Analyzing Efficiency and Motivation in Organizations

The report delves into how employee motivation is crucial for organizational efficiency, emphasizing the use of various motivational techniques across different demographics in terms of age, gender, and education levels. It presents findings from a study on 229 employees, highlighting how eco...Read More

Running head: EFFICIENCY IN ORGANIZATIONS 1
Efficiency in organizations
Name
Institution

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Efficiency in Organizations
Today, the regional and global changes that are occurring have both positive and negative effects
on organizations. With this regard, there is a need for organizations to have strong, decisive, and
driven managers who are able to evaluate the processes. This report seeks to analyze the different
techniques which managers employ to ensure that workers at Cerkezkoy Organized Industrial
Site are as efficient as possible in their working processes.
Efficiency
Efficiency is vital in any organization and it is one actor that brings success in different
organizations. Due to the continually occurring changes in enterprises, there is a need for
businesses to take advantage of the opportunities that present themselves. Organizations need to
make sure that they reduce the risks associated with the changes and therefore reduce losses.
Efficiency is measurable. It refers to the level of productivity in any organization. Due to the
high competition levels that exist, organizations have the responsibility to ensure maximum
efficiency.
Efficiency occurs in different dimensions. There is need for technological and operational
efficiency. Efficiency can also be defined as the proper utilization of all factors of production,
namely; land, capital, labor, and the entrepreneurship. Efficiency is also the ratio of income to
the production costs. Intra-organizational efficiency is the existence of proper dialogue between
the employer and employees in an organization thus ensuring proper relationships between
managers and employees and hence leading to increased productivity.
Factors That Affect Efficiency

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There are different intra-business and extra-business factors that affect efficiency. It is vital for
organizations to increase efficiency in all their activities. When businesses enlarge, employees
are involved in more tasks and they are able to carry out different tasks in the business as
opposed to just one task. This in turn leads to job enrichment. This is because carrying out just a
single task may lead to monotony and the employees may not be highly motivated because they
are not aware of the value they are adding to the company. However, when the employees
perform different tasks, they are able to see their significance in the full production process and
as a result, they become highly interested in performing their different responsibilities.
Methods Used to Increase Efficiency in Organizations
Work study is a process which involves a calculation of the productive hours in a business to
find out work hours that are inefficient, and therefore work to increase efficiency during the
unproductive hours. There is a belief that the process of job simplification ensures that
employees are highly motivated to do their jobs in a productive manner. Zero-based budget
management is a system that brings in efficiency by making sure that the scarce resources in an
organization are optimally distributed. Force field analysis seeks to foresee challenges that an
organization is likely to face and ensures that these issues are well planned for. Brainstorming,
on the other hand, involves coming up with ideas and arguing them out to find how the
organization can benefit the most. Finally, nominal grouping method is used to foresee future
issues and come up with ideas and consequently implementing them and evaluating the progress.
Reasons for Low Efficiency Levels in Organizations
There are different reasons why organizations may have low efficiency levels. These include;
lack of a safe and healthy environment to work in, poor relations existing between the employees

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and the managers, lack of harmonious relations between employees and other colleagues, lack of
motivation among the employees to perform certain tasks to completion, low payment of
employees which they feel is less than their work’s worth, and employees lack of love for the job
which makes them not to value the job and hence produce low quality work. Based on these
problems, activities that can be carried out to ensure that employees are efficient in their tasks
include; proper wage payments and bonuses, presence of job security, fair working hours, breaks
to rest, and a safe and healthy working environment.
Today, it is of great significance for organizations to provide goods and services of the highest
quality and at the low costs to survive and outdo their competition as well as make a profit. It is
also vital that businesses ensure that the notion of motivation is ensured to increase efficiency of
labor at the low costs.
Advantages of Employee Motivation
There are different advantages of motivation of employees in any organization. These include;
Fulfillment of community needs. This is through the provision of high quality products and
excellent customer service resulting due to the motivated employees. Employees who are
motivated because they value their jobs are able to have ego satisfaction due to the feeling of
self-assurance. Finally, motivation enables the employees to become competitive which in turn
enables social and economic development of the organization.
How Managers Influence Employee Motivation Levels
Managers are very significant in their contributions that influence how employees behave and
therefore perform in the achievement of the strategic objectives of the organization. Therefore,
there are a number of ways in which they can influence the behavior of employees positively in

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accordance with the policies of the organization. These include; allowing free expression of
points of view from the employees, being attentive to what employees say, interacting with
employees in a sincere manner, talking respectfully to employees, listening and considering the
wishes of their subordinates, and making promises that they can keep to employees among
others.
Research Findings
This report also includes a research that was conducted to determine what a sample of two
hundred and twenty-nine employees think about the use of different tools of motivation on
employees, with the aim of increasing efficiency in the organizations. This research was
conducted by the use of a questionnaire that is divided into different sections. The first section
required details of the respondents in terms of their gender, age, experience, education
information, and their roles in the organizations. The second part seeks to find what employees
think of motivation tools with questions formulated in the form of a Likert scale.
Analysis of the data collected showed that sixty-three of the total respondents are female and one
hundred and sixty-six are male. The respondents are of the ages of eighteen and above. The
different respondents are in different professions, and their income distributions are widely
distributed. Their marital status are also different with some of them being single, divorced while
others are married. Finally, their terms of office are also different.
Further analysis proved that the data collected is reliable. An analysis of the impact of the
motivation tools in regard to gender revealed that both genders agree on the impact of economic
tools on both motivation and psycho-social tools. However, they disagreed on the impact of
organizational and managerial tools on motivation.

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In regards to different age groups and the factors affecting motivation, it was found out that all
age groups were in agreement that economics tools, psycho-social tools, and organizational and
managerial tools all affect employee motivation. A Kruskal-Wallis test was conducted to see if
employees of differing education status agree on the impacts of economic tools, psycho-social
tools, and managerial and organizational tools on employee motivation. Results revealed that no
differentiation existed. In regards to the amount of payment the employees received, it was found
out that the people who earned a low income were much easier to motivate in relation to the
existing motivation tools as compared to people who earned high income levels (Guclu & Guney
2017).
This research, therefore, showed that though different motivational tools worked for some people
and not for other people, they are important and when well used they can lead to increased
efficiency. Bearing in mind that the fundamental reason for the formation of businesses is to
make profits, efficiency is very vital in this process. It is important that managers use techniques
that make the employees as productive as possible regardless of their age, gender, levels of
education, or period of experience. By so doing, the organizations will make profits continually
and increase revenues as well as save costs.
Recommendations
There are other ways that organizations can increase their efficiency apart from in terms of
employees. First, they can take advantage of economies of scale and increase production. This
will enable them to lower their prices hence make more sales but still increase their profit
margins. Second, they should take advantage of technology in their activities. This ensures faster
production and it enables the organization to produce high quality products and services. Third,
they should provide customers with high quality customer service as well as after-sale services to

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ensure that they create loyalty in their customers and therefore have a competitive edge against
other providers of the same goods and services.
Conclusion
Indeed, all factors of production when properly utilized will lead to efficient production and sale
of different goods and services in organizations. It is therefore vital that they all be used
properly. The factor of production that needs to be most efficient is labor and that is why this
report pays a lot of emphasis on the importance of employee motivation and outlines ways in
which this can take place.

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References
Guclu, H. & Guney, S., 2017. The Effect of the Motivation Techniques Used by Managers to
Increase the Productivity of their Workers and an Application. Business Management
Dynamics, 6(7), pp.1–18.