Creating Personalized Documents using Mail Merge in MS Word

Desklib provides past papers and solved assignments. This report details the mail merge process in MS Word.

How I created a Mail
Merge?

Mail Merge
Documents Involved
Steps to Mail Merge
Attaching List
Previeweing
Saving
Table of Contents

It is used to generate multiple identical
documents at once.
Used to create personalized letters, cards or
envelopes.
Word can place documents from Excel or
powerpoint.
Mail Merge:

Create a new Word Document:

These documents have identical:
 layout
 Formatting
 Text
 Graphics

The primary document
The source of data
The document to be merged
Documents involved in a Mail
Merge:

Step 1: Produce data in Excel
 The most important step is producing data in
Excel to be imported.
 All data should be present in the first sheet
 Every formatting of symbols must be done
correctly .
 This is done so that there is no issue in Word
to read the data

Every change must be made before merging
in into word.

In Word, choose File-> New->Blank
Document
On the Mailing Tab, choose start mail merge
and select the kind of merge you intend to
use.
Doing the Mail Merge:

Click on ‘Select Receipent’ and then select
the list from Excel.
Select the list from excel and click on ‘OK’

 Click on Mailings and select ‘Greeting Line’.
 Change the Greeting line if you want to .
 Then click on ‘OK’
 Click on File-> ‘Save’
Inserting Greeting:

After doing the changes, click on Mailings Tab.
Under Mailing Tab, choose preview results.
After previewing, click on Finish and Merge and then
select the desired option.
Previewing: