Analyzing HR Service Agreements and Code of Conduct Updates

This report delves into the critical aspects of managing HR services, focusing on designing effective service agreements and updating codes of conduct. It includes two service agreements, one with WHS Warriors for employee training on workstation setup and another with Ergonomic Experts for w...Read More

Managing HR Services

INTRODUCTION
In present highly competitive business environment, all types of organization are facing
increasing pressure to minimize operational costs. It has become crucial for companies top
deliver high value to customers for accomplishing such targets business entities is required to
outsource some of non core activities. Human resource management is considered to be as one of
the non core business function which can be easily outsourced by firm. Many of the companies
outsourced human resource function in order to save cost, effort and also time. There are few
enterprises which provides the human resource management services in order to assist
customers in reducing cost. Managing HR Services is crucial in order to provide client with high
level of satisfaction.
The report will have focus on analyzing the way to design the service agreements. Study
will emphasize on identifying the objective of work from home program. It will include draft of
E-mail for sharing the information about the updates in code of conducts.
PART A
1. Developing a service agreement for each provider
Service agreement can be defined as the agreement between two parties where an
individual agrees to provide particular service to other.
Service agreement for WHS Warriors
This service agreement is made as well as entered into by the undersigned parties that is event
master Company and WHS Warriors contractor. In context of the commitment, rights as well as
obligation of parties are :
1. Terms
The term is required to be followed by both the parties in agreement from the date 27.3.2019
and will continue until 27.7.2019. Terms in the contract can be extended only through the
mutual consent between parties.
2. Services
Services which are required to be provided by WHS Warriors includes training to employees

related to the workstation set up.
Service provider can take instruction from human resource manager (john). Additional services
or changes in the services can be made through mutual consent of both the parties.
3. Compensation
The contractor will be provided with 2000$ per session which will be paid by company weekly
after completion of each training session.
4. Confidentiality and intellectual property
As per the terms and conditions agreed , both the parties in contract can not reveal or disclose
each other business information without taking permissions. In addition to this, both the
organization can not include the third party in contract.
In addition to this, contract shows their complement agreement with the term in contract that
they will not recruit employees directly or indirectly.
5. Termination
The contractor will maintain relationship with organization till the completion of task or till the
set date. Contractor shows agreement with the term in contract that they will not breach or
terminate contract without informing other party.
6. Obligations surviving termination of the contract
Both the parties especially contractor will have obligations to protect and preserve the
intellectual property , other warranties and confidential business information.
7. Contract management
Contract management will be based on the oral as well as written commitment by both the
parties. The changes in the contract can be made only through mutual consent.
8. Terms in the agreement is designed considering the benefit of both the parties in contract.
9. Governing legislation as well as principles of construction
Service agreement for Ergonomic Experts
This service agreement is made as well as entered into by the undersigned parties that is event
master (Company) and Ergonomic Experts (contractor). In context of the commitment, rights as

well as obligation of parties are :
1. Terms
The term is required to be followed by both the parties in agreement from the date 27.3.2019
and will continue until 27.7.2019. Terms in the contract can be extended only through the
mutual consent between parties.
2. Services
The services which is required to be provided by Ergonomic Experts includes execution of
audits every week. According to the agreed terms Ergonomic Experts will conduct 30 audits.
3. Compensation
Ergonomic Experts will be provided with price of 500$ which will be paid weekly after
completion of every audit.
4. Confidentiality and intellectual property
Contractor agrees that they will not breach any non-disclosure.
5. Termination
An organization can terminate agreement any time without giving the prior notice.
6. Obligations surviving termination of the contractor
Contractor will have obligation to provide all the services which has been agreed. If in case
contractor fails to provide the services company can deduct the payment.
7. Contract management
Propriety information as well as confidentiality information agreement will represent the
complete contract between parties.
2. E-mail service agreement to WHS Warriors
To: Emma.Dean@WH
SWarriors.com.
Subject: Service agreement
Good afternoon
This is to share important details about the service agreement. I want to inform you that
Purpose of training session is to assist employees in analyzing the way to set up office at home.
Other crucial information related to service agreement includes:

Scope of work including dates : As per the agreement you will require top provide to
employees on workstation set up. Two sessions will be organized per week starting date will be
20th of this month. 10 workers will be there in per session.
Price point: A company will pay 2000$ per session which will be paid weekly.
Requirement of Quality assurance: eighty five percent above will be considered to be as
satisfactory quality.
Detailed service agreement is attached with the mail. I request you to rerun the signed
agreement within 48 hours.
With regards
3. E-mail Ergonomic experts service agreement
To : Tony.Smith@ergo
nomicsexperts.
Subject : Service agreement
Attached service agreement
Good Afternoon
This is to inform you that our objective of work from home program is to hire highly skilled as
well as talented employees with no geographic limit. Other important information related to
service agreement are :
Scope of work including dates : You are required to perform I audit every week starting from
10th of next month. You have to conduct total 30 audits. The activities which are to be covered
in audit include set up of workstations, rest breaks and stretches.
Price point: For providing the specific services you will be provided with amount of $500 after
completion of each audit.
Expected performance standards: High performance is expected.
Requirement of Quality assurance: Above eighty five percent will be considered to be as
satisfactory. 90 percent of quality assurance is required in context of improvement from internal
workplace inspection.
Detailed service agreement is attached with the mail. I request you to rerun the signed

agreement within 48 hours.
With regards
4. Accessing the code of conduct, and making amendments in code of conduct to incorporate the
feedback received
Code of conduct
Policy
Management committee as well workers in an organization is required to follow rules and
regulations which will reflect their behavior. Code of conducts are designed in order to promote
discipline as well as professionalism at workplace.
Definitions
Code of conduct can be referred to as guidelines as well as regulations which are required to be
followed by people.
Process
Code of conduct philosophy
The philosophy of management in event master behind implementing code of conduct is to
fulfill the needs of customers by providing them with professional services. The purpose of
enforcing the rules and regulation at workplace is to make sure that all workers are treated in
good manner which reflects the value, culture and mission of an enterprise.
Compliance : The following rules which are required to be followed by employees are :
2. Workers need to follow the workplace health and safety policy,
3. Employer need to maintain the confidentiality of information provided by employees.
4. All people working in an enterprise are required to maintain professionalism, honesty,
integrity and ethics at workplace.
5. All the employees are provided with an opportunity to work from home but the
conditions is that they need to submit their work daily on time.
6. In context of work from home, workers have to provide daily work report to their
leaders or managers.
7. Workers in case can not complete the work due to some situation than they need to
provide proper justification to their leaders for the same.

8. Other situation if an individual is planning to take leave on particular date then they need
to inform their supervisor.
9.
Employees and management committee behavior
 As per the disciplinary actions can be taken by management for breach of any rule.
 If the breach of conduct is of a legal nature, it will be addressed in accordance with
relevant Federal, State or local
government laws.
 Legal action can be taken against employees for promoting any kind of discrimination at
workplace.
 Smoking or drinking alcohol within the office premises will not be allowed.
 Strict action will be taken in case any employee steal or damage the property of
organization.
Dress code
 Dress code is required to be wear by employees working at different position in an
enterprise.
 Uniform should be clean as well as tidy.
Privacy and confidentiality
 It is the duty as well as responsibility of management as well as workers to maintain the
confidentiality of information provided by customers. Employees as well as
management in an organization is required to take an appropriate action in order to
prevent the misuse of clients information.
10. It is mandatory for all workers to utilize work related devices for professional use. Strict
actions can be taken by organization for breach of security by an individual.
5. Sending E-mail to all employees highlighting the amendments in code of conducts
To : Allstaff@event masters.com

Subject : Regarding updation in the code of conducts.
This is to inform you all that there are some amendments in code of conduct. According to the
new rules and regulation employees will be provided with work from home opportunity. But
there also working from home will be required to follow certain rules as well as regulations
such as :
 Workers those who want to work from home need to take prior permission from
management.
11. It will be compulsory for all employees to use related devices for professional work.
Strict actions can be taken by organization for breach of security by an individual.
12. Employees will be required to provide daily reports to their supervisors.
13. Workers need to visit office once in a week.
14. Employees need to inform about the work status to leaders on routine basis.
15. They have to maintain the confidentiality of information related to company or
customers, an individual might have to face legal issues for breaching of rule.
Kind regards
HR
PART B
Role -play to negotiate the Service Agreement Negotiation with Tony Smith, the consultant at
Ergonomic Experts.
HR manager: Hello, so, why don't we start with the things that are most important to us in the
service agreements. The priorities needs to be discussed first so that then we will be able to make
the service agreement more valuable and countable.
Tony Smith: Well sure, there are various important things present in the agreement for us as
well. So, what should we talk about firstly?
HR manager: Well, then tell me what are your requirements and terms regarding service
agreement?

Tony Smith: The most important discussion is regarding the terms and price of service
agreement. As I told you on the phone as well I cannot enter into this service agreement with this
price point.
HR manager: Well, I understand this, but I am sorry I cannot pay you more than 300 $ per
audit. But we need to also make negotiation in the terms of service agreement as well.
Tony Smith: Well, this can be a fine price for the services we will be providing. Yes tell me
what it can be?
HR manager: The scope of work needs to be improved and you need to provide us with 35
audits on total for 300 $. We will be also providing you with the facility of from from home
assessments for your comfort. The purpose of work from assessment is that it will provide you
safety and security as well.
Tony Smith: Yes, this is totally fine and I agree with these terms of agreement. You need to also
provide us with proper workstation diagram and required instruments, such as Ergonomic mouse,
wrist cushion , mouse pad, monitor, phone, reference materials and other things. The immediate
corrections and adjustments also needs to made on the workstation. We will also require
assessment of working methods and stretches sheets.
HR manager: Yes, we will provide you all the required things and arrangements in workstation.
I need to put emphasis that we will require proper quality assurance processes through out the
agreement. Above 85% ratings are required results from surveys and also 90% improvement
through internal workstation inspections. High performance is expected from your side.
Tony Smith: I assure you that our team will provide you with best outcomes and results through
the services provided. The quality assurance and performance expectations will be effectively
fulfilled from our side. I also need to put emphasis regarding the risks of slips, trips and falls as
these are the key areas while assessing risk or uncertainty. We want environmental cleanliness at
work place so that incidents of slips, trips and falls do not happen.
HR Manager: The improvements will be made in the internal workstation. The ethical behavior
and practical practices needs to be followed at work and workplace. The ethical behavior is good
to be practiced at business and it also includes respect for various key morality principles such as
fairness, honesty, dignity, diversity and individual rights.
Tony Smith: Yes, you are right, I make assurance that the business activities will be carried out
with ethical practices and behaviors.

PART C
1. Mailing Carlos for informing him about the incidence and seeking permission for termination
of agreement
To: [e-mail]
Subject : Breach of service agreement by Ergonomic Experts
Good afternoon
I hereby inform you that the breach of contract has been done by Ergonomic Experts. I have
received mail from the one of staff members complaining about workers of Ergonomic Experts
visiting the house of workers any time they wish. One of the workers of Ergonomic Experts
took the photo and then he just vanished. After hearing complaint from one of employees I
investigate the issue and consult the other workers and I found that it was true fact. Considering
the issues faced by employees due to audit I think termination of the service agreement would
be best and I hereby to seek permission for the same. I will wait for your reply.
With regards
2. E-mail for terminating the service agreement
To :[e-mail]
Subject : Breach
Good afternoon
I hereby inform you that we did not need your audit services any longer and I am terminating
the agreement which we have undergone for the audit services dated 10.3.2019 as well are not
satisfied with the services provided by you. In addition to this , our workers have to face various
issues related to the services. We have not seen any improvement in our HR function. So We
have decided to terminate the contract for audit services. Any amount due for the service
provided can be collected from headquarter of company anytime during office hours.

With regards