Mail Merge in Microsoft Word: A Step-by-Step Guide

Desklib provides past papers and solved assignments for students. This presentation explains the mail merge process in Microsoft Word.

HOW I CREATE A
MAIL MERGE?

Table of Content
Slide 3: Mail Merge
Slide 4: Components
Slide 5 – 10: Steps of Mail Merge process
Slide 11: Advantages

Mail Merge
 It is a Microsoft word feature to send
separate data to many people.
 Actually a combined standard text to
invite or produce of different recipients.

Components
There are three main components
 Main Documents that controls the merge
 Variable text that has all the codes and
letters
 Data Source as a document or database

Steps of mail Merging
There five main steps for Mail Merge
 Document choose
 Recipient Select
 Write and insert fields
 Preview results
 Finish and merge

Document Choose
 In any mailing tab,
 Click on the Start mail merge
 A drop down will be shown on the screen
 Choose the types such as labels, emails,
letters etc

Recipient select
 Choose ‘type a new list’
 For importing from the existing file ‘use
an existing list’
 Or ‘select from your outlook contacts’

Write and Insert field
 Now includes the address fields
 Click on the ‘address block’ and greeting
line will be there if needed

Preview results
 Need to check the inserted data taken
correctly
 Positioned correctly or not

Finish and Merge
 If correction needed, then need to correct
the data in imported field
 Finish the merge
 Save the file

Advantages of Mail merge
In case of Microsoft Office, advantages are-
 Simplified mass communications
 Typography, formatting and graphics
 Coordination of Microsoft office
 Conditional Options such as time saving

Thank You