Project Management L5: London Campus Refurbishment and Redevelopment

This project management assignment details the refurbishment and redevelopment of the London Campus of QAHE. The project, with a budget of £100k, involves the refurbishment and redevelopment of the business wing, aiming to expand facilities for business students. The project follows the PRINCE2 methodology and includes a Project Initiation Document (PID) outlining the project background, methodology, objectives, scope, risks, staff, constraints, assumptions, deliverables, success factors, approvals, stakeholders, and a Work Breakdown Structure (WBS). Key aspects include managing risks such as safety during construction, ensuring minimal disruption to classes, and delivering the project within budget and time constraints. The WBS breaks down the project into initiation, planning, execution, and closing phases, detailing tasks, durations, start and finish dates, and predecessors. The document also highlights the importance of stakeholder management, critical path analysis, and includes a bibliography of relevant project management resources.

Project Name: Refurbishment and redevelopment of the London Campus
Project Manager: Leonilde Mendes
Project Sponsor:
Project Customer:
Effective date:
Approval:

Table of Contents
Introduction...................................................................................................................3
Project Initiation Document (PiD).................................................................................3
Project Background...................................................................................................3
Methodology..............................................................................................................3
Purpose of the project...............................................................................................3
Project objectives......................................................................................................4
Project scope............................................................................................................4
Key Risk....................................................................................................................4
Key Staff....................................................................................................................4
Key constraints..........................................................................................................5
Key assumptions.......................................................................................................5
Key deliverables........................................................................................................5
Key success factors..................................................................................................5
Approvals..................................................................................................................5
Stakeholders.............................................................................................................5
Work Breakdown Structure (WBS)...............................................................................6
Importance of WBS...................................................................................................6
Critical Path...............................................................................................................6
Tabular of WBS.........................................................................................................7
Bibliography..................................................................................................................8

Introduction
QAHE has several campuses around UK and after assessing the current
condition of each of the campus, the authority has decided to refurbish and
redevelop the business wing of the London Campus. The authority has also
allocated a fund of £100k for the entire project.
Project Initiation Document (PiD)
Project Background
. During the course of this project, London Campus of QAHE will be
refurbished and redeveloped as per the instructions of the university. The university
wants to increase space and facilities for the departments and hence, the
redevelopment project has been authorised.
Methodology
The suggested approach (methodology) is to hire a contractor who will take
care of all the construction and refurbishment works in the campus. The overall
amount that is to be paid needs to be decided before handing over the contract to
the contractor. The contractor can use his own workers in the entire duration of the
project and their wages will be included within the contract sum only. The project can
be conducted utilising the PRINCE2 methodology where each and every part of the
project will be executed as per the work package breakdown discussed later in the
report.
Purpose of the project
The primary purpose of this project is to expand the existing facilities and
overall space available for the business students. The expansion will include

refurbishment and redevelopment of the existing facilities in addition to the
installation of some new facilities.
Project objectives
 To improve the spaces for the business students
 To renovate various areas of the campus
 To provide improved facilities for the students
Project scope
For this project, refurbishment and redevelopment of the campus space for
the business students constitute the primary scope of the project.
Key Risk
One major risk that is very likely to occur in this project is the safety risk.
During the construction and refurbishment works, some accidents may occur that
can be cause serious injuries to the workers. One suggested method to avoid this
risk is to provide safety equipments to the workers and setting up a first aid camp
near the site so that instant medical attention can be provided to the injured workers.
Key Staff
The key staff in this project include the project manager, finance manager and
the board members of QAHE. While the project manager and the finance manager
are directly involved in the project, the board members will provide necessary
approvals and will also monitor the progress of the project.

Key constraints
The main constraint of the project is that the ongoing classes cannot be
disrupted and hence, most of the field work needs to be done in the evening after
end of classes or in the morning before start of classes.
Key assumptions
Following are the key assumptions listed.
 The project can be completed within £100k budget
 The project can be executed with majority of the field work in the
evening or even night time
Key deliverables
Following the key deliverables of the project listed.
Refurbishment of the facilities in the campus
Redevelopment of the facilities in the campus
Installation of some new facilities in the campus
Key success factors
The key success factor for the project is the delivery of the entire project
within the given time and budget and avoiding the constraints of the project.
Approvals
All approvals are to be procured from the QAHE management before
proceeding with any activity in the project.

Stakeholders
Stakeholder
Name
Stakeholder
Designation
Roles of the Stakeholders in the Project
PLEASE FILL Project Manager Project manager is assigned to preside over the entire project and is handed
over the responsibility of managing, controlling and monitoring the entire project
progress. He will be supporting the project and will act as the leader.
PLEASE FILL Finance Manager Finance manager is assigned to manage the funds allocated for the project. He
must keep track of the funds allocated, expenditure in various phases of the
project and requirements of funds of the teams. He will be supporting the
project.
PLEASE FILL Contractor Contractor will execute the entire project by assigning workers in various parts
of the project.
QAHE QAHE QAHE is the main sponsor and will also regularly review the overall progress of
the project.
PLEASE FILL Project Assistant Assisting the project manager during the entire project
PLEASE FILL Project Supervisor Monitoring and reporting project progress
PLEASE FILL Team Lead Leading the worker group in the project
PLEASE FILL Change Management
Supervisor
Assess project in order to determine if any changes are required
PLEASE FILL Procurement Manager Procurement of materials for the project
PLEASE FILL Medical Assistant Provide medical attention and aids to injured personnel and workers
Work Breakdown Structure (WBS)
Importance of WBS
The table below depicts a general and simplified work breakdown structure of
the project. This work breakdown structure can be very helpful in managing the tasks
in the project as the individual tasks are broken down into work packages connected
to each other through dependencies.

Critical Path
The importance of critical path analysis lies in the fact that it can help to
determine the minimum duration that will be required to completely execute the
entire project once the separate work packages of the project are individually
scheduled.
Tabular of WBS
WBS Task Name Duration Start Finish Predecessors
0 Refurbishment and Redevelopment Project for
QAHE 59 days Mon 24-02-20 Thu 14-05-20
1 Initiation 11 days Mon 24-02-20 Mon 09-03-20
1.1 Discussion 2 days Mon 24-02-20 Tue 25-02-20
1.2 Requirement Analysis 2 days Wed 26-02-20 Thu 27-02-20 2
1.3 Survey 3 days Fri 28-02-20 Tue 03-03-20 3
1.4 Feasibility Analysis 2 days Wed 04-03-20 Thu 05-03-20 4
1.5 Proposal 2 days Fri 06-03-20 Mon 09-03-20 5
2 Planning 9 days Tue 10-03-20 Fri 20-03-20
2.1 Scope Definition 2 days Tue 10-03-20 Wed 11-03-20 6
2.2 Objectives 1 day Thu 12-03-20 Thu 12-03-20 8
2.3 Scheduling 2 days Fri 13-03-20 Mon 16-03-20 9
2.4 Budgeting 2 days Tue 17-03-20 Wed 18-03-20 10
2.5 Risk Management 2 days Thu 19-03-20 Fri 20-03-20 11
3 Execution 29 days Mon 23-03-20 Thu 30-04-20
3.1 Hiring Contractor 3 days Mon 23-03-20 Wed 25-03-20 12
3.2 Procurement of Materials 2 days Thu 26-03-20 Fri 27-03-20 14
3.3 Refurbishment Works 10 days Mon 30-03-20 Fri 10-04-20 15
3.4 Construction Works 10 days Mon 13-04-20 Fri 24-04-20 16
3.5 Additional Works and Handover 4 days Mon 27-04-20 Thu 30-04-20 17
4 Closing 10 days Fri 01-05-20 Thu 14-05-20
4.1 Documentation 5 days Fri 01-05-20 Thu 07-05-20 18
4.2 Review 2 days Fri 08-05-20 Mon 11-05-20 20
4.3 Appraisal 2 days Tue 12-05-20 Wed 13-05-20 21

4.4 Sign Off 1 day Thu 14-05-20 Thu 14-05-20 22
4.5 Official Closing 0 days Thu 14-05-20 Thu 14-05-20 23
Bibliography
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project
management. Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured
approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Lock, D., 2017. The essentials of project management. Routledge.
Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a
managerial approach. John Wiley & Sons.