Managing Meetings Report: Price Revision Strategies at Adept Owl Games

This report details the management of a meeting concerning price revision strategies at Adept Owl Games, a fictional board and card game company. The report begins with a meeting requirements form, outlining the meeting's purpose, participants, and agenda. It then presents a meeting preparation action plan, detailing the steps taken to organize the meeting. The report includes a meeting invitation, an agenda, and a meeting brief distributed to attendees. The core of the report is the meeting minutes, initially drafted by a secretary and subsequently corrected, capturing the discussions and decisions made. Finally, the report includes a meeting participant evaluation form to assess the meeting's effectiveness. The report provides a comprehensive overview of the meeting process, from planning to evaluation, highlighting key aspects of effective meeting management within a business context.

Running head: MANAGING MEETINGS
Managing Meetings
Name of the Student
Name of the University
Author Note

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Table of Contents
Assessment 1:..................................................................................................................................2
Assessment 2:..................................................................................................................................9
Assessment 3:................................................................................................................................21
References......................................................................................................................................23

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Assessment 1:
Introduction:
One of the most famous companies of dice, card and board games, in Australia, the Adept
Owl Games Company, has a significant market share in the country as well as in international
market of games for all ages. However, with the emergence of new companies and a more
globalized market, with easy exports and imports, the company is facing price competitions and
it is in need of a new pricing design, to win over the market. I, being the Chief Executive Officer,
of the company, have called for a meeting, the details of which are given below (Hudson 2017):

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Form 1: Meeting Requirements Form:
Meeting Requirements Form
Chairperson Mr. Phillip Coene
Department The Chief Executive Officer
Meeting name Revision of prices of board and card games (for profitability of company and
its workers)
Meeting details
Date 23.08.2017 Time 11:00 am
Location Head Office of Adept
Owl Games Company
Budget $1200-$1500
Meeting format
Purpose Discussing the pricing structure of the company and its competitors
Agenda To revise the prices to make the company more competent
Participants Internal External
Mr. Adam Griffith Board of Directors
Mr. Phillip Coene CEO
Miss. Elizabeh Marchetti Human Resource
Manager
Mr. John Wright Operation Manager
Mrs. Lucia Reuden Marketing Manager
Mr. Francis Vantur Shareholder with
maximum number of
shares of the company

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Speakers 1. Mr. Phillip Coene
2. Mrs. Lucia Reuden
Seating arrangements Conference Room 1, second floor, wing 4
Video or teleconference requirements NA
The detailed action preparation plan of the meeting is given below:
Form 2: Meeting preparation action plan:
Meeting preparation action plan
Meeting name: Revision of prices of board and card games
Meeting date: 23.08.2017
Chairperson/Host Mr. Phillip Coene
Action required By whom By when
To come up with the pricing issues that are creating
less prospects for the company
Operations Team 10.08.2017
To call for the meeting with concerned authorities CEO 15.08.2017
Sanctioning of the proposal for calling of the
meeting
Board of Directors 19.08.2017
Preparing for the meeting, inviting the concerned
personnel, arranging for the venue and time, other
amenities, refreshments and lunch
HR Manager 21.08.2017

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The meeting being called within a short period of time, sending meeting invitations by
post was not a possible option as it might have caused confusions and delays in reaching to all
the concerned invitees. Therefore, email was chosen as the appropriate medium to send the
invitations, as it is easy and less time-taking (Kauffeld and Lehmann-Willenbrock 2012). The
invite for the meeting is as follows:
Meeting Invitation:
20 August, 2017
Subject: Meeting for “Revision of pricing strategies for Adept Owl”
Dear Members,
This is to inform you, that the company has arranged for a meeting to discuss a change in
the price structures for its card and board games, in order to make the products more affordable
for the consumers and to increase the profitability of the company. As a part of the company, we
cordially invite you to participate in the meeting and offer your suggestions and guidance to
ensure the betterment of our company.
The meeting will be held on 23 August, 2017, in Conference Room 1, Second Floor, at
our Head Office at 11:00 am.
Please find the directions for the venue and the agenda of the meeting attached below.
Sincerely,
Mr. Phillip Coene
Chief Executive Officer

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Adept Owl Games Company
Meeting Agenda (Tropman 2013):
Price Revision Meeting
Date: 23.08.2017
Place: Head Office of Adept Owl
Objectives:
 Providing an orientation regarding the initiative
 Reviewing the purpose of the meeting
 Discussing problems currently faced by the firm
 Discussing the possible solutions to the problem
 Identifying goals
 Identifying the challenges
 Planning steps
 Evaluating the meeting
Agenda:
11:00 Welcoming guests, reviewing the agenda and fixing next meeting
11:15 Reviewing the purpose of price revising
11:30 Starting discussion regarding price challenges currently faced by the company
12:00 Reviewing draft format of the plan of action
12:45 Identifying the goals of the company

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1:00 Taking shareholder’s opinion
1:15 Planning steps and what should be the progress till next meeting
1:30 Selecting personnel for specific job roles
2:00 Complete evaluation of the meeting
Form 3: Meeting Minutes Template:
Price revision meeting of Adept Owl Enterprise
Date: Time: Location:
Invitees:
Time Action Outcome
The participants of the meeting received meeting papers on the scheduled date. The
meeting papers, including minutes, brochures of the company and briefings of the meeting, were
kept in folders each for one person and each folder was kept on the table in front of each
attendee’s chair along with notepad, pen and water bottles (Hilb 2012). The meeting paper
(Brief) in this case is as follows:

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Meeting Brief
Adept Owls Games Company
Meeting Date: 23.08.2017
Participants:
Mr. Adam Griffith
Mr. Phillip Coene
Miss. Elizabeh Marchetti
Mr. John Wright
Mrs. Lucia Reuden
Mr. Francis Vantur
About Adept Owls (Australia):
The company, one of the biggest board and card game makers in Australia, has been
catering to the entertainment needs of people of all age groups, in Australia and other countries
for the last few decades. Known for their quality products and innovations in games, the
company has received love and confidence of consumers belonging to all age groups, especially
children (Barbara 2015).
Price Revising Strategies: Formulation and Implementations:
The Need:

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Due to the increase in the competition in the global market as well as reduction in the
cost of production of the company, due to improved technological innovations, the company has
decided to revise the price structures of their products as a whole and specifically the card and
board games. The measure has been suggested keeping in mind the market and capturing greater
market share by making their products more affordable (Hollensen 2015).
The Purpose:
The meeting has the primary objective of discussing about the challenges that are
expected to be faced by the company in this aspect, the strategies that are being already
undertaken by the key competitors of the company. The meeting also has the purpose of
formulating the counter strategic solution that can be incorporated by Adept Owl to get an edge
over their competitors and increase their future profitability and prospects (Keegan and Green
2015).
Assessment 2:
I assigned my personal secretary, Mr. Paul Smith, as the minute-taker for the meeting in
order to keep a track record of the meeting and its outcome. For this purpose, I gave him the
minute template [As designed in Assessment 1] and gave him required organizational criteria
that he needs to keep in mind while recording the minutes during the meeting (Mills 2012). The
minutes taken by him is as follows:

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Form 4: Minutes taken by Paul:
Price revision meeting of Adept Owl Enterprise
Date: 23.08.2017 Time: 11:00 am Location: Conference Room
1, Second Floor
Invitees: Mr. Adam Griffith , Mr. Phillip Coene, Miss. Elizabeh Marchetti , Mr. John Wright , Mrs. Lucia
Reuden and Mr. Francis Vantur
Time Action Outcome
11:00 am Mr. Phillip Coene welcomed the
guests and oriented them about the
issue on which the meeting was going
to be conducted.
No outcome.
11:10 am Mr. John Wright gave a brief
introduction of the company.
11:30 Mrs. Lucia Reuden talked about the
pricing issues that have been faced by
the company in the recent, more
competitive global market. She puts
forward a comparison between the
price strategies of Adept Owl and its
competitors.
The members after discussing pros
and cons of price reduction
unanimously agreed on the need for
reduction of the prices of the board
and card games.
Several measures and potential
strategies were suggested by the
members of which several were
accepted. A need for market survey
12:00 Mr. Phillip Coene talked about the
pricing changes that have been

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undertaken by similar companies,
which have proved to be beneficial for
them. He suggested the changes that
can be brought in the pricing of the
company, mainly reducing prices to
increase affordability and sales of their
products.
was felt and a team was formed and
given the concerned task with a
narrow deadline.
The next meeting was decided to be
scheduled on 20.09.2017.
1:00 pm The shareholder of the company, Mr.
Francis Vantur, countered the opinions
as he argues that it might reduce the
profitability of the company.
1:30 pm Public vote was taken. Next agenda
and dates were fixed.
The minutes as taken by Paul, though overall were robust; a few points were missed out,
which I rectified. The corrected minutes are as follows: