BSBPMG511 Manage Project Scope Assessment - Australian VET Institute

This document presents a student's completed assessment for the BSBPMG511 unit, focusing on managing project scope within the Diploma of Project Management. The assessment comprises three key parts: knowledge questions addressing core concepts like project authorisation, scope management plans, and change control; a project involving the development of a website, where students are required to gain project authorisation and create a detailed scope management plan; and a scope control project, which tests the ability to manage change requests and report on scope-related issues. The assessment adheres to the Australian Vocational Training Institute (AVTI) guidelines, including referencing requirements, plagiarism policies, and assessment criteria. The student's work demonstrates understanding of project scope management principles, covering elements such as defining scope, implementing scope-management plans, and managing the scope control process effectively.

Student Assessment
BSBPMG511 Manage project scope

UNIT OVERVIEW
BSBPMG511 Manage project scope
This unit describes the skills and knowledge required to determine and manage project scope. It
involves obtaining project authorisation, developing a scope management plan, and managing the
application of project scope controls.
It applies to individuals responsible for managing and leading a project in an organisation, business
or as a consultant.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of
publication.
Elements
To achieve competency in this unit students must demonstrate their ability to:
1. Conduct project authorisation activities
2. Define project scope
3. Manage project scope control process
Performance Evidence
Evidence of the ability to:
▪ complete project authorisation activities
▪ collaborate with stakeholders to produce a scope-management plan
▪ implement scope-management plan according to procedures
▪ review and document scope-management implementation and recommend improvements.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.
Knowledge Evidence
To complete the unit requirements safely and effectively, the individual must:
● identify components of a project scope-management plan
● describe factors likely to impact the project scope
● explain formal change-control processes
● describe methods for measuring work outcomes and progress against plans
● describe methods for segmenting and documenting a work breakdown structure
● identify and describe problem areas likely to be encountered in scope management

● explain procedures for reporting scope change
● explain project life cycle and the significance of scope management
● identify project management tools used for managing scope
● outline roles and responsibilities of project manager in relation to project planning
● identify types of project initiation documentation.

INFORMATION FOR STUDENTS
General Assessment Information
This information is designed to provide you with a full overview of the tasks you need to
successfully complete to be deemed competent in this unit.
You must achieve a satisfactory performance in each of the assessment tasks in order to be
deemed competent in the relevant unit. Where necessary, the assessment tasks are divided into
parts or steps. These are designed to take you through a step by step approach to completing the
activities.
Instructions
First and foremost, please contact your assessor to discuss any necessary adjustments that may
need to be made prior to completing these tasks. The instructions for each of the assessment
tasks are logically sequenced. If you have any questions, contact your assessor immediately. If
there is a practical component to your assessment, you will need to discuss the arrangements for
its completion with your assessor in advance.
Assessment Cover Sheet
Once you have completed all of the tasks, complete the Assessment Cover Sheet, sign the
declaration and forward along with your documentation to your assessor, or upload on the student
portal as directed by the assessor.
Submitting Assessment Tasks
All written assessment tasks must be typed and submitted with the provided cover sheet.
Your trainer/assessor will tell you when assessments are due. It is your responsibility to ensure
that assessment tasks are submitted on or before their due date.
Extensions for individual assessment tasks may be negotiated with your trainer in specific
circumstances. You must request this prior to the due date, and extensions due to illness will
require a medical certificate. Extensions will be confirmed by your trainer/assessor.
Where assessment tasks are submitted following the conclusion of the term without a medical
certificate or extension, a late submission fee for each assessment task will be charged.
Assessment Outcomes
There are two outcomes of assessment tasks: S = Satisfactory and NS = Not Satisfactory (requires
more training and experience).
You will be awarded C = Competent on completion of the unit when you have achieved S for all
completed assessment tasks and by meeting all the performance criteria. If you fail to meet this
requirement, you will receive the result NC = Not Competent and will be eligible to be re-assessed
according to Australian Vocational Training Institute (AVTI)‘s policy.
If you are deemed Not Competent by your assessor and require re-assessment, you will be
informed of the process. A fee may be charged according to AVTI policy.
If all assessment tasks are not completed for a qualification, a certificate will not be awarded. A
Statement of Attainment for completed units of competency will be provided.

Your Results
Your assessor is committed to providing you with detailed feedback on the outcomes of the
assessment and will provide guidance on areas for improvement. In most instances, you should
only need to complete the sections of the assessment that were deemed not satisfactory.
However, it is important to remember that depending on the task, it may be necessary to repeat the
whole task (for example presentations or the delivery of a training session).
You are entitled to view your results at any time by viewing them once they are uploaded on
RTOManager.
Reasonable Adjustment
AVTI supports individual differences in the learning environment and provides ‘reasonable
adjustment’ in training and assessment activities to support every learner. If you have any special
needs that make it difficult for you to complete your learning or assessments, you should discuss
this with your assessor beforehand and will be provided with reasonable alternatives to assist you
to complete the required tasks such as completing tests verbally or using an interpreter.
What happens if you do not agree with the assessment result?
If you do not think the assessment process is valid, or disagree with the decision once it is made,
or believe that you have been treated unfairly, you can appeal. The first step is to discuss the
matter with your trainer.
If you still do not agree with the results, refer to the AVTI Complaints and Appeals Policy and
speak to the Student Services team.
Support
While we may not be in a position to assist you with language training or specific LLN training, our
assessors will work with you to ensure that you are supported throughout your qualification. If you
require individual tutoring this may attract an additional fee (see Student Handbook). Support may
be offered by your assessor, or for more specialist support you may need to contact AVTI
administration.
Plagiarism and Referencing
Plagiarism is a form of theft where the work, ideas, inventions etc. of other people are presented as
your own. Information, ideas etc. quoted or paraphrased from another source, must be cited using
the Harvard referencing system. Direct quotes must be acknowledged with quotation marks around
the relevant words/ sentences or ideas.
You must also list the sources at the end of your assessment.
It is advisable to never copy another person’s work. Should it appear that your work has been
copied or does not appear to be authentic, you will be asked to speak to your Course Coordinator
and required to re-submit it. A fee may be charged according to AVTI policy. If it occurs on more
than one occasion, your enrolment may be cancelled.
Contacting the RTO
If you should need further support or assistance, please do not hesitate to contact the Student
Services team.

ASSESSMENT
BSBPMG511 Manage project scope
There are three assessments for this unit:
1.Assessment Event 1 – Knowledge Questions
You are to read the questions and respond in writing with the most suitable answer. There are 10
questions, all of which must be completed. The questions require short answers and you may
respond in bullet points as appropriate.
You may use various sources of information including workbooks, internet and other documents,
but must correctly reference your sources.
2. Assessment Event 2 – Project authorisation and project scope
management plan project
Students are required to gain authorisation for a project to develop a web site and then develop
a scope management plan.
3. Assessment Event 3- Scope control project
Students will need to demonstrate their ability to manage project scope-control processes by
managing a change request and reporting on scope management issues.
You will be marked against the criteria in the attached marking guides.
Your assessor will advise you when each part of this project is due.
Assessment Schedule
Assessment Due Date
1. Assessment Event 1 – Knowledge Questions
2. Assessment Event 2 – Project authorisation and
project scope management plan project
3 Assessment Event 3- Scope control project

ASSESSMENT COVER SHEET
Student Name:
Student ID:
Contact Number:
Email:
Trainer / Assessor Name: Tanzia
Qualification: BSB51415 - Diploma of Project Management
Unit of Competency: BSBPMG511 Manage project scope
Assessment:
☐ Assessment Event 1 – Knowledge Questions
☐Assessment Event 2 – Project authorisation and project scope
management plan project
☐ Assessment Event 3 – Scope control project
Due Date: Date Submitted:
If your assessment is being submitted after the due date, please attach a copy of the written
confirmation of extension received from your assessor.
Declaration: I have read and understood the following information at the
beginning of this assessment guide (please tick):
☐ Assessment information
☐ Submitting assessments
☐ Plagiarism and referencing
I declare this assessment is my own work and where the work is
of others, I have fully referenced that material.
Name (please print) Signature Date

ASSESSMENT 1: WRITTEN QUESTIONS
Read the questions below and respond in writing with the most suitable answer. There are 10
questions. You must complete them all. Most questions require short answers and you may also
use bullet points.
You may use various sources of information including your workbook, internet and other
documents; however, you must reference your sources for each question. Your assessor will
advise when this is due.
Written answer question guidance
The following written questions use a range of “instructional words” such as “identify” or “explain”,
which tell you how you should answer the question. Use the definitions below to assist you to
provide the type of response expected.
Note that the following guidance is the minimum level of response required.
Analyse – when a question asks you to analyse something, you should do so in in detail, and
identify important points and key features. Generally, you are expected to write a response one or
two paragraphs long.
Compare – when a question asks you to compare something, you will need to show how two or
more things are similar, ensuring that you also indicate the relevance of the consequences.
Generally, you are expected to write a response one or two paragraphs long.
Contrast – when a question asks you to contrast something, you will need to show how two or
more things are different, ensuring you indicate the relevance or the consequences. Generally, you
are expected to write a response one or two paragraphs long.
Discuss – when a question asks you to discuss something, you are required to point out important
issues or features and express some form of critical judgement. Generally, you are expected to
write a response one or two paragraphs long.
Describe – when a question asks you to describe something, you should state the most noticeable
qualities or features. Generally, you are expected to write a response two or three sentences long.
Evaluate – when a question asks you to evaluate something, you should do so putting forward
arguments for and against something. Generally, you are expected to write a response one or two
paragraphs long.
Examine – when a question asks you to examine something, this is similar to “analyse”, where you
should provide a detailed response with key points and features and provide critical analysis.
Generally, you are expected to write a response one or two paragraphs long.

Explain – when a question asks you to explain something, you should make clear how or why
something happened or the way it is. Generally, you are expected to write a response two or three
sentences long.
Identify – when a question asks you to identify something, this means that you are asked to briefly
describe the required information. Generally, you are expected to write a response two or three
sentences long.
List – when a question asks you to list something, this means that you are asked to briefly state
information in a list format.
Outline – when a question asks you to outline something, this means giving only the main points,
Generally, you are expected to write a response a few sentences long.
Summarise – when a question asks you to summarise something, this means (like “outline”) only
giving the main points. Generally, you are expected to write a response a few sentences long.

Provide answers to all of the questions below:
1. Identify and describe two documents that can be used to initiate projects.
Project charter is considered as a formal short typical document that explain project within its
entirely that includes what are the objectives as well as how it will be carried out as well as about
the stakeholders. Formally it gives the existence of project as well as gives a reference source
regarding future. It provides a direction as well as sense of purpose to the management from
beginning to the end (Demirkesen and Ozorhon, 2017).
The purpose of a project charter is to authorize the project management in order to begin the
approved projects as well as enables to utilise firm resources in order to accomplish the project
objectives.
2. Identify and describe two key components of a project scope management plan.
Two components of scope management plan
Scope statement- It also outlines project as it is considered as core of the scope management plan as
well as other components lay the foundation. It is considered as the written description of the major
deliverables, assumptions as well as constraints (Ika, Söderlund, and Landoni, 2020). It specifies
scope of project in effective way.
WBS- The work breakdown structure is considered as the divisions of project into several tasks. It
also forms the techniques of the modern project management techniques regarding each task that
can be analysed by the project for budget progress and schedule.
3. Describe two factors that can impact on a project scope.
Two factors that can impact on project scope
There are various factors which can impact on project scope. It is defined as below:
Time- It is common factor as in this if there is any variation in time than it can impact on project
scope. For instance- delay in project will impact in negative way on scope as it can go wide in other
areas. It includes milestone, schedule, etc.
Resource- In this if there is lack of resources then it can impact on scope. Besides, it will also led to
rise in cost of project as well (Picciotto, 2020)

4. Explain the purpose of a change control plan within a project scope management plan
and summarise the key processes that should be followed in order to control changes
within a project.
Purpose of change control plan within scope management plan
A change control plan ensures that in project if there is any change occurred then it must be
properly reviewed, defined and approved. This is because it helps in avoiding any unnecessary
change in it and disruption of project. Moreover, it enables in using resources in efficient way.
Thus, accordingly changes are made into scope management. The process followed in it is as follow
Define change request- In this a change request is defined in it.
Submit review request –The change request is reviewed and submitted.
 Define options- Various options are identified of change.
Final decision – At last final decision is taken of change (Mutcherson, 2018).
5. Explain two methods that can be used to measure project outcomes and progress and
provide example to illustrate each.
Two methods used to measure project outcomes
There are different methods by which project outcomes are measured.
Quality- It can analysis what one can doing meets the standards in order to set out within quality
plans. In this there are certain standards set by which project outcome is measured (Demirkesen and
Ozorhon, 2017).
Cost- Several executives can rate cost management as one of the highest priority as one can analysis
how the project is financially performing which is considered as vital. Here, cost of project is
measured with actual budget.
6. Describe two methods for segmenting and documenting a work break down structure
(WBS).
Two methods for segmenting and documenting a work break down structure (WBS).
A WBS break project into various stages and define roles and responsibility in project. It is
like an organizational chart. The two methods in it are defined as

Pictorial method- in this an organization chart is developed. This represent flow of authority from
high to low level (Tereso, Ribeiro, and Ferreira, 2019).
Outline method- It contain items and sub items of project. Thus, each small item represents
component of high level item. Basically, it is used for monitoring and controlling of project.
Thus, these are two methods of segmenting WBS through which roles are defined in project.
7. Identify and describe two problem areas likely to be encountered in scope management.
Two problem areas likely to be encountered in scope management.
Not including all work- Several Project managements have bad habit as they missed activities and
deliverable as they include the processes in order to assure that project includes all work but they do
not include that (Radujković and Sjekavica, 2017).
Gold plating is also included within project which is known as extra features to be added which is
not requested.
8. Explain the concept of the project life cycle and the importance of scope management
within this cycle.
Project management plan- It is also known as the formal document that focuses on how a project
should be going in order to carried out. It outlines the goals, scope, budget, timeline as well as
deliverables of a project as well as it is vital to keep a project on time (Ika and et.al., 2020). It is
vital for keeping a project on track. It includes.
Executive summary which is a short description of the report's content.
Project schedule- It is a high level view of milestones as well as project tasks.
Project Resource- The personnel, budget as well as other resources that can be needed in order to
meet goals regarding project.
Risk and issue management plan- It is known as the plan for stakeholder and team communication
that will be handled over the project course.