Macro and Template Implementation in Organizations

This document examines the implementation of macros and templates in a business environment to streamline processes within Microsoft Word. The assignment outlines steps for creating and assigning macros that automate formatting tasks, ensuring consistent document layouts across all files. Users found these tools reduced their workload significantly when filling out standardized templates. Testing methods are discussed to verify macro functionality, emphasizing ease of use and efficiency gains for the organization.

XYZ COMPANY

XYZ COMPANY
Introduction
The implementation of the Macro and Template for the organizations are very important.
The Macros are important for the company to maintain their logo and the templates are very
important for the company to maintain the signature of the company. The macro helps the
organization to save their time and effort in modification of the new word documents. It makes
the work much faster and graphs and charts can also be created using macros. The macros can be
created using simple command and different name can be used for defining different function
and used for the maintenance of the routine task.
This report has been used for the survey of the designed macro and the template for a
mock organization named as XYZ Company. The specific details about the development of a
macro and the development of the templates have been provided in this report. The report
provides a detail idea about the creation of the macro function and the advantage that can be
gained with the implementation of the macro.
Template Implementation
Implementing the template
The template for the organization is provided below.
Section 1 - General
Identification of respondent
Q1: Please indicate the department for which you are completing the questionnaire.

XYZ COMPANY
Section 2 – Overall exercise and examples of supervisory frameworks
Questionaries’
Q1: Please provide the details of the environment in your workplace.
Q2: Please provide the details of the issues in the workplace.
Number 1 issue:
Number 2 issue:
Number 3 issue:
Q3: Please provide the possible recommendations of resolution the issues in the
workplace.
Number 1 recommendation:
Number 2 recommendation:
Number 3 recommendation:

XYZ COMPANY
The Reponses are provided below
Response 2:
Section 1 - General
Identification of respondent
Q1: Please indicate the department for which you are completing the questionnaire.
Internet security
Section 2 – Overall exercise and examples of supervisory frameworks
Questionnaires
Q1: Please provide the details of the environment in your workplace.
The work environment I work in has open line of communication between the employees. The
information and ideas can be easily shared within the team members for early completion of
work.
Q2: Please provide the details of the issues in the workplace.
Number 1 issue:
Staying focus in work often becomes a significant issue
Number 2 issue:
A lot of small talks between the employees often delay the work in progress. The communal
sitting arrangement hinders productivity.
Number 3 issue:

XYZ COMPANY
Meetings are frequently called for small matters often results in waste of time.
Q3: Please provide the possible recommendations of resolution the issues in the workplace.
Number 1 recommendation:
Separate cubicle should be present in work place for individual employees.
Number 2 recommendation:
Use of headphone should be allowed for staying focus on work.
Number 3 recommendation:
Meeting timing needs to be fixed. Each meeting should focus on more than two topics for
solution.
Response 2:
Section 1 - General
Identification of respondent
Q1: Information Technology Department
Section 2 – Overall exercise and examples of supervisory frameworks
Questionaries’
Q1: Please provide the details of the environment in your workplace.
There are all total of 33 members in my team. The IT department usually sits in two different
places in my workplace. My department holds two shifts, out of which one starts from 9 a.m. and

XYZ COMPANY
the other from 10 a.m. All the colleagues are very much helpful and overall there is a pleasant
environment in my workplace.
Q2: Please provide the details of the issues in the workplace.
Number 1 issue: Some of my colleagues in my department have a separate personal room. But
others sit along with HR in the lobby. This provides a distraction for the working people as the
entrance is on the way where the department sits.
Number 2 issue: Very often there is internet issue in the office. The internet connection disrupts
very often.
Number 3 issue: The systems are also not upgraded. All the systems should be upgraded so that
the workers should work properly.
Q3: Please provide the possible recommendations of resolution the issues in the workplace.
Number 1 recommendation: There should be a separate room provided to the members that sits
in the lobby with HR.
Number 2 recommendation: The internet connection should be replaced with different service
provider.

XYZ COMPANY
Response 3:
Section 1 - General
Identification of respondent
Q1: Please indicate the department for which you are completing the questionnaire.
IT Department
Section 2 – Overall exercise and examples of supervisory frameworks
Questionaries’
Q1: Please provide the details of the environment in your workplace.
The environment of my workplace is extremely friendly. Our team has 33 members and all of
them are helpful.
Q2: Please provide the details of the issues in the workplace.
Number 1 issue:
The internet connection is not up to the mark.
Number 2 issue:
The systems are outdated and are not upgraded.
Number 3 issue:
The third issue is the lack of motivation. The seniors do not motivate us.
Q3: Please provide the possible recommendations of resolution the issues in the workplace.
Number 1 recommendation:

XYZ COMPANY
Internet issues should be resolved on an urgent basis.
Number 2 recommendation:
The systems should be upgraded for reducing the loss of data
Number 3 recommendation:
The seniors should motivate the juniors, even if they make mistakes.
Usability
From the above responses it can be easily identified that the implementation of Macro
and the Template in the organization is very helpful for the employees to work in an automatic
formatted template. The macros used in the word file reduces the complexity of the workplace
that is it can be used for adding the logo of the organization in the letterheads and creation of a
pre-formatted word document. The macros are helpful for reducing the effort for doing repetitive
tasks and increasing the efficiency of the current workplace of the organization. The person
using the macro in the word does not need any knowledge regarding programming and only the
steps are needed to be recorded that can be translated into a macro code.
Macro Implementation
The steps of implementation of the macro for the company has been provided below. The
macro can be set easily by going to view option in the Microsoft word document. then click
Macros > Record Macro. choose All Documents to run this macro so that this macro can be
implemented in all the documents of the organization.

XYZ COMPANY
After the creation of the macros the button in the options is to be assigned.

XYZ COMPANY
The following design for the company is implemented using the Macro.

XYZ COMPANY
The header 2 of the file is set to font size of 13 and the text are bolded. In addition to this,
the Times New Roman Font Size is selected for the header 2 in the file. The line spacing is also
set to 2.0

XYZ COMPANY
The header 1 of the file is set to font size of 14 and the text are bolded. In addition to this,
the Times New Roman Font Size is selected for the header 1 in the file. The line spacing is also
set to 2.0