Developing Admin System for Max Lionel Realty: Project Plan & Analysis

This project focuses on developing an administration system for Max Lionel Realty, emphasizing customer goodwill, legal compliance, and ethical obligations. The project scope includes appointing a team, allocating tasks, identifying training needs, and monitoring progress, while excluding legislative aspects and client/staff training. Key deliverables involve enhanced customer engagement, improved reputation, and positioning Max Lionel Realty as a high-performing organization. The project operates within a 12-month timeframe and a $15,000 budget, with status reports delivered at 25%, 50%, and 75% completion. Stakeholders include the project manager, finance manager, system developer, sponsors, technical experts, and virtual team members, each with defined roles and responsibilities outlined in a RACI matrix. Project resources encompass human capital (project team) and physical assets (equipment, software, travel expenses). Project management tools such as Gantt charts and dashboards are utilized for scheduling, tracking, and reporting. The project plan version 1 details task durations, resource allocation, and cost estimations across project design, development, implementation, evaluation, and closure phases. The work breakdown structure (WBS) provides a visual representation of project tasks and their interdependencies, ensuring effective project execution and achievement of objectives.

Running head: DIPLOMA OF BUSINESS
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1. Determining project scope and objectives
1.1 Scope
This particular project is focused on building customer good will of the company named
Max Lionel Realty. Besides this the company is also focuses on satisfy its legal, political as well
as ethical obligations. The standard code of conduct, antidiscrimination legislations, safety and
healthy work environment and at the same time high standards in the professional conducts are
also part of this project scope. In addition to this the company is also wish to inform their clients
about the maintenance and light repair. Health care industry is one of the most interdisciplinary,
highly regulated and service based industry which is facing continuous technical changes. Due to
this frequent changes the delivery system, record keeping system, treatment protocols are also
keep on changing that is required to be managed though the help of this particular project.
1.1.1 In scope
 Appointing team for the successfully developing the project
 Appointing office for the development of the project
 Allocate tasks and responsibilities
 Search for the software developers
 Identifying needs for project training
 Searching for expert software developer
 Identifying required training
 Preparation of a training plan for the team members
 Review and monitoring of the project

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1.1.2 Out scope
 Legislations are not part of this project
 The training needed for the clients and staffs are out of scope
1.2 Objectives
 To investigate the current state of Max Lionel Realty and its consumers
relationship management system
 To develop customer focused service and to create good relationship with the
consumers
 To explore certain criteria those will help to inform the clients about their services
2. Project deliverables
In the healthcare industry Max Lionel Realty maintains a high reputation in terms and
quality products and services. The customer focused service of the company offers 24X7
services to their consumers and the hard work dedication of their employees helps the company
to keep engaged with the investment activities. The successful implementation of this particular
project will deliver the followings:
 High level engagement of the consumers and clients to the company
 Create good will as well as integrated reputation
 Place Max Lionel Realty as a high performing and profitable organization
In order to achieve the project goal the below mentioned criteria are required to be
followed as well:
 Project initiation

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 Office set up
 Buy hardware equipment and required software
 Wiring for electricity and installation of phone connection
 Contact to the real estate agents and installing proper record keeping system
2.1 Project constraints
From the delivery criteria and components of the project it can be said that the project can
be completed within 12 months and the estimated budget for the project is $15,000. In order to
make the operation general manager aware of the project situation the project status report will
be delivered on an allotted timeframe of 25%, 50% and 75%.
3. Defining project stakeholders
For this project total 6 to 8 numbers of stakeholders will be required project manager,
finance manager, system developer, project sponsors, technical experts and four virtual project
team members.
3.1 Communication management plan
Purpose of
communication
Frequency Communication
between
Type
About the project
status report
Monthly Project manager and
project team members
Formal
About legal
obligations and REIV
obligations
Monthly Virtual members,
project sponsors and
project manager
Formal

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About the budget
details
Monthly Project sponsors,
finance manager and
project manager
Formal
Discussion about the
ethical requirements
and client practices
Weekly Among all the project
team members
Formal
About the competence
in selling and real
estate management
Weekly Among the project
team members
Mandatory
3.2 Stakeholders management plan
Stakeholder management is referred to as an important part of project management. In
order to increase the brand value of Max Lionel Realty in terms of consumer’s success and high
commercial benefit it is necessary for the project manager to consider all necessary stakeholders.
It is expected that, with the help of stakeholder management the issues regarding the consumer
operation will be minimized rather resolved completely. With the help of an accurate stakeholder
management plan the company will be able to gain effective revenue and measurable
competitive advantages simultaneously.
In order to develop the stakeholder management plan for the Max Lionel Realty a matrix
is required to be developed by the company executive. For this particular project it is necessary
to allot accurate roles for different activities. A RACI matrix is developed and demonstrated
below where:

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Responsible: Responsible (R) are those person who does all this work in order to achieve the
tasks. Responsible person have responsibility to get the work done accurately and decision make.
According to the rules this is a person who may either be a business analyst, application
developer or a technical expert.
Accountable: The person who is completely accountable for the correct as well as completion of
the project thoroughly. It may either be a person or the project executive or sponsor.
Consulted: Consulted are the person who gives proper information for the project or a two way
communication plan. For this particular project for a single activity more than one person can be
consulted.
Informed: For each activity there is some person who is required to be informed about the
current status of the project. These people are affected through the task outcomes and also needs
to be up to dated. If the roles and responsibilities are not clearly defined then the entire project
will be messed up.
Name of the
activities
Project
manager
Finance
manage
r
Contractor Project
sponsors
Virtual
members
Technical
expert
Project
specification
understanding
R I A C I R
Requ
irements
gathering and
I R C A I A

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analysis
Budg
et preparation
R A A C I A
Risk
management
planning
R L A C L R
Com
munication
management
plan
R C I A I C
Proje
ct team
development
I C R A I A
Cons
idering
promotional
activities
(posters,
advertisements)
R A I C R A
Cust
omer
relationship
management
R A I C R A

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plan
Bran
d awareness
creation
R A C R I I
Spec
ify hardware
requirements
I A R A I C
Spec
ify software
requirements
R I C I C A
Prom
oting high
standards
R C A I R C
Profe
ssional conduct
R C I R A I
Stan
dard code of
conduct
development
R C I R C I
Strat
egy
implementation
R C I A R C
Reso R C I R I C

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urce
implementation
Impl
ementing
privacy law
R C I R I R
Chai
n and structural
authority
implementation
R C R C R C
Deve
loping mission
vision and
objectives
C R I A R I
Impl
ementing
promotional
activities
I C R A R I
Adve
rtisement and
poster
implementation
R C I R I C
Evalua
ting final project
R C I R I R

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goal
Collecti
ng more
information for
further success
R C R C R C
Additio
nal technology
evaluation
C R I A R I
Final
testing of the
project
I C R A R I
Periodi
c quality review
for the project
R C I R I C
Stakehol
ders signoff
R C I R I R
Final
project
documentation
R C R C R C
Post
project
maintenance
C R I A R I

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plan
4. Determining project resources
In order to accomplish the project within estimated budget and time some necessary
resources (Human and physical) are to be adopted. For this particular project the human
resources those are allotted include project manager, finance manager, project sponsor,
operational manager, system developer, technical experts, and virtual project team members. In
addition to this the physical resources those are necessary for the completion of this project
comprises employee salary, expense for travel, inter expense, catering, rent, technical and non
technical requirements etc. Simultaneous application of all these resources with perfection will
help the company to gain effective measurable success.
Besides these resources other physical resources include art centre, real estate,
advertisement through poster, social media etc.
5. Determining project management tools
For this project some project management tools such as online Gantt chart, dashboard,
project scheduling, project tracking, project reporting are required with the help of these project
management tools the executives will be able to meet the project objectives and determined
scopes.
6. Development of a project plan (Version1)
After analyzing the background and requirements of the project the total tome and budget
needed may require completing the project is estimated. However, not necessarily each time the

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actual project cost and planned project cost will be the same. The version 1 project plan will
show the cost estimated but there is little discrimination between the version 1 project plan and
the version 2 project plan that will have a different budget for resources and activities.
WBS Task Name Duration Start Finish Resource Names Cost % Work
Complete
0
Project schedule
for developing
administration
system for MLR
155 days Wed
5/2/18
Tue
12/4/18 $14,856.00 14%
1 Project design
phase 32 days Wed
5/2/18
Thu
6/14/18 $1,752.00 20%
1.1
Project
specification
understanding
5 days Wed
5/2/18
Tue
5/8/18 $0.00 20%
1.2
Requirements
gathering and
analysis
8 days Wed
5/9/18
Fri
5/18/18
project manager,
technical experts $704.00 20%
1.3 Budget
preparation 6 days Mon
5/21/18
Mon
5/28/18 project manager $384.00 30%
1.4
Risk
management
planning
9 days Tue
5/29/18
Fri
6/8/18 finance manager $360.00 15%
1.5
Communicati
on management
plan
6 days Tue
5/29/18
Tue
6/5/18
virtual team
members $48.00 20%
1.6 Project team
development 4 days Mon
6/11/18
Thu
6/14/18 project manager $256.00 12%
2 Development
phase 37 days Fri
6/15/18
Mon
8/6/18 project manager $4,544.00 17%
2.1
Considering
promotional
activities (posters,
advertisements)
8 days Fri
6/15/18
Tue
6/26/18 $0.00 12%

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2.2
Customer
relationship
management plan
6 days Wed
6/27/18
Wed
7/4/18
virtual team
members $48.00 15%
2.3
Brand
awareness
creation
9 days Thu
7/5/18
Tue
7/17/18
project manager,
virtual team
members
$648.00 14%
2.4
Specify
hardware
requirements
8 days Thu
7/5/18
Mon
7/16/18 project manager $512.00 25%
2.5
Specify
software
requirements
6 days Wed
7/18/18
Wed
7/25/18
virtual team
members $48.00 20%
2.6 Promoting
high standards 7 days Tue
7/17/18
Wed
7/25/18 technical experts $168.00 24%
2.7 Professional
conduct 6 days Thu
7/26/18
Thu
8/2/18 finance manager $240.00 12%
2.8
Standard code
of conduct
development
8 days Thu
7/26/18
Mon
8/6/18 project manager $512.00 19%
3 Implementatio
n phase 37 days Tue
8/7/18
Wed
9/26/18 project manager $3,912.00 16%
3.1 Strategy
implementation 6 days Tue
8/7/18
Tue
8/14/18 $0.00 20%
3.2 Resource
implementation 8 days Wed
8/15/18
Fri
8/24/18 project manager $512.00 25%
3.3 Implementing
privacy law 9 days Mon
8/27/18
Thu
9/6/18
virtual team
members $72.00 12%
3.4
Chain and
structural
authority
implementation
6 days Mon
8/27/18
Mon
9/3/18 technical experts $144.00 24%
3.5
Developing
mission vision and
objectives
8 days Fri
9/7/18
Tue
9/18/18 technical experts $192.00 32%
3.6 Implementing 9 days Fri Wed project manager $576.00 5%

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promotional
activities 9/7/18 9/19/18
3.7
Advertisemen
t and poster
implementation
6 days Wed
9/19/18
Wed
9/26/18
virtual team
members $48.00 4%
4 Project
Evaluation phase 31 days Thu
9/27/18
Thu
11/8/18 project manager $2,944.00 10%
4.1 Evaluating
final project goal 6 days Thu
9/27/18
Thu
10/4/18 $0.00 0%
4.2
Collecting
more information
for further success
8 days Fri
10/5/18
Tue
10/16/18 project manager $512.00 10%
4.3
Additional
technology
evaluation
9 days Wed
10/17/18
Mon
10/29/18 technical experts $216.00 12%
4.4 Final testing
of the project 3 days Tue
10/30/18
Thu
11/1/18 technical experts $72.00 10%
4.5
Periodic
quality review for
the project
5 days Fri
11/2/18
Thu
11/8/18
technical experts
,virtual team
members
$160.00 10%
5 Closure phase 18 days Fri
11/9/18
Tue
12/4/18 project manager $1,704.00 4%
5.1 Stakeholders
signoff 5 days Fri
11/9/18
Thu
11/15/18 $0.00 10%
5.2 Final project
documentation 8 days Fri
11/16/18
Tue
11/27/18 project manager $512.00 5%
5.3 Post project
maintenance plan 5 days Wed
11/28/18
Tue
12/4/18
virtual team
members $40.00 3%

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6.1 Work Breakdown Structure
Project schedule for
develeoping administratn
system for MLR
Project design phase
Project
specification
understanding
Requirements
gathering and
analysis
Budget preparation
Risk management
planning
Communication
management plan
Project team
development
Development phase
Considering
promotional
activities (posters,
advertisements)
Customer
relationship
management plan
Brand awareness
creation
Specify hardware
requirements
Specify software
requirements
Promoting high
standards
Professional
conduct
Standard code of
conduct
development
Implementation phase
Strategy
implementation
Resource
implementation
Implementing
privacy law
Chain and structural
authority
implementation
Developing mission
vision and objectives
Implementing
promotional
activities
Advertisement and
poster
implementation
Project Evaluation phase
Evaluating final
project goal
Collecting more
information for
further success
Additional
technology
evaluation
Final testing of the
project
Periodic quality
review for the
project
Closure phase
Stakeholders
signoff
Final project
documentation
Post project
maintenance plan
Figure 1: Project work Breakdown Structure
(Source: Created by author)
6.2 Project timelines
The project timelines show the initiation, progress and completion of the project. For this
project the status report are due at the 25%, 50% and 75% of the allotted timeframe. It is not
necessary that each time the progresses of all tasks are similar. The timelines for this project is
shown in the below diagram.

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Figure 2: Project timelines of the project
(Source: created by author)
6.3 Roles and responsibilities of the project team members
Stakeholders Role Responsibility
Project manager Internal Responsible to control and

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monitor the status of the
project with each phase of
project development
Finance manager Internal Based upon the project
requirements proper budget is
needed to be prepared by the
finance manager. Besides the
budget appropriate feasibility
study is also required to be
done to make sure whether the
project is beneficial or not
System developer Internal The system developer of the
project is responsible to
develop a record keeping
system through which they
will be able to store the clients
financial and personnel
records securely and
successfully.
Operation manager Internal and external The aim of the project is to
develop a new administrative
system for Max Lionel Reality
to increase its good will in

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terms of compliance plan, risk
detection and prevention. The
operation manager is
responsible to track and
monitor all the necessary
ongoing operations of the
company.
Project sponsors External Sponsors are the external
stakeholders who are
responsible to provide
necessary capital required for
initiating and carry out the
project.
Consumers External As the aim of the project is to
increase its product quality,
good will and reputation
among the consumers and to
make them informed about
their current products and
services, thus consumers act
the key role as the external
stakeholder. Both the external
and internal consumers are

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allowed to give their feedback
regarding the quality of the
products and services. Based
on the feedback required
changes will be incorporated
to the system.
6.4 Resources required for the project
For the version 1 project plan the below are the resources (Human)
Resource Name Type Initials Std. Rate Ovt. Rate Base Calendar
project manager Work p $8.00/hr $0.00/hr Standard
finance manager Work f $5.00/hr $0.00/hr Standard
system developer Work s $4.00/hr $0.00/hr Standard
technical experts Work t $3.00/hr $0.00/hr Standard
virtual team
members Work v $1.00/hr $0.00/hr Standard
7. Development of a risk management plan
While analyzing the project objectives it has been found that some risks are there which
may interrupt the progress and success of the administrative system development project for Max
Lionel Reality. The risk management plans developed for this project are as follows:
Risks Probability Impact Ranking Mitigation strategy
Technical
risks
Medium High 1 In order to develop an accurate project
for the company the project manager

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should create the technical team through
examining their skills and knowledge. In
order to make the technical team aware
of the project needs timely training and
development programs should be
arranged by the project manager.
Financial and
capital
investment
risks
Low High 2 The finance manager of the project is
responsible to take actions for resolving
the financial risks. The finance manager
should make a feasibility measurement
at the initiation phase to understand
whether the project will be beneficial or
not. If any changes are point out then
necessary action plan are to be
incorporated to it.
Cultural
diversity
Low Low 5 In order to avoid the cultural diversity
open communication should be followed
by the project team members. With the
help of the open communication the
project team members will be able to
share their point of views with each
other which will increase the creativity
and innovation within the administrative

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system.
Inaccurate
internal
business
strategy
High High 1 The project manager should develop
appropriate internal business strategy to
make the company gain effective
measurable success in terms of revenue.

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8. Developing project budget

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Figure 3: Budget developed for the project
(Source: created by Author)
9. Project plan development (version 2)
According to the version 2 project plan some of the activities are reduced for
managing and it has been found that of the version 2 project plan is followed the total expense
will be reduced. Regardless of type and background, the aim of any project is to create it within
the estimated budget and time. In the new version 2 project some of the unwanted activities are
removes which positively impacted the total expense of the administrative system development
project for Max Lionel Reality.
9.1 Project initiation and scope documentation
9.1.1 Stakeholders
For this project the list of stakeholders are not yet changed and in order to complete the
project within the estimated budget and time the considered stakeholders include project
manager, finance manager, operation manager, technical experts, virtual project team members
and system developers. The operation manager should look at all necessary aspects those are to
be followed for the successful implementation of the administrative system for Max Lionel
Reality (MLR).
9.1.2 Scope documentation and Project snapshot
Title of the project Development of administration system for Max
Lionel System for the

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Project aim: The aim of the project is to develop an administration system for Max Lionel
Reality in such away so that it can grow its consumer’s base and also can create a close
relationship with their consumers. The financial growth and reputation of the company is
dependent on the relationship between the consumers, product and services.
Time frame and project
deliverables
The project deliverable deals
with building computer
programs, plans and proper
policies and procedures.
From the requirements of the
project it has been found that
the administration system of
Max Lionel Reality can be
completed within 12 months
successfully.
Stakeholders
The stakeholders associated to the project include Max Lionel
Reality, Haseeb Javed, ready office supplies etc.
Resources
In order to successfully
accomplish the project
physical and human resources
are needed to be considered.
The resources for this project
Risks
In order to gain success from the project it is very important to
identify the possible risks, their impact and mitigation
strategies. The budget estimated for the project may exceed
lack of technical expert. If the staffs get shortened then, it will
become difficult to complete the project within 12 months. In

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are team leaders, team
members, project manager,
marketing manager and IT
manager.
addition to this, if it is found that, the technical experts are not
aware about the security of the administration system then, the
confidentiality of the system may be interrupted. If the system
gets hijacked then, the confidential financial information and
personnel information may get hacked by the external attackers.
Interdependencies
For developing the
administration system the
project team members are
required to share data along
with the rest of the project
group members very
frequently. Apart from this
data should also be gathered
from the current system also.
Success criteria
With the help of the stakeholder analysis the success criteria for
the project can be understand. Then the stakeholders are
required to share those criteria with the rest f the project team
members. Moreover, the main focus of the company is to
develop an administration system for Max Lionel Reality
within 12 months with a capital investment of $15,000 or less.
9.2 Project plan
Task Name Duration Start Finish Resource
Names Cost
Project schedule for
developing
administration system
for MLR
92 days Wed 5/2/18 Thu 9/6/18 $19,252.00
Project design phase 32 days Wed 5/2/18 Thu
6/14/18 $1,763.00
Project 5 days Wed 5/2/18 Tue 5/8/18 $0.00

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specification
understanding
Requirements
gathering and analysis 8 days Wed 5/9/18 Fri 5/18/18 project manager,
technical experts $704.00
Budget
preparation 6 days Mon 5/21/18 Mon
5/28/18 project manager $384.00
Risk management
planning 9 days Tue 5/29/18 Fri 6/8/18
finance manager,
hardware
[1],software [1]
$371.00
Communication
management plan 6 days Tue 5/29/18 Tue 6/5/18 virtual team
members $48.00
Project team
development 4 days Mon 6/11/18 Thu
6/14/18 project manager $256.00
Development phase 69 days Wed 5/2/18 Mon
8/6/18 project manager $5,751.00
Considering
promotional activities
(posters,
advertisements)
8 days Fri 6/15/18 Tue
6/26/18 $0.00
Customer
relationship
management plan
6 days Wed 6/27/18 Wed
7/4/18
virtual team
members $48.00
Specify hardware
requirements 8 days Thu 7/5/18 Mon
7/16/18
project manager,
hardware
[1],software [1]
$523.00
Specify software
requirements 6 days Wed 5/2/18 Wed
5/9/18
virtual team
members ,Additi
onal
infrastructure
[1],hardware
[1],software [1]
$69.00
Promoting high
standards 7 days Tue 7/17/18 Wed
7/25/18
technical experts
,Additional
infrastructure
[1],hardware [1]
$183.00
Standard code of
conduct development 8 days Thu 7/26/18 Mon
8/6/18 project manager $512.00
Implementation
phase 92 days Wed 5/2/18 Thu 9/6/18 project manager $6,685.00
Strategy
implementation 6 days Tue 8/7/18 Tue
8/14/18
Additional
infrastructure
[1],hardware
[1],software [1]
$21.00
Resource 8 days Wed 8/15/18 Fri 8/24/18 project manager $512.00

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implementation
Implementing
privacy law 9 days Mon 8/27/18 Thu 9/6/18 virtual team
members $72.00
Chain and
structural authority
implementation
6 days Mon 8/27/18 Mon
9/3/18 technical experts $144.00
Advertisement
and poster
implementation
6 days Wed 5/2/18 Wed
5/9/18
virtual team
members $48.00
Project Evaluation
phase 31 days Thu 5/10/18 Thu
6/21/18 project manager $3,349.00
Evaluating final
project goal 6 days Thu 5/10/18 Thu
5/17/18
Additional
infrastructure
[1],hardware
[1],project
manager,
software [1]
$405.00
Collecting more
information for
further success
8 days Fri 5/18/18 Tue
5/29/18 project manager $512.00
Additional
technology evaluation 9 days Wed 5/30/18 Mon
6/11/18 technical experts $216.00
Final testing of
the project 3 days Tue 6/12/18 Thu
6/14/18 technical experts $72.00
Periodic quality
review for the project 5 days Fri 6/15/18 Thu
6/21/18
technical experts
,virtual team
members
$160.00
Closure phase 18 days Fri 6/22/18 Tue
7/17/18 project manager $1,704.00
Stakeholders
signoff 5 days Fri 6/22/18 Thu
6/28/18 $0.00
Final project
documentation 8 days Fri 6/29/18 Tue
7/10/18 project manager $512.00
Post project
maintenance plan 5 days Wed 7/11/18 Tue
7/17/18
virtual team
members $40.00

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Project schedule for
develeoping administratn
system for MLR
Project design phase
Project
specification
understanding
Requirements
gathering and
analysis
Budget preparation
Risk management
planning
Communication
management plan
Project team
development
Development phase
Considering
promotional
activities (posters,
advertisements)
Customer
relationship
management plan
Specify hardware
requirements
Specify software
requirements
Promoting high
standards
Standard code of
conduct
development
Implementation phase
Strategy
implementation
Resource
implementation
Implementing
privacy law
Chain and structural
authority
implementation
Advertisement and
poster
implementation
Project Evaluation phase
Evaluating final
project goal
Collecting more
information for
further success
Additional
technology
evaluation
Final testing of the
project
Periodic quality
review for the
project
Closure phase
Stakeholders
signoff
Final project
documentation
Post project
maintenance plan
Figure 4: Work Breakdown Structure
(Source: Created by author)
According to the revised project plan which is consist of there more material resources I
terms of hardware, software and additional technical infrastructure. It has been found that, the
estimated cost in version 1 project and the cost of the version 2 project vary highly.

29DIPLOMA OF BUSINESS
Assignment 2
This assignment is focused on implementing the project that has been initiated, planned
and negotiated in the assignment 1 for Max Lionel Reality. In order to achieve the project goal
within estimated time and budget the project team members should work with others
professionally. In addition to this an accurate secured record keeping system is developed for
managing the confidentiality of the administrative system developed for Max Lionel Reality
1. Determining monitoring and record keeping system required
Generally two different types of monitoring activities are available those are widely used
for understanding the way through which the organization performs and eventually identifies
those areas which needs major attention. Two of these monitoring activities are the compliance
monitoring and performance monitoring. For this particular project both of the monitoring
approaches are adopted.
The compliance monitoring deals with the laws, industry, standard code of conducts,
ethical standards and accepted community organizational requirements whereas, the performance
monitoring system deal with the in depth analysis of the project processes. Though, between two
of these approaches the performance monitoring is much beneficial. In order to determine that
whether the system is efficient and effective or not proper performance monitoring approach
should be developed. It just not measures the performance of the system but also measure the
performance of the stakeholders associated to the system. It measures the developing criteria,
conducting interviews,

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2. Plan to support the team members associated to the project
In order to successfully implement the project it is necessary for the project manager to
engage all the project team members together. Basically team engagement can be done through
possible contribution of the project team members to their job roles. For reducing the work load
from the project team members it is necessary for the project managers to divide the total task in
small segments. For each task resources both physical and human are to be allotted. However,
allotment is not the final solution but their contributions to the tasks are very much important.
The world of the work for the company will completely change if the project team members
contributed appropriately.
For successfully contribute activities to the project phases initially the project manager
should understand the project goals and must consider all necessary security aspects. Then based
on the skills and knowledge of the team members they should be allotted for the job roles.
Proper tem collaboration is another important aspect that has to be considered for the successful
implementation of the administration management system for the Max Lionel Reality.
3. Responsibilities
3.1 Risk management plan including changes
Based on the performance and record keeping system details it is necessary for the
project head and project team members to develop a risk management plan. This particular risk
management plan includes some different risks that may interrupt the regular success of the
company. The changed risk management plan for the company is elaborated below:
Risks Impact Probability Management plan

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Wrong time and risk
estimation
High High In order to manage the
issues of wrong time
and risk management
the project manager
should consider all
necessary aspects at
the initial phase. It is
expected that if these
are done accurately
then this particular
issue can be mitigated
absolutely.
Unforeseen
circumstances
High High Additional resources
are to be considered
so that the issues of
risk and specifications
can be adopted
accordingly.
Not clear specification High Medium It is necessary for the
project manager to
consider all aspects of
project specification. It
has been found that if
all of these

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specifications are
adopted then the issues
will be mitigated
accordingly.
3.2 Draft for quality assurance
In order to ensure that the quality of the project that is going to be developed for Max
Lionel Reality, some important measures is needed to be followed accordingly by the project
manager. The steps to be followed by the project manager are as follows:
 Defining the project requirements
 Defining the required raw materials of the projects
 Proper project planning
 Material testing
4. Final project deliverable
According to the final requirement of the project it has been found that, the deliverables
of the project are as follows:
 To develop an administration system for the Max Lionel Reality company
 To increase the overall security of the system
 To develop a project budgetary and the initial budget developed and also to
ensure the discrepancies between the planned budget and the actual budget.

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Assignment 3
1. Financial record keeping system
In order to keep the financial record of the company a secured server is needed to be
developed by the company to avoid security level issues. It has been found that,
1.1 Comparing budget spend with the actual
It has been found that the budget developed in project plan version 1 differs from the
project plan developed on version 2. In the project version 1 the total estimated budget was
$1752.00
Task Name Duration Start Finish Cost (version 1) Cost (Version2)
Project design
phase 32 days Wed 5/2/18 Thu
6/14/18 $1,752.00 $19,252.00
Project
specification
understanding
5 days Wed 5/2/18 Tue 5/8/18 $0.00 $1,763.00
Requirements
gathering and analysis 8 days Wed 5/9/18 Fri 5/18/18 $704.00 $0.00
Budget
preparation 6 days Mon 5/21/18 Mon
5/28/18 $384.00 $704.00
Risk management
planning 9 days Tue 5/29/18 Fri 6/8/18 $360.00 $384.00
Communication
management plan 6 days Tue 5/29/18 Tue 6/5/18 $48.00 $371.00
Project team
development 4 days Mon 6/11/18 Thu 6/14/18 $256.00 $48.00
Development
phase
29 days Wed 6/27/18 Mon 8/6/18 $1,664.00 $256.00

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Customer
relationship
management plan
6 days Wed 6/27/18 Wed 7/4/18 $48.00 $5,751.00
Brand awareness
creation 9 days Thu 7/5/18 Tue 7/17/18 $648.00 $0.00
Specify hardware
requirements 6 days Wed 7/18/18 Wed
7/25/18 $48.00 $48.00
Promoting high
standards 7 days Tue 7/17/18 Wed
7/25/18 $168.00 $523.00
Professional
conduct 6 days Thu 7/26/18 Thu 8/2/18 $240.00 $69.00
Standard code of
conduct development 8 days Thu 7/26/18 Mon 8/6/18 $512.00 $183.00
Implementation
phase 31 days Wed 8/15/18 Wed
9/26/18 $1,544.00 $512.00
Resource
implementation 8 days Wed 8/15/18 Fri 8/24/18 $512.00 $6,685.00
Implementing
privacy law 9 days Mon 8/27/18 Thu 9/6/18 $72.00 $21.00
Chain and
structural authority
implementation
6 days Mon 8/27/18 Mon 9/3/18 $144.00 $512.00
Developing
mission vision and
objectives
8 days Fri 9/7/18 Tue 9/18/18 $192.00 $72.00
Implementing
promotional activities 9 days Fri 9/7/18 Wed
9/19/18 $576.00 $144.00
Advertisement
and poster
implementation
6 days Wed 9/19/18 Wed
9/26/18 $48.00 $48.00
Project Evaluation
phase 31 days Thu 9/27/18 Thu
11/8/18 $2,944.00 $3,349.00
Evaluating final
project goal
6 days Thu 9/27/18 Thu 10/4/18 $0.00 $405.00