Business Document Design and Development: Task 1, BSBADM506

This document presents a comprehensive solution to a BSBADM506 assignment focused on managing business document design and development. The assignment covers a range of topics including the identification of organizational and legislative requirements for information entry, storage, and the quality of document design and production. It delves into evaluating an organization's information technology capabilities, identifying various document types, and establishing documentation standards. The solution addresses the creation of standard formats and templates, as well as strategies for monitoring and controlling documentation. It also includes activities such as role plays and discussions regarding document design, file naming conventions, and the application of various software functions like WordPress, Google Drive, Microsoft Word, and Adobe InDesign. The document also explores aspects of document costs, privacy principles, and the strategies for monitoring standard documentation and macros.

MANAGE BUSINESS DOCUMENT DESIGN AND DEVELOPMENT

Table of Contents
1.0 Task 1................................................................................................................................3
2.0 Task 2..............................................................................................................................20
2.1 Activity 1.......................................................................................................................20
2.2 Activity 2.......................................................................................................................22
2.3 Activity 3 – Role play....................................................................................................23
2.4 Activity 4.......................................................................................................................23
2.5 Activity 5.......................................................................................................................24
2.6 Activity 6 – Role Play....................................................................................................26
3.0 Task 3..............................................................................................................................27
3.1 Activity 1.......................................................................................................................27
3.2 Activity 2 – Role Play....................................................................................................32
References............................................................................................................................33
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1.0 Task 1
Question 1
(a)
Employment agreement
It includes records related to employees like recruitment, data of joining, promotions,
performance ranks, incentives earned, etc.
Financial documents
This holds records like income statements, bank statements, balance sheets, payroll
reports, etc.
Compliance and regulatory documents
The records regarding security and compliance based information like tax
documentation, tax ID, verification forms are to be maintained herein.
Non-disclosure agreement
It is important for organizations to have records of client lists, financial records,
project details, pricing designs, ideas designs, etc.
(b)
 Emails and memorandums
 Business letters for communication convey (Chountalas & Lagodimos, 2019)
 Transactional documents to initiate business terms and policies with clients
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 Financial documents to maintain the business profits and loss statements
(c)
 Comprehending business terms and policies
 Transparent business communications
 Clear and evident maintenance of transactional methods
 Mutual understandings of project criteria
 Clear dealings
 Maintaining financial records inclusive of both lucrative and unprofitable
dealings
Question 2
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APPLICATIO
N
FUNCTIONS FEATURES
WordPress  Customise setting
(add_setting())
 Escaping HTML
determinants
(esc_attr())
 esc_attr()
 _e()
 Responsive design
 Multiple designs of pages
 Auto support and upgrade
 Theme customisation
Google Drive  15 GB space, file
storage and sharing
 Powerful search
 Smart functioning with
apps like Docs, Slides,
Google forms, sheets,
etc
Microsoft
Word
 Title bar and quick
access
 Word ribbon
 Document designs
 Hidden features
 Status bar
 The word or text
entering
 Formatting
 Save and print
 Tools collaboration
Notepad  Create
 Open
 A text editor (Software
genre)
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 Read plaintext files
 Supports all formats
of MS Windows
 Microsoft Corporation
(Developer)
TextEdit  Rick text formatting
 Supports HTML style
tags
 Large documents
optimization
 The advanced form of
WYSIWYG
viewer/editor
Google Docs  Table creation
 Spreadsheet
programs
 Filtering
 Formula calculations
 Clear formatting
 Suggestion mode
 Bookmark
 Offline mode support
 Add fonts
Adobe
Indesign
 Posters
 Flyers
 Magazines,
 Presentations,
ebooks
 Creating adobe
systems
 Adobe InDesign CC
Adobe
Creative
Cloud
 Graphic design
 Web development
 Photography
 Video editing
 Adobe Systems
(Developer)
 Set of application and
services supporting
Adobe systems
Question 3
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APPLICATIO
N
DESIGN DIFFICULTIES
HELP
PRODUCTION HELP
WordPress  Contact through
email
 24 hours
available chat
support
 Customer support
 site:wordpress.org/support"
operator
 wordpress.org platform
websites
Google
Drive
 Portal support
 Toll-free
numbers
 Chat through
hangouts
 Different android versions
 EMEA and JAPAC customer
support
Microsoft
Word
 Toll-free
numbers are
available
 Custom Tab
 Help system in
word file
 Checking subscription status
 Clicking on multiple choices
 Troubleshoot activation
Notepad  Click on
System32
subfolder in
Windows
 File notepad.exe
 Control panel
 PR programs and features
 Reinstallation of programs
TextEdit  Checking on the  Software updates
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print dialogue
box
 Print queue
 Error log for clues
Google
Docs
 Refreshing page
 File open
through a
different browser
 File formatting
 Smaller file
 Turning off browser plugins
and extensions
 Turning off the offline
settings and restart
Adobe
Indesign
 Selecting the
apple menu
 Force Quit
 ALT +Delete
 Task manager
 Taking file support
 Export
 Mark-up language
Adobe
Creative
Cloud
 Updating
creative cloud
 Reinstallation of
Photoshop
 Un-installation of
creative cloud
application
 Altering the language of
Creative cloud app
 Updating adobe application
Question 4
1 Computer network and internet connections
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Presently, every operation is initiated through computers and smart devices (Poozhiyil
et al. 2019). Therefore, the presence of computer networks are necessary and internet
connections for getting access to unknown information, connected to clients,
communication convey, information search, etc.
2 Multifunction printer
Printed records are important sometimes within the organisation to meet several
operational demands. For project outlays and other hard copy records multifunction
printer is required.
3 Network Switch
Routers have limited physical ports, hence, it can be connected to network switch
having 48 ports to get access to better and speedy internet services.
Question 5
 ACE (Audit Control Environment) can generate and maintain records of audits
contents as per the policies activated by the organization
 Alfresco community can help organizations to maintain simple office
documents for photographs, scanning, designing engineering drawings and
large video files (Nalchigar & Yu, 2020).
 APPX Software Inc to manage and maintain daily operational records,
schedules, dealings, transactional records, etc.
 BWF MetaEdit allows to embed, editing and exporting metadata files
supporting Broadcast WAVE Format
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 CINCH is a web based lightweight tool designed to restore archives, libraries
and authenticate web mates materials that are freely available on the internet.
Question 6
a) It eliminates legal or governmental interruptions
b) It keeps the content apt and precise and the delivery execution becomes
prominent
c) It maintains a numeric flow that can keep the list in perfect chronology
d) It helps the readers or clients to recognize the actual key points
e) It displays the position of a text and specifically using at the beginning of a
paragraph
f) It can distinguish the context form the general ones and specific emphasis can be
paid on the particular word or terms
g) It can design a well structured document that becomes simplifies the readability of
texts
h) Related contents and sub points can be used in blank rows and columns
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Question 7
 The setting of password requirements
 Outlining email security or confidentiality measures
 Maintaining perfect data sensitivity without degrading any competitors
 The setting of rules to handle technologies
 Setting corporate policies for employees before handling or accessing social
media or getting internet access
 Keeping cybersecurity policies up-to-date
 Storing personal details of the resources in protected spreadsheets with a
strong password.
Question 8
a) Sumproduct is basically used in the Excel sheet to multiply arrays and returns to
get the sum of products
b) The indirect function can develop references that would not change if columns
and rows are entered in the worksheet.
c) Database functions are used to calculate the simple data operations
d) It is a statistical function helps in computing the linear trend line
e) Pivot tables are used in summarizing data, sorting, recognizing, group count, etc
f) Macros is a programming code running excel and help is forming routine tasks
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g) Scripts enable the user to speed up the work where backend functions get
populated and the final outcome generates automatically (Yanuarifiani, Chua, &
Chan, 2019,).
Question 9
a) Macros are to be tested because the process of using the tool may become faulty
if not used in a proper manner.
b) Macros shall be tested when the template may not yield the desired output after
being fed with the given data
c)
 What are the different types of macros?
 What is the usefulness of macros?
 How can it be used in MS office?
 What is macro in SAS (Statistical Analysis System)?
Question 10
Step 1: User observation and research\
The components in this step are continual cycling of the planning process, the
strategies are framed with correct user observation and research.
Step 2: Ideate
The components in this are ideas generation and problem identification.
Step 3: Prototype
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