Project Charter: Local Government Reform, Risk Analysis - PRM701

This project charter outlines a local government reform project, detailing its purpose, description, and planned execution. The project is divided into phases focusing on requirement review, project management application, and organizational change transition. It includes an initial risk analysis with id...Read More

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Student Name: <Please fill>
Student Number: <Please fill>
Student Email: <Please fill>
Project Title: Local Government Reform Project
Project Sponsor:
LIC, and combined executive
team Date Prepared: 10th June 2018
Project Manager: <Please Fill> Project Customer: Local community
Executive Summary:
The proposal of the project is provided for the development of a local government reform project and analysis of
the legislative requirement for its implementation and improving the outcomes of the project. For the development
of the project it is scheduled and divided into different phases for meeting the goals and objectives of the
organization. A risk analysis is done for reviewing the risk acting on the project and preparing a risk response plan
for the development of the project.
Project Purpose or Justification:
The main purpose of the project is to create a transition plan for facilitating the management of the local
government transition. The identity of the government should be maintained for integrating with each other and
enhancing the business operation. The project is created for including the resources of the origination and meet the
expectation of the client and deliver the necessary service required.
Project Description:
For the development of the project the progress plan is divided into three phases such as review of the requirement
and the application of the project management approaches for increasing the efficiency of the development process.
The second phase of the project consists of the application of the project management plan and transition of the
changes of the organization.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 1

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Initial Risks:
…
Risk Id Risk Statement Probability Impact Score Strategy Response
R_001 Change of Scope 5 5 25 Implementation
of the quality
controls
Immediate
implementation
of the quality
control
measures
R_002 Escalation of the
Schedule
4 5 25 Reevaluation of
the project plan
Proper
planning
R_003 Escalation of
Budget
4 4 16 Reevaluation of
the resources
and the cost for
the competition
of each of the
activity.
Resource
allocation and
cost estimation
for the
completion of
the different
activity of the
project
R_004 Not meeting
customer
satisfaction level
5 4 20 Analysis of the
requirement of
the customer
The customers
should be
involved in the
requirement
analysis phase
and meetings
should be
arranged for
identification
of their needs.
R_005 Communication
gaps
3 4 12 Development of
a
communication
management
plan
Application of
the
communication
management
plan
R_006 Shortage of
resources
4 3 12 Getting more
resources or
overtime
Resource
planning
should be
created and
overtime
option should
be introduced
for the
management of
the storage.
R_007 Legal Issues 2 5 10 Using
standardization
for the
development of
the project
Implementatio
n of the ISO
standardization
for resolving
the different
legal issues
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 2

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Initial Stakeholders:
Name Interest Impact Strategies
Supplier Medium Low Development of the project by providing a supply of the
resources
Contractor High Medium Using quality goods and material as required for the project
development.
CEO High Very high Takes quick decision and selects alternatives for the removal
of the barriers and increases the efficiency of the
development process.
Combined
executives
Very high Very High Provides alternative solution and takes decision for the
implementation of new strategy for the development of the
project or adoption of the changes in the requirement of the
project.
LIC Medium High Transfer the risk and helps the project to handle the
emergency conditions.
Union
representatives
High Medium Approves the project by checking the quality and standards
of the project.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 3

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Deliverables:
Analysis of the requirement and specification
Enhancing the capability of the resources
Analysis of the financial support
Management of the assets
Improved workplace management and culture
Serving the needs of the local people
Efficiently integrating the services
Improved management of the organizational processes
Enhanced delivery of the services to the clients
Summary Milestones Due Date
Business Planning 31/ 4/ 15
Creation of project Budget 4 / 5/ 15
Council Business 15 / 5 / 15
One network 20 / 5 / 15
Development of Customer interface 23 / 5 / 15
Setup of financial plan 30 / 5 / 15
Summary Budget and Feasibility:
The cost of the project is estimated to $1,782,390 in the year of 2015 and for the current year the cost of the project
would be increased to 12% of the initial cost that is $1996276.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 4

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Objectives and Success Criteria
Scope:
The main objectives and the success criteria of the project is to complete it within the stipulated time and
budget for combining the organization and increase the productivity.
Time:
5 years
Cost:
$1996276.
Quality:
Delivered to the client without any error in the project.
Acceptance Criteria:
The user needs are evaluated and the project is analyzed such that it successfully meets the criteria.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 5

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Approval and Manager
Project Approval Requirements:
The project proposal must be approved by the project manager and the associated authorities for starting the
development of the project and create a schedule for the management of the activities involved in the project.
Project Manager:
The project manager is responsible to create a project schedule for the stakeholders to define the roles and
responsibility and execute the project according to needs.
Approvals:
<Please fill> < Please fill >
Project Manager Signature Sponsor or Originator Signature
< Please fill > < Please fill >
Project Manager Name Sponsor or Originator Name
< Please fill > < Please fill >
Date Date
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 6

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
References:
Binder, J., 2016. Global project management: communication, collaboration and management across borders. Routledge.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John
Wiley & Sons.
Meredith, J.R., Shafer, S.M., Mantel Jr, S.J. and Sutton, M.M., 2016. Project management in practice. Wiley Global
Education.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 7