LMM Accounting: Computer System and IT Infrastructure Case Study

This case study outlines IT system recommendations for LMM Accounting, a local start-up firm transitioning to a full-time business at a local business hub. It details the necessary computer systems, including hardware like desktops/laptops, dual monitors, laser color printers, and backup solutions. The study emphasizes the importance of software such as Xero Accounting and MS Office, along with legal requirements for trust accounts and computerized systems. It compares operating systems like Windows 10 and Ubuntu Linux, offering hardware solutions and backup/security measures. The study recommends Windows 10 for its compatibility with Xero and stresses the importance of regular software updates, cache clearing, and DOCX format for invoices. Training sessions are suggested for staff on computer basics, software usage, and Xero Accounting functionalities. The installation procedures for both computer systems and printers are also described. Desklib offers more solved assignments to aid students.

Running head: COMMUNICATION AND INFORMATION TECHNOLOGY
Communication and Information Technology: Case Study of LMM
Accounting
Name of Student-
Name of University-
Author’s Note-

1COMMUNICATION AND INFORMATION TECHNOLOGY
Pat A- Case Study Report
Introduction
The case study considered for this report is a local start-up firm named as LMM Accounting. This
is a small local firm that runs small business on a part time basis from home itself. The owner of the
company now wants to expand its business to next level by employing employees on full time basis and
also wants to run his business from some local business hub. The local business hubs are defined where
number of small professional businesses runs their business from a single building complex and share
things like Internet access and a receptionist. This report consists of details of the business that LMM
Accounting needs to set up its new business.
1. Requirement that are needed for the LMM Accounting
The requirements that are needed for setting up new business for LMM Accounting are stated
below:
 A computer system (A desktop, laptop or a notebook) with an operating system
 Two flat screen monitors
 Xero Accounting Solution for storing the data
 An office program for opening as well as saving the words files and the excel files
 A good laser color printer
 Some other backup solution storing more than 10Gbyte file
 Latest drivers for printer and the computer system
 Switches and Routers for internet connection
2. Functions of computer including day to day tasks
The computer system that is to be implemented for the LMM Accounting organization should
have

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 An input and an output port.
 There should be storage system in the computer for storing the daily files and documents in the
computer itself.
 A latest version of original office that will have word and excel. The daily report will be saved on
office (Chiarini and Vagnoni 2015).
 All the latest drives that will be needed for connecting the system with printer, and other
hardware should be installed in the computer system.
 The computer system should be able to be connected with the switch or router which will be
needed for establishing internet connection (Redpath and Gourdie 2017).
3. Legal Requirements related to Trusted Accounts and Computerized Systems
The requirements for the trusted accounts and the computerized system are pointed below:
 All the information regarding computerized accounting system should be recorded in compiled
chronological order (Laudon and Laudon 2016)
 The system should not be able to delete all the trust ledger account until the balance of the
account is zero
 The computerized accounting system should not be able to amend particulars of a transaction that
is already recorded.
 Reconciliation statements should be printed as mentioned under 44 section (Wyslocka and
Jelonek 2015)
 The trust transfer journals and money movement records should be printed first
 Payment cash books and trust account receipts should be printed monthly at the end of each
month.
4. Comparison of Operating System from different vendors
Name of the Vendor Features System Office

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operating system Requirements
Windows 10 Microsoft 1 Giga Hertz or
faster processor
(Chiarini and
Vagnoni 2015)
1GB RAM, 16 GB
Hard Disk
Microsoft Office
365 version 16
Ubuntu Linux Cononical 700 Mega Hertz
processor
512 MB RAM, 5
GB of hard-disk
space
LibreOffice
5. Two Computer Hardware solutions for chosen Operating Systems
Two computer hardware solutions for Windows 10 are
 If the computer system get over heated, it is needed to check if the fan of the system is working or
not. The system needs to be restarted (Hitomi 2017).
 If the computer system runs too slow in windows 10, the user needs to check the startup item or
the manufacturer columns for figuring that out.
Two computer hardware solutions for Ubuntu operating system are
 Dual booting can solve the problem of hardware in Ubuntu operating system.
 To avoid hardware detection in Ubuntu, there should be proper kernel module in the system.
6. Backup and Software Security Solution for LMM Accounting
Backup is required for LMM Accounting system fir keeping their data save. There are many
software solutions that includes data compression, encryption, accessing of files and transaction
mechanism. For creating backup, some solutions are VMWare vCenter Server, NAKIVO, CloudBery and
many more (Campbell-Kelly 2018). And for software security solutions, the LMM accounting

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organization may take help of many security providers such as Comodo, Xirrus Inspector, Random.org or
ESET.
7. Recommendation and justification for the selected Computer Package
 Adobe Flash Player should be installed and updated regularly. Xero Accounting system
can only run on Operating system versions older than 8. Therefore, Windows 10 would
be the best choice of operating system.
 Deletion of cookies and clearing of caches should be performed regularly for the new
computer package. Clearing of the cache completely will delete all the stored content
completely. All the browser that will be used for Xero Accounting system stores cache
settings
 MS Office should be used with DOCX for fully customizing invoices

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References
Campbell-Kelly, M., 2018. Computer, Student Economy Edition: A History of the Information Machine.
Routledge.
Chiarini, A. and Vagnoni, E., 2015. World-class manufacturing by Fiat. Comparison with Toyota
production system from a strategic management, management accounting, operations
management and performance measurement dimension. International Journal of Production
Research, 53(2), pp.590-606.
Dimitriu, O. and Matei, M., 2014. A new paradigm for accounting through cloud computing. Procedia
economics and finance, 15, pp.840-846.
Hitomi, K., 2017. Manufacturing Systems Engineering: A Unified Approach to Manufacturing
Technology, Production Management and Industrial Economics. Routledge.
Laudon, K.C. and Laudon, J.P., 2016. Management information system. Pearson Education India.
Redpath, J. and Gourdie, J., 2017. Issues in Converting to the Xero Accounting System Platform.
Vetter, A., 2017. Integrative Advisory Services: Expanding Your Accounting Services Beyond the Cloud.
John Wiley & Sons.

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Wyslocka, E. and Jelonek, D., 2015. Accounting in the Cloud Computing. Turkish Online Journal of
Science & Technology, 5(4).
Pat B- Training Session
The training session that should be provided for downloading and installing latest drivers are:
 The downloader and the installer should be provided training about basic computer concepts.
 Knowledge on computer operating systems and hardware required to set up the computer package
should be known.
 The person should be provided training on Microsoft Office application software like Microsoft
Word and Microsoft Excel. This is needed because the previous files that needs to be transferred
to the new computer are all either word document or excel files (Laudon and Laudon 2016). This
computer is about seven years old and is currently running Microsoft Windows XP operating
system and Microsoft Office 2010.
 Training regarding the methods to print on A4 size paper should be given to the operators. All the
functionalities of the printer should be well understood by the operator so that the quality of
printing is high.
 Training should be given regarding the rules and policies required for the Xero Accounting
systems. This is because the client will be purchasing just one computer, but he would like to run
two good flat screen monitors (Wyslocka and Jelonek 2015). This computer system will be a
standalone desktop or notebook computer
 Training on the features of Xero Accounting solution which will handle most of financial work
that will forward the information for this package (Redpath and Gourdie 2017). The client will
also require an office suite program that can open and save in the current word and excel format
files.

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 Training about the existing computer system that has a couple of hundred megabytes of word and
excel data that will also need to be transferred to the new computer should be provided to the
operators.
Pat C- Installation Procedure
The steps included in installation procedure of computer system and printer given are:
1. A CD is inserted that came with the printer. If the CD does not work then My Computer should
be opened by double-clicking on the CD drive and then click on the Setup or Install file (Hitomi 2017).
After the drivers are downloaded, the downloaded setup file should be run.
2. The installation wizard is followed ad once the instruction is followed, the software is installed.
3. The printer should be tested after installation to make sure that it is working properly.
4. If CD is not provided then the software has to be downloaded for the printer from the
manufacturer’s printer driver page. After the drivers are downloaded, the files can be run to install the
drivers.
Installation of the computer:
There are two types of installation procedure of the computer. They are custom installation and
upgrade installation.
1. The Windows Setup configurations should be specified in the Windows Setup Dialog boxes.
2. Answer files setting should be answered in the WindowsPE configuration (Campbell-Kelly
2018). This will help to configure the installation behavior as well as user experience
3. The disk is configured
4. The Windows image should be copied to the disk

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5. Boot information should be prepared
6. In offlineServicing the file settings should be answered.
7. The oobeSystem configuration pass should be answered
8. The content file settings from the Oobe.xml file should be applied
9. As a final step the Windows Welcome is started.