Stanley College: SITXFIN005 Manage Physical Assets Project Report

This document presents a project solution for SITXFIN005 - Manage Physical Assets, focusing on Kalao Restaurant. It includes the development of a physical asset register, a proposal for acquiring new assets (combi oven, coffee machine, and ice machine) with industry quotes and justifications, and a report outlining the reasoning behind the acquisition, budget parameters, environmental sustainability policies, and financial considerations. The project also includes a PowerPoint presentation summarizing the proposal and a maintenance plan with a calendar for the selected assets. The student considers factors like equipment specifications, operational performance, and methods of acquisition while consulting financial specialists and integrating sustainable practices. Desklib provides a platform to explore more solved assignments and study resources.

Manage Physical Assets
Assessment 1 - Project
Assessment 2 – Knowledge Questions
Assessment 3 – Written Test

CONTENTS
ASSESSMENT COVER SHEET 3
Student Agreement: 3
Student Declaration: 3
Due Dates for Assessment: 3
ASSESSMENT OUTCOME 4
Student Feedback: 4
ASSESSMENT OUTLINE 5
Student assessment guide and evidence 5
ASSESSMENT 1 – PROJECT 6
ASSESSMENT 2 – KNOWLEDGE QUESTIONS 10
ASSESSMENT 3 – WRITTEN TEST 14
Trainer Confirmation: 14

ASSESSMENT COVER SHEET
This Assessment Cover Sheet outlines the rules that govern all assessments at Stanley College. This
document must be signed by you for each unit assessment completed. Assessments will not be
accepted for marking/review without a completed and signed Assessment Cover Sheet.
Student Name: Student ID:
Trainer Name: Group ID:
Student Email Address:
Unit of Competence: SITXFIN005 - Manage physical assets
Student Agreement:
By signing this Agreement, I confirm that I have read the Assessment Submission Guidelines, as detailed in the
Student Handbook and/or my Course Study Guide (provided as part of my enrolment and available via the
Stanley College website). In particular:
• The work submitted is my own and does not contain another’s persons material represented in
place of my work. I understand that academic dishonesty could potentially lead to the removal
of my qualification. I understand that I must acknowledge in an appropriate manner all
information and sources of assistance used in my assessment work.
• If your trainer/assessor believes that your assessment/text or any form of assessment has been
plagiarised, then he/she must collect all evidence and refer the matter to the Training Manager
and Student Support Officer.
• I have followed all submission, presentation and file name guidelines outlined in the submission
guidelines. I am aware that if I don’t follow required guidelines, this could result in my
assessments being returned unmarked by my designated trainer and/or fees being incurred.
• I understand that I must not receive undue assistance or the unauthorised help of others in the
preparation of my assessment work.
• I will not allow other students to access or copy any of my assessment work.
• I understand that if I am dissatisfied with the way I have been assessed or my result, I have the
right to appeal within 30 working days of receiving a result. This can be done with my trainer or a
student support officer.
Student Declaration:
I hereby declare that I have read the above statement and that all the material I submit for
assessment is entirely my own and meets all of the School’s assessment requirements.
Student Signature: Date:
Due Dates for Assessment:
Please confirm your due dates for this specific assessment here with your trainer:
Assessment 1 Project Due Date:
Assessment 2 Knowledge Questions Due Date:
Assessment 3 Written Test Due Date:

ASSESSMENT OUTCOME Assessment One (1): Outcome
Satisfactory
☐
Not Satisfactory
☐ Resubmission Date:
Assessment Two (2): Outcome
Satisfactory
☐
Not Satisfactory
☐ Resubmission Date:
Assessment Three (3): Outcome
Satisfactory
☐
Not Satisfactory
☐ Resubmission Date:
Trainer’s Feedback:
Trainer’s Name:
Trainer’s Signature: Date:
Students please note:
Your results will be made available in your Student Portal. Your Trainer will also email you with
feedback on your performance, including where gaps are identified. Please ensure you regularly login
to your student portal and Stanley College email to check this information. All decisions, including
Assessments Outcomes can be appealed. For more information please refer to our Complaints and
Appeals Policy (available from Student Services team or via our website).
Student Feedback:
Please take the time to provide us with any feedback on your experience during the delivery and
assessment experience by emailing us directly at
Alternatively you can complete the anonymous monthly student feedback survey.

ASSESSMENT OUTLINE
Student assessment guide and evidence
This assessment requires you to develop, implement and monitor a maintenance program and
coordinate the acquisition of physical assets.
This will be done through the following:
● Research and apply findings to create proposals to develop a plan for the acquisition,
maintenance and replacement of 3 different types of physical assets.
● Demonstrate procedures to regularly monitor the assets using reports and feedback and
develop and maintain a current register for the assets
● Demonstrate required knowledge required through questioning in addition to a written test
under exam conditions.
Background Information
You are the General Manager for Kalao Restaurant and are aware that there are some items that
need to be purchased. There is a petty cash float of $150 available for small purchases, however
anything over this amount is required to be presented in a written proposal to the owner of Kalao
for approval prior to purchase. Any purchases over the value of $1000 need to have finance options
available in order to assist the owner with their method of acquisition.

ASSESSMENT 1 – PROJECT
Task 1: Develop a Physical Asset Register
The assets in the table below have been highlighted to you as either needing replaced or purchased.
Using the template provided, develop a physical asset register for ten assets listed below:
COMPUTER SYSTEMS EQUIPMENT FIXTURES GARDENS
POS System Cool Room Portable gas heaters
Administration computer(s) Combi Oven Large feature plants
Ice machine Decking
Glasswasher Water feature
Coffee machine
Industrial Microwave
Where known, indicate the depreciation method used. Ask the finance, accounts or maintenance
managers for assistance if necessary.
Asset Register
Template
Completed Asset
Register
(Insert as an object here)
Task 2: Proposal Research
After evaluating the register, you are required to select one asset from each category that you intend
to purchase for Kalao. (These 3 assets will be the focus for the remainder of the Assessment).
You are required to research each of the assets and provide 3 realistic industry quotes for each item.
You will use this research to assist you in creating the proposal that you put forward to Kalao’s
owner for final purchase approval.
Insert your quotes in the relevant boxes below:
Asset Quote 1 Quote 2 Quote 3
Example: POS System
Insert PDF of quote received /
evidence of cost from
published or advertised prices
Insert PDF of quote received /
evidence of cost from
published or advertised prices
Insert PDF of quote received /
evidence of cost from
published or advertised prices
Asset 1 = combi oven Sharp combi oven £249 Five star combi oven
£349.8
Rusell Hobbs
£108.9

Asset 2 = coffee machine Bosch Tassimo coffee
machine £29 Aerobie aeropress £14 Nescafe Dolsce £25
Asset 3 = ice machine Scotsman £15 Whirlpool £23 Maidaid £33

Task 3: Report
Prepare a report to submit to Kalao’s owner that outlines your reasoning for acquisition of each of
the 3 assets.
Your report should be clear and informative and include:
● The items you have chosen to purchase and why.
● Your recommendation to which of the 3 quotes is most suitable with supporting arguments.
● Accurate equipment specifications for each of the assets, including any relevant parameters
when developing the specification to help guide the acquisition process.
● Budget parameters
● Environmental sustainability policies for the business
● Floor plans
● Numbers and types of required equipment fixtures, fittings and furniture
● Operational performance requirements such as efficiency, customer traffic and staff usage
● Types of products and services offered by the business.
● How the asset could be acquired: purchase or a finance agreement.
● If a finance agreement, provide an overview of the type of agreement and important terms
and conditions; if purchasing, which method of depreciation is appropriate for the asset and
explain why.
● A breakdown of costs including:
● Any known additional costs such as extended warranties, interest, delivery, installation,
additional parts or safety equipment required.
● Details of any consultation processes with internal or external financial specialists, including
advice and recommendations.
Acquisition Proposal report
 The item which has been selected to purchase are Nescafe
coffee machine, Rusell Hobbs combi oven and Scotsman
ice machine. It has been choosen by the owner as it fits in
the budget aspects of Kalao’s owner.
 The Quote of coffee machine is most suitable for the owner
as it properly meets the budget set up by company. Also the
organizations producing these machines are reliable.
 Budget parameter which needs to be set up by the company

will be according to the benefits provided by combi oven,
ice cube machine and coffee machine. Also the money
spent on it is properly been utilized.
 The environmental sustainability policy for all the products
include that independent environmental auditing will be
don e for it. And also environmental awareness training and
education to the employees related to the use of machine
will be provided. Furthermore, company will be engaged in
effective communication with workers so that they will be
able to use it appropriately.
 Floor plans means that asking for finance for purchase of
certain goods. Owner can take help from various investors,
purchasers, family and friends.
 Fixture and fittings are mainly done for the furniture which
is movable. To place coffee machine, ice cube machine,
and combi oven three fittings will be done. Company will
require various tools to place and a man who can do it.
 Operational performance that will be required is staff
should be efficient enough to do it. They must be given
proper training and education related to the use of device.
Customer traffic will be managed by effectively
communicating with them. Also by solving their feedbacks
and drawbacks customer can be managed properly. Staff
usage will be done by placing right people at the right. Also
encouraging and motivating them will be beneficial for the
owner as well as owner of the company.
 The type of products and services which will be offered by
company will be fixtures and furniture’s. Also they will
sale product which is of high quality. They will be involved
in giving products like combi oven, ice cube machine, and
coffee machine. Other products related to it would also be
sold.
 The asset would be purchased from the shopkeeper. The
written down value method will best appropriated for it

because the yearly amount of depreciation which is charged
to the profit and loss account is nothing but the capital
expenditure, which was spent on the acquisition of the
Asset, being allocated to that specific accounting period
within the working life of the Asset.
 The additional cost which is been required related to
purchase of these assets are installation cost. It will add in
increase expense of the firm.
 Recommendation from financial specialist will also be
taken. It will offer solution to the problem which owner can
face while installing machines. They will also help in doing
external and internal analysis. Also the specialist will
provide with methods through which organization can save
a lot of cost. This will help them in growing and enhancing.
Task 4: Power Point Presentation
You have a meeting scheduled with the owner and finance officer. Create a short power point
presentation consolidating the information gathered in Task 3. Your presentation should last around
15 minutes and cover your proposal and supporting arguments/evidence as outlined in your report.
Acquisition Proposal
Power point
(Insert PPT as an object h

Task 5: Monitoring and maintenance
The owner granted approval for acquisition of the 3 assets based on the information you provided.
You are now required to create procedures to monitor, record and report on each.
Complete the following exercises to create your maintenance program:
Asset Maintenance Plan
Develop an asset maintenance plan for the three assets based on maintenance policies and
procedures, and the needs of each asset. Establish what type of maintenance program the business
currently uses (preventative, fix on fail, etc.)
● Include any statutory maintenance requirements.
● Include any internal or external auditing processes conducted on the work area or physical assets
in selected area.
● Integrate environmentally sustainable practices into the maintenance plan, where possible.
Asset Maintenance
Plan Template
Completed Asset
Maintenance Plan
(Insert as an object here)
Asset Maintenance Calender
Develop an asset maintenance calendar for either a calendar or financial year showing all planned
scheduled maintenance for your selected assets. You can use the template provided or create your
own.
The calendar must show maintenance to be completed at specific times of the year for a 12-month
period.
Asset Maintenance
Calendar Template
Completed Asset
Maintenance Calendar
(Insert as an object here)

Asset Maintenance Reporting Schedule
Establish maintenance and performance reporting practices to support the asset maintenance
program and ensure effective performance of all assets.
You are required to:
● Document the purpose of the report, when reports will be completed, by whom and who they
will be distributed to.
● If appropriate documents currently exist, indicate how they will support the maintenance
program and the information provided in them. Where necessary, develop templates for
maintenance requests or other reporting and recording techniques.
Asset Maintenance
Reporting Schedule
Template
Completed Asset
Maintenance Reporting
Schedule
(Insert as an object here)
Asset Tracking Template Completed Asset
Tracker
(Insert as an object here)