MAN7084 Project Management: New Arts and Culture Festival Report

This project report outlines the project management strategies employed for a New Arts and Culture Festival. It delves into methodology considerations, comparing traditional, agile, XPM, and MPX approaches. The report details the five stages of the Project Management Lifecycle (PMLC) model: initialization, plan development, development, execution, and closing. Key aspects of project planning, including resource allocation, scheduling, and risk management, are discussed, along with a risk management process encompassing risk identification, analysis, and mitigation. Furthermore, the report covers project stakeholder management, utilizing stakeholder analysis and communication matrices. Finally, it addresses project closure procedures, emphasizing knowledge transfer for future projects. The report includes a simple precedence table to show project tasks.

Running head: PROJECT REPORT
Project Report
New Arts and Culture Festival
Name of the Student:
Student ID:
Name of the University:
Author’s note:

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Table of Contents
Part 1................................................................................................................................................2
Introduction..................................................................................................................................2
1. Methodology Considerations...................................................................................................3
2. Five stages of PMLC model....................................................................................................4
3. Project Planning Consideration...............................................................................................5
4. Risk Management Process.......................................................................................................6
5. Project Stakeholder Management............................................................................................8
6. Project Closure.......................................................................................................................10
Conclusion.................................................................................................................................11
Part 2..............................................................................................................................................12
1. Importance of Ms-Project......................................................................................................12
2. Gantt Chart and Network Diagram Showing Critical Task...................................................13
3. Tracking Gantt chart..............................................................................................................14
Bibliography..................................................................................................................................16

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Part 1
Introduction
According to Hornstein (2015), the development of improved project plans had been
largely induced with the consideration of the implementation of the project management
practices. The project management allows the application of the effective processes and methods
for the deployment of the project activities and alignment of the improved processes for the
integration of the effective and improved project development. The project management had
aimed for the production of the effective end products favouring the development of the
improved operation development. The changes in project activities would benefit the
organization for performing better in development of the improved activity development.
The following report is made for the project of New Arts and Culture Festival and the
project plan for the event execution has been made in this project. The methodology
considerations have been executed for analysing the traditional, agile, XPM, and PMX planning
methods. The completion of the study would enable the implication of the effective and smart
project management considerations. The five stages of PMLC model include the process of
initialization, plan development, development, monitoring, and closing. The project planning
consideration would be made for analysing the considerations made for the execution of the
project of New Arts and Culture Festival. The risk management process would help in analysing
the factors of risk and development of the understanding for the risk response plan. The project
stakeholder management is used for the development of the effective alignment of the
operations.

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1. Methodology Considerations
The methodology considerations have been executed for analysing the traditional, agile,
XPM, and PMX planning methods. The completion of the study would enable the implication of
the effective and smart project management considerations.
Traditional: The traditional is a successive project administration improvement strategy
that has been in utilized dominatingly in all little scale enterprises. The exercises of the strategy
are adjusted directly and the fulfilment of every one of the stage must occur before the following
one could start. The traditional undertaking administration approaches incorporate start,
arranging, outlining/creating, execution/arrangement, and shutting.
Agile: The agile is a greater amount of an iterative technique for the sending of the
enhanced exercises and arrangement of the viable ramifications improvement. The agile
approach is iterative in nature and the arrangement of the exercises and development of the task
design advancement. The duration of the agile approach are start, arranging, planning, creating,
observing, and shutting. The duration of the coordinated is framed with the assistance of the
shaping the arrangement exercises.
xPM: The Extreme Programming or xPM does not think about the entire examination of
the task exercises. The xPM is described by misty objective and arrangement. The undertaking
chiefs would need to gather just the key and fundamental data in this philosophy. The exercises
would be executed for framing the improvement of the tasks.
MPx: Turner (2016) has stated that MPx has clear solution for the project. It can be
utilized for innovative work projects. However, it is unable in indicating any objective for the

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undertaking. The culmination of the MPx philosophy helps with shaping progressive usage of the
exercises so the tasks can be framed for the project design advancement.
2. Five stages of PMLC model
Initialization: Nicholas and Steyn (2017) have stated that the initialization is the starting
phase of the project and results in the execution of the initial activities like resource acquisition,
documentation, kick off meetings and documents sign off. The initialization phase is helpful for
forming the collection of the initial documents favouring the utilization in development of future
plans.
Plan Development: The plan development involves the utilization of the activities of the
project and develops the plan for the development of the activities (Spundak, 2014). The plan
development is helpful for the utilization of the activities favouring the implication of the
operations.
Development: In the development phase, the project team runs the activities of the
project for developing the specific outcome required for the project (Heldman, 2018). The site
development, software development, and website development are some of the examples of the
project development phase.
Execution: Marcelino-Sadaba et al. (2014) have defined execution as the process where
the project team would execute the complete project plan in a specified project development
method. The execution would allow the significant development of the project activities and
form the implication of the activities favouring the utilization of the successive operation
development.

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Closing: The last phase of the project is the closing phase (Harrison & Lock, 2017). The
project closing is done for the ensuring that the project team has been dissolved and all the
members are freed from the project liability. The closure ensures that the project team members
are freed from their respective work responsibilities.
3. Project Planning Consideration
The project plan for New Arts and Culture Festival is shown in the table below,
WBS Task Name Duratio
n
Start Finish Predecessors
1 Initialization 5 days Mon 5/28/18 Fri 6/1/18
1.1 Resource Accumulation 5 days Mon 5/28/18 Fri 6/1/18
1.2 Venue and Date is selected 2 days Mon 5/28/18 Tue 5/29/18
2 Developing 15 days Mon 6/4/18 Fri 6/22/18
2.1 Lining the cultural program 5 days Mon 6/4/18 Fri 6/8/18 2
2.2 Performance rehearsals 10 days Mon 6/11/18 Fri 6/22/18 5
3 Preparing 12 days Wed 5/30/18 Thu 6/14/18
3.1 Venue Development 7 days Wed 5/30/18 Thu 6/7/18 3
3.2 Making Seating Arrangements 3 days Fri 6/8/18 Tue 6/12/18 8
3.3 Preparation for Light and Sound System 5 days Fri 6/8/18 Thu 6/14/18 8
4 Executing 3 days Mon 6/25/18 Wed 6/27/18
4.1 Final Inspection 2 days Mon 6/25/18 Tue 6/26/18 6,10
4.2 Event Execution 1 day Wed 6/27/18 Wed 6/27/18 12
5 Closure 2 days Thu 6/28/18 Fri 6/29/18
5.1 Review of the event 2 days Thu 6/28/18 Fri 6/29/18 13

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The considerations of the project plan are,
 The duration for project activities had been considered for being used successively
 The start time for the project had been considered for developing the project schedule
 Required resources for the project would be available for being used in the activities
of the project
 Risk implementation would be effective for forming the utilization of the effective
project durations
The project plan made for the project of New Arts and Culture Festival can be divided
into five phases for effective handling of the project activities. The phases of project
management have been explained below,
The initialization is the starting phase of the project and results in the execution of the
initial activities like resource accumulation and venue and date is selected for New Arts and
Culture Festival. The developing is the second phase of the project plan and it includes the
activities of lining the cultural program and performance rehearsals. The third phase of the
project is preparing which includes the venue development, making seating arrangements and
preparation for light and sound system. The executing phase includes final inspection and event
execution. The final project phase is closure and it includes review of the event.
4. Risk Management Process
According to Pajares et al. (2017), the risk management is a process of managing the
various factors of risk and develop understanding for the development of the final project
deliverable. The analysis of the risk factors would also help in forming the utilization of the
effective risk development. The implication of the risk would also form the deployment of the

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successive and improved factors of risk management. The risk management comprises of risk
identification, risk analysis, and risk mitigation process.
Identification of risk: The first step of risk management process for project of New Arts
and Culture Festival is the identification of the risk factors. The risk factors are identified in this
phase and successive new activities are deployed for the phase. The risk identification would be
responsible for the development of the clear understanding of the probable risk factors in the
project. The risk identification would help in forming the clear understanding of the project
activities formation of the improved activities and development.
Analysis of the risk: According to Fleming and Koppelman (2016), the risk analysis is
the method of evaluating the risk factors based on their type, probability, and severity. The study
would help in listing the risk and prioritizing them based on the final deliverable for the project.
The risk factors would form the impact on the deployment of the activities and forming the major
factors for analysis. The identified risk for the project of New Arts and Culture Festival are,
Risk Cost
Over
budget
Delay Quality
Issues
Performers
Unhealthy
Less
number
of
audiences
Type Financial Operational Procurement Human Strategy
Probabilit
y
2 5 3 3 2
Severity 4 2 4 5 5
Rating 8 10 12 15 10

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Rank 5th 4th 2nd 1st 3rd
Risk Mitigation:
Risk Cost Over
budget
Delay Quality
Issues
Performers
Unhealthy
Less number of
audiences
Type Financial Operational Procurement Human Strategy
Response
Strategy
Reduce Exploit Avoid Accept Mitigate
5. Project Stakeholder Management
The management of the stakeholders for New Arts and Culture Festival project can be
cone using stakeholder analysis matrix, stakeholder engagement matrix, and stakeholder
communication matrix as shown below,
Stakeholder Analysis Matrix
Stakeholder
Classificatio
n
Governance board Management department Operational level
Stakeholder
Roles
Key decision making
and approval
Management of the
activities
Completion of the
activities successfully
Stakeholders Client, Investors,
Steering Committee
Project Manager, HR
manager, Contractor
Project Team, Workers,
Suppliers

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Stakeholder Engagement Matrix
Stakeholder Resistant Unaware Neutral Supporting Leading
Client C D
Investors C D
Steering
Committee
C D
Project
Manager
C D
HR manager C, D
Contractor C, D
Project Team C D
Workers C D
Suppliers C D
Stakeholder Communication Matrix
Stakehol
der
Client Invest
ors
Steering
Committ
ee
Project
Manager
HR
manag
er
Contr
actor
Project
Team
Workers Sup
plie
rs
Commun
ication
Means
Board
Meetings
, report
Board
Meeti
ngs
Board
Meetings
, report
Report,
face to
face talk
Face
to face
talk
Repo
rt,
email
Report,
conversatio
n, email
Conversatio
n, face to
face talk
Co
ntra
ct
Frequenc Monthly Once Monthly Weekly Weekl Once Weekly Weekly On

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y y ce
6. Project Closure
The project closing is done for the ensuring that the project team has been dissolved and
all the members are freed from the project liability. The responsibilities of the project would be
divided among the project team members. The closure ensures that the project team members are
freed from their respective work responsibilities. The project closure can be achieved by the help
of the acceptance test procedures, implementation strategies, project documentation, post project
audit, and final project report.
Acceptance Test Procedures: The client acceptance procedures are made for ensuring
that the project had covered the client’s requirements and gained acceptance from the project
client with the help of test procedures. The project would enable the use of the test procedures
for ensuring that the project aligns with the criteria of the clients.
Implementation Strategies: The implementation of the strategies for ensuring that all
the deliverables for the project has been met is a major factor that would align with the
deployment of the activities and utilization of the strategies for improving the outcomes.
Project Documentation: The documentation review for the various activities of the
project would also be helpful for the implementation of the final project deliverable. The
documentation of the project would help in making improved activity development.

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Post Project Audit: The post project audit is done for analysing the project activities and
forms the effective deliverable for the continuation of the finite project end results. The audit of
the project would be done for the project so that the acceptance of the project can be achieved.
Final Project Report: The final report review for the various activities of the project
would also be helpful for the implementation of the final project deliverable. The final report of
the project would help in making improved activity development.
Conclusion
It can be concluded that the development of the project management has covered the
alignment of the activities and formation of the successive growth and development of the
activities. The assignment administration permits the utilization of the viable procedures and
techniques for the arrangement of the undertaking exercises and arrangement of the enhanced
procedures for the incorporation of the powerful and enhanced project advancement. The project
administration had gone for the generation of the successful finished results supporting the
advancement of the enhanced assignment improvement. The adjustments in project exercises
would profit the association for performing better being developed of the enhanced action
advancement. The accompanying report is made for the project of New Arts and Culture Festival
and the undertaking get ready for the occasion execution has been made in this assignment. The
system contemplations have been executed for dissecting the customary, coordinated, XPM, and
PMX arranging techniques.
The conclusion of the investigation would empower the formations of the powerful and
brilliant project administration structures. The five phases of PMLC display incorporate the
procedure of introduction, design improvement, advancement, checking, and shutting. The