, B. and Packard, A., 2016. Analysis and design of optimization algorithms
via integral quadratic constraints. SIAM Journal on Optimization, 26(1), pp.57-95.
Pedrycz, W., 2018. Granular computing: analysis and design of intelligent systems. CRC
press.
Rajaraman, V., 2018. Analysis and design of information systems. PHI Learning Pvt. Ltd..
Soltan, A., Radwan, A.G. and Soliman, A.M., 2016. Fractional‐order mutual inductance:
analysis and design. International Journal of Circuit Theory and
Applications, 44(1), pp.85-97.
Wymore, A.W., 2018. Model-based systems engineering (Vol. 3). CRC press.