Project Communication Management Plan: Manager Networks Project

This report provides a comprehensive analysis of a project communication management plan designed for a conference project within Manager Networks. It details the plan's purpose, communication objectives, responsibilities, and processes. The report outlines the establishment of a project information management system using Slack, including email communications to the project team and CEO. It then delves into the implementation of project information and communication processes, review of project outcomes, and the creation of a project communication management evaluation report. The report highlights the successful use of Slack for team collaboration and information sharing, leading to effective teamwork and project success. Finally, it covers the finalization and archiving of project records, including a communication to the CEO regarding the project's positive outcomes and the attached evaluation report, as well as the references used.

Managing Project
Information and
Communication

Table of Contents
TASK 2............................................................................................................................................3
Project Communication Management Plan............................................................................3
Establish a project information management system.............................................................4
E-mail to the Project Team.....................................................................................................5
Meet with the project team.....................................................................................................5
Review Project Communication Management Plan...............................................................6
E-mail to all project team members........................................................................................6
TASK 3............................................................................................................................................6
Implement project information and communication processes..............................................6
Review project outcomes.......................................................................................................7
Write a project communication management evaluation report.............................................7
Finalise and archive project records.......................................................................................7
E-mail to the CEO..................................................................................................................8
REFERENCES................................................................................................................................9

TASK 2
Project Communication Management Plan.

MANAGER NETWORKS
PROJECT COMMUNICATION MANAGEMENT PLAN
Purpose
A project management communication plan is developed to identifies how information will be
communicated and transferred to stakeholders throughout the project. It also determines who
will be receiving the communication, how they will be receiving it and many more areas are
covered.
Communication and information objectives
The conference will provide information on cutting edge leadership topics that focus on
leadership skills, knowledge and trends.
Communication and information responsibilities
 Project Manager- Managing the conference and develop cooperation.
 Team- Coordinate and render all information to the prescribed parties in relevance to
the information.
 Steering Committee- Render overall direction of the project.
Communication and information processes
 A monthly update for staff of Manager Networks
 Weekly or time period meetings for the project team.
 Direct emails and social media marketing for prospective attendees.
 Brochure with covering letter sent to all registered attendees two weeks before
conference date.
 A written report on the project’s progress will be sent to the CEO by the Administration
Manager each month.
Communication and information timing
The timing will be 6 to 12 months as it is a large project.
Establish a project information management system.
Slack is a communication tool which will be used, it is a channel based messaging
platform or a framework. Slack help in connecting people enable them to work together more

effectively, connect all their software tools and services and find the information they require
within the organisation with a secured and safe environment.
In Slack, teamwork and communication happen in channels, these channels are organised
by the team and managed by the managers of the project. All the members who are invited will
be able to join and leave the channel on their will. Through this channel we can invite as many
members required. This is a tool offering a work place to the member and thus, it enable the
administrative people to invite and add participants to the workplace.
E-mail to the Project Team.
Dear Team Members,
This is mail in being written in regards to inform you about the team meeting which is
going to be taking place with the purpose of discussing the Project Communication
Management Plan. In the meeting a communication and information tool will also be introduced
“Slack”. I am attaching the draft Communication Management Plan for you all to go through
and the details regarding the time, date and venue for the meeting will be informed once
decided.
Kind Regards
Project Manager
Meet with the project team.
Project Manager: The Project Communication Management Plan which was provided to you
all is showcasing the blueprint for information system to be followed by us all. Hope you all
have reviewed it once and are welcome to ask questions if any doubts and also make suggestion
if any.
Member 1: Can we change the letter sending process to all attendees and move to digital tools
rather than sending them Boucher for fast communication.
Project Manager: We can make the change easily as it is a great suggestion.
Project Manager: Moving along the new information system which I was mentioned in the
mail is “Slack”. This a online platform which will help us in being more connected and also be
actively participative and informed through the whole project. Everyone will be provided
proper trainings in regards to the usage of the platforms and how to conduct communication
through it.

Project Manager: If anyone has any more doubts and question please may proceed.
Member 2: While using Slack is there any skills and knowledge that we require in precise?
Project Manager: All the required information regarding the tool and its use will be given to
everyone in the training sessions.
Project Manager: With this we sum up today's meeting will be seeing each other again. Thank
You all for being here.
Review Project Communication Management Plan.
In the team meeting which was conducted in regards to offering clarity about the project
communication management plan with all the team members and participants it is review that the
plan needs a little change in its communication process. The channel for rendering attendees the
information with a Boucher and a covering letter can be changes to digital means by making it
more attractive.
E-mail to all project team members.
Dear Team Members,
Hello everyone!!!
We have been making changes and in the Project Communication Plan according to the
discussion made in the meeting and suggestion made and active participation made by all. Thus,
this mail is to inform you about the changed plan that is attached below which is revised. In
consideration to Slack the link will be provide to all for connecting on the platform and
becoming the part of the team.
Kind Regards
Project Manager
TASK 3
Implement project information and communication processes.
The project information and communication processes will be conducted in parts and
where inputs of all members is required who are part of the team channel on Slack. At first being
the project manager and play administrative role I will be sending reminders for the weekly team

meetings to all members. These reminders will be in regards to sending the project progress
report. The reminder generate a pre edited email which will be send to all members.
Once the members receives the mail and gets informed they will be uploading their
reports on the platforms and those reports will be finely stored on Slack and then reviewed
according to the information needed.
Review project outcomes.
Once the project is conducted and completed the employees that is the team member of
the whole conference project will be asked for their closure reports. The Closure reports needs to
be submitted by all members of the team. Thus, they will be send reminder through Slack and
receiving an email regarding the same.
Once the mail is received the member will be doing the same and sending back the
closure reports. Being a project manager and administrator I will be storing them and reviewing
them for getting out the exact outcomes and results from the information provided.
Write a project communication management evaluation report.
According to the evaluation and analysis made as well as the process conducted in
regards to Project Communication through the plan which was effective and value adding. That
is the plan made and the process followed through is strong. Some addition and changes
suggested by the team members also helped in making the process and the plan more
appreciative.
With the help of Slack people were connected and highly interactive by using the model
and channel of Slack. The platform offered them the right path and process to follow for sharing
their work and report. Some improvement which is needed in the process is dividing of power
and responsibilities as one person is responsible for the same.
Finalise and archive project records.
This is the final stage of the whole project where the reports, results, evaluations and
outcomes of the whole project will be handed over to the administration who are responsible for
keeping the records and marinating the work which is conducted as evidence. The project reports
like status reports, the plan, reviews and changes made in the plan and most importantly a major
result of the whole conference project will be handed over to the people in the operational
department of the company.

The project was a success as the skills and abilities of all in the organisation and most
specifically of the team members who contributed in the project for making it a success. Usage
of Slack made changes and brought effectiveness in information sharing and communication that
is conducted within which is main reason which led to success as team work was actively
practised.
E-mail to the CEO
Respected CEO,
This E-mail is regarding to inform you about the success of the conference project which
was conducted by us. In the below I am attaching the whole Project Management Evaluation
report with all the relevant documents and resources. I am glad to inform you about the hard
work and efforts made by all team member in making this project a success.
Kind Regards
Project Manager

REFERENCES
Books and Journals
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construction stage.
Patanakul, P., 2015. Key attributes of effectiveness in managing project portfolio. International
Journal of Project Management, 33(5), pp.1084-1097.
Roeder, T., 2013. Managing project stakeholders: building a foundation to achieve project
goals. John Wiley & Sons.
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Tam, V. C. and et. al., 2018. Developing and managing school human capital for information and
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