Ranjith Kumar's Project Management Report for Managing Projects Course

This report, submitted by Ranjith Kumar as part of the 'Managing Projects' course at the University of Technology Sydney (UTS), provides a comprehensive overview of how the ten PMBOK (Project Management Body of Knowledge) knowledge areas apply to the student's academic pursuits. The report begins with an introduction and background, outlining the student's experience and objectives. It then delves into each knowledge area, including integration, stakeholder management, scope management, resource management, time management, cost management, risk management, quality management, procurement management, and communication management. For each area, the report defines the concept and explains its relevance to the student's experience in the course. The student provides practical examples of how each knowledge area is applied in planning, executing, monitoring, and closing the course. The report highlights the importance of managing stakeholders, defining project scope, allocating resources, controlling time and cost, mitigating risks, ensuring quality, handling procurement, and maintaining effective communication throughout the project. The student reflects on the practical application of project management principles in the context of their studies. The report concludes by summarizing the key takeaways and references relevant sources.

49002 Managing Projects Spring 2017
Assignment 1 – part 1
Student name: Ranjith Kumar
Student number:12845172
Date submitted:
MP 49002 Managing Projects Spring 2017 version 0.0 page 1 of 16

Table of Contents
1 Introduction...................................................................................................................................3
1.1 Outline...............................................................................................................................3
1.2 Version Control.................................................................................................................3
2 Background...................................................................................................................................4
2.1 Your Background..............................................................................................................4
2.2 Your objectives.................................................................................................................4
3 Integration.....................................................................................................................................5
3.1 Definition of Project Integration Management.................................................................5
3.2 How does this apply to my work in this course?..............................................................5
4 Stakeholders..................................................................................................................................6
4.1 Definition of Project Stakeholder Management................................................................6
4.2 How does this apply to my work in this course?..............................................................6
5 Scope.............................................................................................................................................7
5.1 Definition of Project Scope Management.........................................................................7
5.2 How does this apply to my work in this course?..............................................................7
6 Resources......................................................................................................................................8
6.1 Definition of Project Resource Management....................................................................8
6.2 How does this apply to my work in this course?..............................................................8
7 Time..............................................................................................................................................9
7.1 Definition of Project Time Management..........................................................................9
7.2 How does this apply to my work in this course?..............................................................9
8 Cost.............................................................................................................................................10
8.1 Definition of Project Cost Management.........................................................................10
8.2 How does this apply to my work in this course?............................................................10
9 Risk.............................................................................................................................................11
9.1 Definition of Project Risk Management.........................................................................11
9.2 How does this apply to my work in this course?............................................................11
10 Quality.....................................................................................................................................12
10.1 Definition of Project Quality Management.................................................................12
10.2 How does this apply to my work in this course?.........................................................12
11 Procurement.............................................................................................................................13
11.1 Definition of Project Procurement Management.........................................................13
11.2 How does this apply to my work in this course?.........................................................13
12 Communication.......................................................................................................................14
12.1 Definition of Project Communication Management...................................................14
12.2 How does this apply to my work in this course?.........................................................14
13 Conclusions.............................................................................................................................15
14 References...............................................................................................................................16
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1 Introduction
1.1 Outline
In this report, I am going to write about how the 10 PMBoK knowledge areas are relevant to
Managing Projects (Harrin, 2017). First I will give you a bit of background about myself then I will
cover the PMBoK areas.
1.2 Version Control
Version Release date Comments
0.0 24/07/2017 Helen created the template
1.0 27/08/2017 Revised few Knowledge Areas after gathering more information
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2 Background
2.1 Your Background
I belong to Southern part of India where I have completed my Bachelor’s Degree in Mechanical
Engineering from R.M.K Engineering College, Tamil Nadu (India). Now I am pursuing my masters
from the prestigious University of technology Sydney.
I decided to choose the dual degree course (Master of Engineering Master of Engineering
Management Manufacturing Engineering) because my course covers both management and
technical aspects of manufacturing engineering so that I can gain both managerial and technical
skills and have good career opportunities.
I have gained some professional experience in India for around one year, when I worked for some
hospitality projects at charitable trust. I have handled many rural area development projects of
creating awareness among the public people. It was a part time job; I never worked for full time in
any industry as a project management professional yet.
- photo so that we recognise you?]
2.2 Your objectives
I am very much interested in learning the project management topic, as it is very much challenging
and interesting too. In project management no single day is common, every day we can face a new
challenge. So I am willing to learn the tools and techniques which are the real skills of the project
managers to tackle such complex issues. I am willing to be capable enough to become a
professional in project management and benefit many upcoming projects by completing them with
in the triple constraints of project including quality (Miller, 2017).
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3 Integration
3.1 Definition of Project Integration Management
Integration management is the first knowledge area of PMBoK, it integrates all the processes of the
project management. It collects all the processes from the start of project to end to ensure the
overall integrity of the project at the very beginning stage (Project Management Institute, 2013).
3.2 How does this apply to my work in this course?
Initiation: Initial thinking about the course, why should I do the course, benefits of doing the course,
aim for doing the course, and final expected outcome from the course (Public Services and
Procurement Canada, 2017).
Planning: Plan the documents required to enrol for the course, budget planning for doing the course,
time planning for doing the course, planning for communicating among my friends and family,
identification of various stakeholders of the course, who should do what for the enrolment is
planned, plan for some kind of risk which can delay my course and more expenditure.
Implementing: enrolling for the course
Monitoring & Controlling: then plan for how to check my progress report in between the course,
how to check my financial status in between to manage in crisis, how to monitor the status of the
risks identified
Closing: finally after completion of the course how to measure the success, how to professionally
close the course and document some lessons learnt for being used by my younger brother for
completing his future studies.
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4 Stakeholders
4.1 Definition of Project Stakeholder Management
This stage includes the processes involved to identify the people, organisation or group who can
impact the project or get impacted by the project (Jose, 2016).
4.2 How does this apply to my work in this course?
Identify Stakeholders: need to identify all the stakeholders like my parents, siblings, friends,
university, professor, country, course mates
Plan Stakeholder Management: shall plan for the effective engagement with all identified
stakeholders
Manage Stakeholder Engagement: shall plan for the management by how frequent need to meet or
call them so that all of them remain satisfied.
Control Stakeholder Engagement: need to follow the plan documents and keep on reviewing and
revising it to suit the current condition after getting proper approval from the respective
stakeholder..
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5 Scope
5.1 Definition of Project Scope Management
Project scope is the work or deliverables required to get desired result is called scope and its
management processes are called the project scope management.
5.2 How does this apply to my work in this course?
It involves many sub headings (PreparePM, 2017):
Plan Scope Management: plan all the activities required to complete my course
Collect Requirements: collect all the required steps of submitting assignments, give exams etc.
Define Scope: attend all lectures, attend the tutorials, submit the work with all topics,
Create WBS:
Validate Scope: keep a track on the scope so that they should not increase anywhere to ensure
proper study of my course
Control Scope: plan for any unforseen situation for which I may need to make necessary changes in
the scope , so at that point of time how can I make and get approval from parents and university
need to be developed now.
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6 Resources
6.1 Definition of Project Resource Management
It is the knowledge area as per which the resources are recruited and managed to deliver their best
result.
6.2 How does this apply to my work in this course?
Identify resources: need to identify the people, facilities, equipment, materials, infrastructure and
tools, textbook, access library, computer, printer etc.
Acquire Resources: plan for how to contact them and engage with them or make them engaged
Develop team: plan on how to engage them and increase the partnership to help in doing my course.
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7 Time
7.1 Definition of Project Time Management
It includes the process which concentrates manly to complete the project on time (ICT Project
Management , 2017).
7.2 How does this apply to my work in this course?
Activity Definition: define all the activities required to pass my course are like enrol, get admission,
check the course schedule, and plan each activity.
Activity Sequencing: one the activity listing is done, and then provide relationship between them
Activity Resource Estimating: calculate the resource required to complete ach activity, like to pas
one term, need to deliver tutorials (for which library access) is required, to give exam (books are
required)
Activity Duration Estimating: so with available resources need to plan the duration required to
complete the task
Schedule Development: on the basis of above developed activities, schedule is developed to
calculate the late date of completion of my course.
Schedule Control: in between the course, I need to always revisit the schedule to check whether I
am proceeding properly if rescheduling is required.
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8 Cost
8.1 Definition of Project Cost Management
Project cost management refers to the processes required to plan, estimate, and budget and control
the cost so that the project can be managed properly (Association of Modern Technologies
Professionals , 2017).
8.2 How does this apply to my work in this course?
Estimate Costs: plan the cost heads, then estimate under each head;
Expenditure Head Amount / month Amount / year Total
Determine Budget: once the heads with the estimated cost is finalised, after adding some cushion
for the unknown risks the budget for the course can be obtained.
Control Cost: control the cost in between the process to have a check on the total budget and check
for any overrun
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9 Risk
9.1 Definition of Project Risk Management
The project risk management process involves the activities or the item which can impact the triple
constraints of the project (Dittmer, 2013). So it is the uncertain event which may affect the project n
positive or negative manner, called risks. So it is the uncertain event which may affect the project n
positive or negative manner, called risks (Duncan, 1993).
9.2 How does this apply to my work in this course?
Plan Risk Management: plan to manage the completion of my course in case of any unforeseen
situation too
Identify Risks: identify few risks, like if I get fails, if I cannot pay on time, if I cannot submit
assignments on time and so on
Perform Qualitative Risk Analysis: the put the high or low priority to each risk
Perform Quantitative Risk Analysis: then assign rating between 1 to 5 depending on the probability
of happening and impact on my course
Plan Risk Responses: then need to rank the risks on the basis of above analysis and plan for their
mitigation.
Monitor and Control Risks: now is the monitoring phase, when I need to always keep an eye on the
register and keep visiting every week to add risk if found later,
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10 Quality
10.1 Definition of Project Quality Management
This knowledge area defines about the actions required to be performed so that the project
objectives can be met (Jamil, 2013).
10.2 How does this apply to my work in this course?
Plan Quality: plan the activity need to perform so that at least acquired 80% of marks and get
distinctions
Perform Quality Assurance: need to plan the ways I can assure the target of 80% marks
Perform Quality Control: also plan the way to catch-up the 80% target in case if any backlog
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11 Procurement
11.1 Definition of Project Procurement Management
This section of PMBoK defines the processes involved to buy or acquire some equipment or item
required to complete the course.
11.2 How does this apply to my work in this course?
Plan Procurements: plan the procedure to buy laptops, books, other items
Conduct Procurements: buy laptop, books as per plan
Administer Procurements: after buying the maintenance period or the warranty period need to be
checked and in case of nay defect it should be corrected with in the period.
Close Procurements: once my course is complete then either sells the computer or brig it with
myself and document the lessons learnt.
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12 Communication
12.1 Definition of Project Communication Management
This process identifies the way the communication can be maintained in a healthy way with all the
above identified stakeholders.
12.2 How does this apply to my work in this course?
Identify Stakeholders: as the people, agency, university, professors and all are identified in the
stakeholder point.
Plan Communications: according to the identified stakeholders, the planning need to be developed
like how to meet course mate, how to manage professor, how to manage parents; hoe to
communicate with them at what frequency and so on.
Distribute Information: once the process is fixed I need to inform all regarding my plan so that all
remain on the same boat. No miss communication happens.
Manage Stakeholders Expectations: as per the planned communication matrix, the stakeholders
need to be managed, need to check periodically whether I am meeting the plan, if not some changes
may be required to be made
Report Performance: then the performance need to need to be developed for monitoring the
effectiveness and observe that whether the relation between me and my course mated are healthy or
with my professor, am I able to meet their expectations or not.
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13 Conclusions
Thank you all for reading this report. I am going to pass this course and do well – to do this, I am
going to use all the above discussed project management techniques. I will use these techniques to
first mange my own course to get a live exposure of the techniques being referred in PMBoK. I
shall first complete all the process areas listed in initiation and planning for now, and then will
move in execution and monitoring and shall update the schedule an cost estimates accordingly.
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14 References
Association of Modern Technologies Professionals , 2017. Project Management Body of
Knowledge (PMBOK) Guide. [Online] Available at: http://www.itinfo.am/eng/project-management-
body-of-knowledge-pmbok-guide/ [Accessed 27 August 2017].
Dittmer, J.H., 2013. Risk Management & the PMBoK. [Online] Available at:
https://www.pmiwdc.org/sites/default/files/presentations/201310/PMIW_LocalCommunity_Washin
gtonCircle_PresentationSlides_2013-09.pdf [Accessed 27 August 2017].
Duncan, W.R., 1993. The process of project management. Project Management Journal, 24(3),
pp.5-10.
Harrin, E., 2017. 10 (PMBOK) Project Management Knowledge Areas. [Online] Available at:
https://www.thebalance.com/the-10-project-management-knowledge-areas-3866902 [Accessed 27
August 2017].
ICT Project Management , 2017. 4. Project Management Phases, Knowledge Areas and Processes.
[Online] Available at:
http://www.moct.gov.sy/ICTSandards/en/27/4_Project_Management_Phases_Knowledge_Areas_a
nd_Processes.htm [Accessed 27 August 2017].
Jamil, I., 2013. Project quality management - PMI PMBOK Knowledge Area. [Online] Available at:
https://www.slideshare.net/immmrann/project-quality-management-pmi-pmbok-knowledge-area
[Accessed 27 August 2017].
Jose, R., 2016. The Project Stakeholder Management Knowledge Area of PMBOK. [Online]
Available at: http://thinkpalm.com/blogs/the-project-stakeholder-management-knowledge-area-of-
pmbok/ [Accessed 27 August 2017].
Miller, B., 2017. The Purpose of Project Management and Setting Objectives. [Online] Available
at: https://www.projectsmart.co.uk/purpose-of-project-management-and-setting-objectives.php
[Accessed 27 August 2017].
PreparePM, 2017. Project Scope Management. [Online] Available at:
http://preparepm.com/notes/scope.html [Accessed 27 August 2017].
Project Management Institute, 2013. A Guide to the Project Management Body of Knowledge.
Newtown Square, Pennsylvania: Project Management Institute, Inc.
Public Services and Procurement Canada, 2017. Integration Management - Knowledge Area.
[Online] Available at: https://www.tpsgc-pwgsc.gc.ca/biens-property/sngp-npms/ti-it/conn-know/
integration-eng.html [Accessed 27 August 2017].
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