Project Management Report: Managing Project Contents - Task 1 & 2

This report provides a comprehensive overview of project management principles and practices, focusing on the analysis of a project centered on the development of infrastructure investment centers. It delves into fundamental project characteristics, stakeholder analysis, and the aim of the Project Initiation Document (PID) including its three primary elements: project scope, budget, and quality management. The report explores the importance of feasibility analysis and decision-making, knowledge areas related to project management, and the qualities of an effective project manager. It also includes a discussion on network diagrams. Task 2 provides an overview of the project's life cycle, encompassing initiation, planning, execution, and closure phases, crucial for efficient project execution. The report emphasizes the significance of strategic planning, resource allocation, and the role of a project manager in ensuring project success within the given timeframe and budget. The report provides insights into how to coordinate all project processes and obligations to ensure that the project is completed on time and within budget.

Managing Project

Contents
MAIN BODY...................................................................................................................................3
TASK 1............................................................................................................................................3
1. Understand the fundamental project characteristics................................................................3
1 b Stakeholder analysis ..............................................................................................................3
2. Aim of PID as well as 3 primary elements..............................................................................4
3. Feasibility and value of decision-making................................................................................4
4. Knowledge areas related with PM...........................................................................................4
5 Project manager qualities and project termination benefit.......................................................5
6. Network diagram.....................................................................................................................5
TASK 2 ...........................................................................................................................................6
Overview of the project ..............................................................................................................6
Project's life cycle .......................................................................................................................6
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15

MAIN BODY
TASK 1
1. Understand the fundamental project characteristics
Project management refers to a critical activity used to assess, institute and analyse
project operations and procedures. Some characteristics that occur in project management are
listed below.
This is created in order to handle project tasks effectively and sustain project tasks versatility.
There is a great deal of flexibility over project practises and operations to establish project goals.
 Project requirements process consists of time-limited work that starts that handles the
planned objectives of the study.
 Different requirements and constraints need to be followed under defined limitations
which are included in the implementation of the function of projects. That's why product
lifecycle transactions should be organised.
 In the specified time frame and under the explicitly defined schedule all project activities
must be carried out. (Nachbagauer and Schirl-Boeck, 2019).
1 b Stakeholder analysis
The entity with an interest in the success and responsibility that can be taken out by or carried
out by a company is alluded to as the stockholder. You have a certain stake in the progress of a
project that sponsors the project in or outside the business. The aim is listed below for
stakeholder management:
• To achieve coordination of plans and priorities among shareholders. It helps to see better how
progress is going to be and what their contribution is going to be.
• In the early stages of coping with challenges or disputes, a reshuffle pertaining to the initiative
would be avoided.
Stakeholders are vital assets inside the progress of the project that ensures that they are good
backers and will bring the project into form (Prantl, 2020). It will bring their to also have
acceptance and also encouragement from differentiated kinds of factors and makes it easier to
provide their services.

2. Aim of PID as well as 3 primary elements
PID incorporates various facets of PM that play a critical role in the context of individual
tasks. It contains different information and specifics consistent with the project timetable. An
executive / manager of a project will perform numerous roles and responsibilities involved in the
project delivery. There is a need for multiple changes within a company to function properly and
conduct successful tasks. Any of the following PID variables are as described:
 Declaration of Project Scope: The Pandemic Centre project is consistent with the
expectations and targets of an organisation. This initiative should be reached as
communication between administrations as well as the employee can be easy to establish
as even the Pandemic Centre has a Cctv system as well as a modern meeting room.
 Budget: The budget is linked with this initiative in both non-financial and also financial
activities. For a project management, it is very important to concentrate on deadlines and
financing for project activities that can be carried out in the allocated project.
 Quality management process: Which relies on the quality control procedures of the
project. This includes project execution, review and reporting. Plan procedures are very
necessary to monitor and ensure they are carried out within the specified amount of time.
3. Feasibility and value of decision-making
Feasibility analysis refers to a process in which viability of the proposal is tested with a view to
guaranteeing project-related fiscal, technological and legal rationale. The following five things
can be verified: fiscal, technological, planning, legal and functional. In decision-making, this will
allow people to make sure if they invest money in the venture or not. This allows us to see that
the strategies and priorities they have developed are fulfilled or not.
4. Knowledge areas related with PM
That include project scope management, delivery management, time cycle management,
managing the cost, quality performance management, improvement of existing HR capital, risk-
based planning , management of communications, particularly budgetary control.
 Plan Quality Management: This helps meet goals and objectives efficiently and increases
customer loyalty. This has to do with buying goods and project execution under defined
deadlines.

 Project Sourcing Management: This behaviour refers at a fixed time for the purchase and
delivery of goods and goods. This factor aims to meet customer loyalty targets and
priorities.
5 Project manager qualities and project termination benefit
Project managers have five elements: they inspire common views, strong communicators, and
competence, expertise and delegation abilities. This separates project management from others
and satisfies project criteria. It is critical that the project is correctly concluded as this tends to
prevent unfavourable and undesirable scenarios. This guarantees that the necessary testing is
performed and no additional changes are necessary.
6. Network diagram
In the standardised time where the project is complete, there are several significant
benefits. A network diagram includes the elaboration, organisation and monitoring, illustrating
workflow, identifying openings, developments in a project, etc. any of the benefits that can be
obtained.

TASK 2
Overview of the project
In the report, the project centred on the growth of the current era of the infrastructure
investment centres. It is considered the heart of the pandemic. There is also a proper strategy
required to coordinate all project processes and obligations. A project manager has all duties and

functions to control the implementation of all entire project within a certain amount of time. The
strategy and all operations should be carried out within a fixed timeframe so that there is no
difficulty for the strategy leader at the time of execution of the programme.
The new effort concentrates on the design of the Pandemic Centre and is tasked with
Docklands Communications Limited. 20000 pounds was budgeted for the execution of total
project tasks. The goal for the research to be finished is seventeen months but that deadline helps
to help complete project tasks.
Project's life cycle
A PLC is considered as a process requiring multiple measures to complete the project. In order to
plan team activities more efficiently, it is completely important to evaluate the whole step of the
process for the PM. In order to use these tools efficiently, the PLC plays an essential part in proj
ect execution. Here are the different phases of a project's life cycle
Initiation: This phase of the project management attributed with a documentation involving the
need for project is
delineated. The project manager has to decide the various requirements of project management a
nd how they should be accomplished. Project managers have to analyse and identify project goal
s in order to meet them in good time. This stage defines a concern, such that the entire project
could be better understood. In order to assess the scope statement, HCL must conduct a thorough
workability review. The project should be applied for HCL, so the project was implemented in
the near future. Market cases may contribute to defining possible risks and potential gains for the
future. It also helps to establish identify a person and to decontaminate the effects. In this step,
function & duties are also moved.
The system is related to the creation of a new London convention center room throughout the cur
rent scenario. The appraisal of partners is also included in a class was created of the initiative.
Involved parties play a crucial way to run every initiative. The owner of company, production
manager, consumers, etc. are interested in a really project. A detailed database that provides
project information for project managers needs to be assembled. The main feature of certain the
initiation manual is that those plan activities and programmes must be worked out over a
schedule and cost.
Plan-This process is considered a vital aspect of a project. A project manager must adequately
organise all project activities in order to ensure project progress. There are also team partners

who are assigned to work according to their talents. The group leader organises the projects
correctly and assigns priorities to the team members.
Strategic goals – In order that each group member can concentrate on success, the project goals
must be clear and static. The key objectives are, like the above proposal:
 Quality equipment to be built for each conference room.
 CCTV mounts cameras neutrally in which customer surveillance takes place for all acts.
 Infrastructure including its up-to - date publicity and booking facility systems.
 Ensure mainly IT services in territories are installed. Much like a telephone is needed in
the meeting room.
Time period: This is another phase throughout the project life cycle which is linked in a certain
period of time to something like the project (Marnewick and Marnewick 2019). Eventually,
every project can take some time depending on the size and scope of the project. The project will
still be bigger, even though it is less than completed in a brief period of time, even though the
work were prolonged than anticipated. The estimated project total duration should not extend 16
months, as was the case with the latter "Pandemic Hub." The project leader cannot delay from
the precise moment.
Budget- Also known as the rough cost of each mission or operation. For managing projects, this
is necessary in order to accomplish the following projects in the continuity of a project. The
actual costs of the project do not surpass the budget. Any operation's expense is budget-
determined. In this project, the following data is known in the budget:

The figure above showed that the average development expense is about £152,000. For program
management , it is necessary to keep capital expenditure below this target. The project manager
must therefore take care of the higher expenses involved with the procurement. The project
manager, as stated in the above financial plan, also should prioritise this aspect, as cost estimates
are to be handled.
Approaches – The introduction of a new concept is the secret to the success of a project. It is
because strategic planning can quickly accomplish projects if the right plan is formulated even
before project starts. Like in this situation, it’s crucial that the organisation’s plan is transparent,
minimising the cost of purchasing equipment to a minimum (Edwards Vaz Serra and Edwards,

2020). The reality is that the acquisition of appropriate facilities will pay for 92% of an expenses.
Planners can then rely on a schedule to minimise the expense of the project.
Key staff: Skills and employee level depending on project progress and success. The reason
seems to be that project leaders will easily assign positions if people are highly trained and
experienced. Recruitment of staff would concentrate on the format and goals of the programmes.
For eg, staff must be very qualified and knowledgeable to install devices under the
aforementioned challenge of installing IT equipment in a reception hall. It is because it can take
too much time to assemble various appliances if staff are less skilled. Workers should also be
prepared for the latter initiative.
Creation – At this point, the project leader will implement the design using the higher power.
Project teams include various duties as well as all staff must be managed; the job is organised
and this activity should be carried out according to the initial plan. Each staff member must be
encouraged to achieve relevant aims and outcomes in terms of its purpose by the project leader
and responsibility (Hillson and Simon, 2020).
Leadership abilities: Certain capabilities must be present within a management such that all work
activities could be adequately supervised and handled, while in HCL party majority can be used
to increase the engagement of all team members. It also leads to improving the quality of the
individual members' results in order to make quick and prompt decisions. It allows all team
members to contribute properly. In the given time span, team leaders from HCL can conclude the
team so that the size of future large-scale projects could be increased. The quick and correct
assignment of work relies on the existing maturity level within each group member, through the
use of appropriate business acumen. It will benefit any person participating in the project to
ensure appropriate and regular participation and to ensure greater productivity.
Surveillance cameras as well as other instruments have been developed as the main project
mission. This is achieved by an adviser who enjoys taking those things into account. This expert
may be referred to an external provider or project manager. An operator whose role is to track all
was really is also needed. The management team will request the staff members to routinely
review the progress of the job after they have the required feedback. Furthermore, right
interaction is also very necessary as workers will communicate their thoughts and project
progress with their encouragement.

Work Platform structure- It can be defined as a form of framework or diagram that separates the
project activities into small items for the purpose of monitoring progress. According to this
organisation process, managers control the efficiency of and activity and, where possible, these
various operations are grouped through small assignments which are assigned to many
employees. It is commonly used in several types of main tasks. According to the above project,
the framework will finally be reduced to a minimal by a detailed work. The following is a
structure for task breakdown within the aforementioned mission of the organisation:

Controls- This is crucial for project manager/leader during project operation to dwell on how
multiple initiatives and operations could be supervised. Alternatively, project manager/leader can
not wrap up a project within a defined period and expenses if there is inadequate oversight over
the different processes. One key concern/issue is to ensure that various aspects of any project are
optimally controlled. Managers should gain from possible considerations that can impact the
goals of a project.
Risk Analysis-The possibility for monetary or non - monetary liability could be regarded
as project's risks. This can be viewed as project supporting parameters which can make
the adverse conditions for project that can further lead to a project’s failure. This deficiency
might in any case lead to a pause in the completion of projects, increased project costs, failures
to meet a project goal but also more. This suggests that project leadership is responsible for
recognising all the considerations that can add to the disaster for project. This is when employees
fail effectively, shareholding, negative market conditions, etc. These causes are distinctive and
may appear. To escape risks and their consequences, risk registers have become too pertinent.
A project's risk register act as checklist or database used to track and evaluate risks, policies and
vulnerability knowledge, including the risk controls objective, recommendations, and the

administrator and mitigating activities, from all recognised issues (Wang and et.al., 2020). The
dispersion diagram or dataset can display this. At other terms, a risks register is a mechanism for
tracking and executing risks. The Risk Ledger is crucial to productive vulnerability assessment.
A thorough risk register is issued for respective project of conference hall:
Risk Category of
the risk
Possibility of
occurrence
of the risk
(Out of 5; 5
being high
likely
occurrence)
Impact of
the risk
(Out of 5; 5
being high
impact)
Causes Mitigation
strategies
Higher cost Finance-
related
4 5 A spike in
computer
prices and
demands of
surveillance
cameras will
cause the
threat.
Such risk can
be handled by
acquiring
equipment if
demand is
weaker within
market..
Delay in
project
completion
Operations-
related
4 5 This threat is
caused by
unskilled
employees
assembling
the devices.
This risk can
be handled if
the project
handler hires
team
participants to
fulfil project
requirements.
Accident on
site
Human
resource-
concerned
1 4 The
manager's
inability to
That threat
would be
reduced by the

control
numerous
activities
could result
in this threat.
preventive-
health
treatments of
employees
participating
with the entire
project.
Layoffs Operations-
related
1 4 Throughout
the UK such
threat will
emerge out
of the above
programme,
provided the
volatile
political
conditions.
The
administration's
permission for
a project to
start could
undermine it.
Issues in
automation
Technological
-related
4 3 That risk
could have
been due to
inefficient,
less educated
personnel.
This threat may
be controlled if
new and
creative
innovation
personnel are
hired.
Closure-phase: This is project's last point under which the process is concluded as the priorities
and targets are attained. This point is added where the project is completed in a given timeline
and the estimated costs in situation of respective project. This tests whether project is effective or
not at a certain amount of period and costs. This is project manager/leader's duty to figure out the
reason for a project's delay if project is not completed on time or cost. The performance of each
project participant should also be evaluated at this stage as well as its stability in performance.
The intention of this step is to describe the positives and drawbacks following the conclusion of

the project. Under the project described, the main configuration between the project planner and
the owners could be asserted. This measure reflects the stakeholders' expectation that the time
line will be completed and the intended costs would be met. Furthermore, once the project is
terminated, the project leader has the task to collect all the resources that isn't used. As the latter,
the supervisor needs to recover facilities that are not employed, like Surveillance cameras, phone
lines etc.
CONCLUSION
From above study it has been ascertained that entire project management framework
is crucial attribute which enables managers to ensure that the project is finalised on time in
compliance with the necessary specifications. To this end, project managers/leaders want
different attributes which will render it easier to execute the function in an effective direction.
The PID encompasses all the basic features on the schedule to require them to execute the project
in the appropriate timeframe and to ensure that the company's requests are correctly fulfilled.
The lifespan of project tends to develop the software in the most beneficial steps that tends to
establish a sustainable project that will further raise profitability.

REFERENCES
Books & Journals
Dillon, R. L., Klein, G. A. and Rogers, E. W., 2020, March. Unintended Side Effects in Complex
Systems: Managing Project Risks and Wildfires. In 2020 IEEE Aerospace
Conference (pp. 1-8). IEEE.
Edwards, P. J., Vaz Serra, P. and Edwards, M., 2020. Managing Project Risks. John Wiley.
Hillson, D. and Simon, P., 2020. Practical project risk management: The ATOM methodology.
Berrett-Koehler Publishers.
Marnewick, C. and Marnewick, A., 2019. Insights into managing project teams for Industry 4.0.
In Agile Approaches for Successfully Managing and Executing Projects in the Fourth
Industrial Revolution (pp. 99-118). IGI Global.
Mohammed, A. B., 2019. Applying BIM to achieve sustainability throughout a building life
cycle towards a sustainable BIM model. International Journal of Construction
Management, pp.1-18.
Nachbagauer, A. G. and Schirl-Boeck, I., 2019. Managing the unexpected in megaprojects:
riding the waves of resilience. International Journal of Managing Projects in Business.
Ninan, J., Mahalingam, A. and Clegg, S., 2019. Managing Project Community inInfrastructure
Megaprojects. PROJECT MANAGEMENT IN THE EMERGING WORLD OF
DISRUPTION, p.489.
Prantl, F. Z., 2020. Application of Theory of Constraints (ToC) in Managing Project Information
Constraints.
Rowe, S. F., 2020. Project management for small projects. Berrett-Koehler Publishers.
Wang, D. and et.al., 2020. Managing public–private partnerships: a transmission pattern of
underlying dynamics determining project performance. Engineering, Construction and
Architectural Management.
Wu, Q., 2019. Shared leadership and team effectiveness: A social network analysis in the project
life cycle (Doctoral dissertation, National University of Ireland–Galway).