London Event Project: Detailed Budget Allocation and WBS Analysis

This project presents a detailed analysis of a London event, focusing on budget allocation and work breakdown structure (WBS). The assignment meticulously breaks down the event into various tasks, including venue, decorations, furniture, food, drinks, audio/visual services, marketing, printing, invitations, staffing (cleaners, waiters, bartenders, security), utilities, and entertainment (DJ). Each task is assigned a cost derived from UK-based sources, with references provided for each expense. The project considers different aspects of event management, such as marketing and publicity, hospitality/catering, and human resources. The total budget is allocated across these categories, demonstrating a practical application of event planning principles. The project's objective is to allocate a £50,000 budget across all these categories, providing a clear understanding of how each cost was calculated and referenced.

ID
Numbe
r
Task Title Duration Beginning End Calculation Cost Source
0 London Event 65 days Tue 01-01-19 Mon 01-04-19
1 Venue 4 days Tue 01-01-19 Fri 04-01-19 Free of charge £ 0.00 (QAHE, 2019)
2 Decor 2 days
Mon 07-01-
19
Tue 08-01-19 Balloon Bouquet Decor
Package (4x £125) + Table and
Chair Decoration Package (2x
£400) + Room Draping Décor
Package (2X £700)
£
2,700.00
(So Lets Party,
2019)
3 Furniture 4 days
Wed 09-01-
19
Mon 14-01-19 15 Large Tables x £6.89 per
table + 150 chair x £2.75
£515.85
(Furniture Hire
UK, 2019)
4 Food 1 day
Tue 15-01-19 Tue 15-01-19 European Menu 3 (1000 people
x £9/per head)
£
9,000.00
(Chef de la
Maison, 2019)
5 Drinks 1 day
Wed 16-01-
19
Wed 16-01-19 Drink Package 4 (1000 people
x £7/per head)
£
7,000.00
(Pinnacle Bar
Services, 2019)
6 Audio/Visual 1 day
Thu 17-01-19 Thu 17-01-19 Wolfson evening package £800
+ 20% VAT (No changes in the
prices since 2017)
£ 960,00
(RCP Events,
2017)
7
Social
Media/Video
11 days
Fri 18-01-19 Fri 01-02-19 Free of charge by using
Facebook, Twitter and
LinkedIn.
£ 0.00
(Facebook, 2019;
Twitter, 2019;
LinkedIn, 2019)
8
Event
Flyers/Posters
3 days
Mon 04-02-
19
Wed 06-02-19 All Purpose Circle Logo Poster
2 (500 pieces) x £62.23 + Fine
Art Flyer 4 (500) x £62.23
£ 373.38
UK Ticket
Printing (2019)
9
Letters for the
neighbours
1 day
Thu 07-02-19 Thu 07-02-19 Printing 20 letters x £0.16 + 2
pack of 10Enevelops(£1.99+
VAT£1.06)
£ 9.30
(Post Office
Shop, 2019;
Ryman, 2019)
10
Invitation
Cards
1 day
Fri 08-02-19 Fri 08-02-19 20 x Invitation Cards (£1.50 per
card)
£ 30.00
(Optimal Print,
2019)
11 Cleaner 2 days
Mon 11-02-
19
Tue 12-02-19
16 hours x £10.23per hour £ 163.68
(Pay Scale,
2019a)
12 Waiters and
Bartenders
1 day Wed 13-02- Wed 13-02-19 Included in the drink and food
packages
£ 0.00 (Chef de la
Maison, 2019;

19 Pinnacle Bar
Services, 2019)
13 Security 1 day
Thu 14-02-19 Thu 14-02-19
12 hours x £10.50 per hour £ 126.00
(LSG-Security,
2019)
14 Utilities 4 days
Fri 15-02-19 Wed 20-02-19 Arranged with QAHE for water
and electricity.
£ 377.63
(QAHE, 2019)
15 DJ 1 day
Thu 21-02-19 Thu 21-02-19 Pack for 8hours work (Included
all equipment)
£ 752
(Storm DJs,
2019)
16
General
Worker
7 days
Mon 07-01-
19
Tue 15-01-19 7days x 8hours x £7.83
(Minimum wage, aged 25 and
over)
£ 438.48
(GOV UK, 2019)
17
Project
Manager
56 days
Mon 07-01-
19
Mon 01-04-19
56 day x 8 hours per day x
£30.52
£
13672.9
6
(Pay Scale,
2019e)
18 Coordinator 49 days
Mon 07-01-
19
Thu 14-03-19 49 days x 8hours per day x
£8.82 per hour
£
3457.44
(Pay Scale,
2019b)
19
Information
Manager
49 days
Mon 07-01-
19
Thu 14-03-19 49 days x 8hours per day x
£14.41 per hour
£
5648.72
(Pay Scale,
2019c)
20
Logistics
Manager
49 days
Mon 07-01-
19
Thu 14-03-19
49 days x 8 hours per day x
£12.18 per hour
£
4774.56
(Pay Scale,
2019d)
49106.52

References:
SoLetsParty (2019) Package Offers. Available at:
http://soletsparty.co.uk/product-category/package-offers/ (Accessed: 11/03/2019).
ChefdelaMaison (2019) Themed Events. [online] Available at:
https://www.chefdelamaison.co.uk/themed-events (Accessed: 11/03/2019).
PinnacleBarServices (2019) Example Drinks Packages. Available at:
http://www.pinnaclebarservices.com/drinks-packages/ (Accessed: 11/03/2019).
RCP Events (2017) Audio Video Price List. Available at:
https://www.rcpevents.co.uk/sites/default/files/landing/External%20AV%20Prices
%202017%20v1.pdf (Accessed: 11/03/2019).
Facebook (2019) Discover events. Available at: https://www.facebook.com/events/
(Accessed: 11/03/2019).
UK Ticket Printing (2019) All Purpose Colour Posters and Flyers | UK Ticket Printing.
Available at: https://www.ukticketprinting.co.uk/Posters-and-Flyers/Tags/Full-Color-All-
Purpose/ (Accessed: 11/03/2019).
Post Office Shop (2019) Buy Coloured Envelopes From Post Office Shop®. Available at:
https://www.postofficeshop.co.uk/IWCatSectionView.process?
IWAction=Load&Merchant_Id=233&Catalog_Id=152&Section_Id=5585&priceh=&pricel=
&priceradioclicked=&PRICERANGERADIO=&sortNumbers=20&Sort=PriceAsc
(Accessed: 11/03/2019).
Ryman (2019) Printing Services | Online & In-Store | Ryman. Available at:
https://www.ryman.co.uk/services/print (Accessed: 11/03/2019).
LinkedIn (2019) Creating, Managing, and Deleting LinkedIn Events | LinkedIn Help.
Available at: https://www.linkedin.com/help/linkedin/answer/98192/creating-managing-and-
deleting-linkedin-events?lang=en (Accessed: 11/03/2019).
Twitter (2019) Make Events (@MakeEvents) on Twitter. Available at:
https://twitter.com/MakeEvents?ref_src=twsrc%5Egoogle%7Ctwcamp%5Eserp%7Ctwgr
%5Eauthor (Accessed: 11/03/2019).

Optimal Print (2019) Create your own invitations | Optimalprint. Available at:
https://www.optimalprint.co.uk/product/category/17/bbdCUGwnyAQ (Accessed:
11/03/2019).
Pay Scale (2019a) Cleaner Hourly Pay (United Kingdom) | PayScale. Available at:
https://www.payscale.com/research/UK/Job=Cleaner/Hourly_Rate (Accessed: 11/03/2019).
LSG-Security (2019) Security Guard Rates, Security Guard Prices | London Security
Services UK Ltd. Available at: https://lsg-security.co.uk/rates/ (Accessed: 11/03/2019).
Storm DJs (2019) Instant DJ Hire Cost Calculator. Available at:
https://storm-djs.com/instant-dj-hire-cost-calculator/ (Accessed: 11/03/2019).
GOV UK (2019) National Minimum Wage and National Living Wage rates. Available at:
https://www.gov.uk/national-minimum-wage-rates (Accessed: 11/03/2019).
Pay Scale (2019b) Average Event Coordinator Salary. Available at:
https://www.payscale.com/research/UK/Job=Event_Coordinator/Salary (Accessed:
11/03/2019).
Pay Scale (2019c) Average Information Technology (IT) Manager Salary. Available at:
https://www.payscale.com/research/UK/Job=Information_Technology_(IT)_Manager/Salary
(Accessed: 11/03/2019).
Furniture Hire UK (2019) Table Hire. Available at: https://www.furniturehireuk.com/table-
hire (Accessed: 11/03/2019).