HR Presentation: Techniques for Comforting New Employees at Plan2go

This presentation focuses on strategies for making new employees comfortable within an organization, specifically Plan2go. It emphasizes the importance of effective communication, including formal and informal channels, and the use of communication skills. The presentation outlines techniques like open questioning and active listening to understand new hires' needs and expectations. It stresses the significance of senior management support and team cooperation within the HR department. The presentation also covers the induction process, including a checklist with key information and the importance of written feedback from new employees to improve future onboarding experiences. The goal is to ensure a smooth transition and a positive experience for new team members, enhancing their integration and contribution to the organization.

Presentation

Methods and Techniques to make new
employees comfortable
Welcome to the meeting. We all are pleased to announce to you that our
organization Plan2go has successfully inducted several new people within
the company. Thus these new people will be able to ensure that they can
contribute towards the success of our organization through the use of their
different types of skills in the right manner. We as the senior members of the
HR team are required to make sure that we can make them comfortable in
the organization.

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We all are required to ensure that we can ensure the use of the following techniques and methods-
Mode of communication- Communication is an important feature in the organizations and it is quite
essential that its use is made appropriately so that the firms are able to make sure that they can
ensure the proper flow of information effectively and efficiently. We as the members of HR
department of the organization will be required to make sure that we can make the use of following
modes of communication-
• Formal communication- In this mode, the communication is done through the use of a hierarchical
framework and the flow of information takes place correctly. We can make sure that we
communicate with the people through this framework but it will take a lot of time as there are a lot
of formalities which are involved in it.

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• Informal communication- In this mode, the communication is done through the use of informal
channels which can help a lot in ensuring that the people can be communicated with in a right
manner so that the needs and requirements can be communicated in a proper manner.
We will make use of Formal communication because it will ensure that the hierarchy of the
organization is followed so that the flow of information can take place correctly in the organization.
• Use of effective communication skills- The use of different types of effective communication
skills can be made in the organizations so that the different new members in the organization are
able to communicate in the right way with each other. We have to train the new employees of our
organization so that they can make the use of these skills which will help them in ensuring that they
are able to communicate with each other using formal and informal networks and also ensure that
they are able to achieve the wide range of goals and objectives in a proper manner.

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We are also required to make the use of these particular skills because they will help us a lot in
ensuring that we are able to communicate in a proper manner with our different types of staff
members properly which will help in raising the bar of efficiency and effectiveness in a proper
manner.
• Use of different types of techniques- We will also use open questioning and active listening
techniques. The use of these types of techniques will be highly helpful for us to ensure that we are
able to ensure that we can learn more about the new people who have joined the organization and
can find out more about their needs and expectations in particular. This can be highly helpful to
make sure that the overall efficiency and effectiveness of the team members can be enhanced in a
proper manner.

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The new employees will be able to give feedback through making the use of these techniques and thus
this will be helpful in ensuring that the relevant improvements can be made in the right manner by
us to adjust to the needs and requirements of the customers and clients.
• Support from senior managers- We as the team members of the HR team will make sure that we
are able to take the senior managers of the company into confidence so that we can ensure that we
can implement our HR policies. We will also require the support of the senior managers so that we
can make the new employees comfortable within the organization by ensuring that their wide range
of needs and requirements can be fulfilled. Thus this type of support is quite crucial from the point
of view of HR department to make sure that the implementation of the policy can be done in the
right manner.

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Team Members we have to make sure that we are able to cooperate and coordinate properly so that
the HR processes can go on smoothly. This will be quite helpful in ensuring that the work can be
managed in the right manner. Therefore, for this we have to ensure that we are sending regular reports
to the senior members of the company which can be highly helpful in ensuring that a proper
cooperation and coordination can be established between the people of our organization.

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Induction process checklist- Team members, we are also required to carry out the Induction process
within the organization. This will be helpful in ensuring that the new employees can be made
comfortable within the company. After the completion of the Induction process, we will handover
the Induction process checklist to the employees so that we can find out whether they have been
given appropriate information related to the Induction process. The checklist will contain the
following-
• Pre-employment, WHS, Organisational vision and values, Team, Terms and conditions of
employment, Organisational policies, procedures and general information.
.

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Written evidence of feedback on the induction process-
A feedback can be provided by the new employees in a right manner on the induction process. This
will be highly helpful in ensuring that the new workers are able to feel comfortable in the
organization. Also, by providing the feedback the employees will be able to make sure that they can
suggest the different types of improvements to be made in the induction process. These particular
improvements will help in making the induction process even better for the future. Team members, we
thus have to make sure that we help the new employees in this particular process.

Thank You