MBA 530 Project: Mind Inventory Learning App Development

This project report details the development of a learning app by Mind Inventory, encompassing various project management aspects. It begins with a system approach analysis and project selection using a weighted approach. The report identifies stakeholders, defines assumptions, and constraints, followed by developing a business case and project charter. It includes a stakeholder communication matrix, triple constraint analysis, project scope statement, work breakdown structure (WBS), responsibility assignment matrix (RAM), PERT and CPM charts, and a Gantt chart for scheduling. Cost estimation techniques and earned value management are applied to monitor progress. The project also addresses quality management using a cause-and-effect approach, issues progress reports, identifies and manages risks, and handles change requests. Finally, it concludes with lessons learned and project closure reports. The project adheres to the MBA 530 course requirements, demonstrating practical application of project management principles.

Running head: PROJECT MANAGEMENT
Project Management: Learning App Development Project by Mind Inventory Company
Name of the student:
Name of the university:

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Table of Contents
1. Adopt System Approach to Analyze an Initiative.......................................................................2
2. Select Business Initiative/Project Using Weighted Approach.....................................................2
3. Identify Project Stakeholders.......................................................................................................3
4. Determination of the Project’s Assumptions and Constraints.....................................................4
5. Develop the Business Case to Obtain Senior Management Support...........................................4
6. Develop the Project Charter.........................................................................................................5
7. Develop the Stakeholder Communication Matrix.......................................................................7
8. Study the Relationship Using the Triple Constraint View..........................................................7
9. Develop Project Scope Statement................................................................................................8
10. Develop the Work Breakdown Structure (WBS)......................................................................8
11. Develop the Responsibility Assignment Matrix (RAM).........................................................10
12. Adopt the Program Evaluation and Review Technique (PERT).............................................12
13. Use the Critical Path Methodology (CPM).............................................................................13
14. Develop Project Gantt Chart....................................................................................................14
15. Costs Estimate Techniques......................................................................................................14
16. Apply the Earned Value Management (EVM) to Monitor Progress.......................................15
17. Adopt the Cause and Effect Approach in Quality Management.............................................16
18. Issue Progress Report..............................................................................................................17
19. Identify Project Risks..............................................................................................................17
20. Manage Risks (Risk Registers and Response Strategies)........................................................18
21. Manage Project Change Request.............................................................................................19
22. Issue Lesson Learned Report...................................................................................................20
23. Issue Project Closure Report...................................................................................................20
References......................................................................................................................................22

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1. Adopt System Approach to Analyze an Initiative
In order to analyze any project at the initiation phase the project manager and the project
team members are require to chose suitable stakeholders for the project. A project time schedule
considering all the project activities are necessary to be designed and followed accordingly by
the project team members to successfully accomplish any project. This report nominates a
learning app development project by mind Inventory Company that may reduce the learning gaps
that are continuously facing by both the learners and teachers. It is expected that with the
successful implementation of the learning app the relationship between the learners and the
teachers will become stronger than the previous phases. System approach is nothing apart from
the basic problem solving method that will effectively help the company to define the problems
much clearly. It will also help to identify alternative solution for the identified problem. After
implementing and testing the solution, the viable mix solution can be prepared to effectively
resolve the traditional issues of education system and the learning approach.
2. Select Business Initiative/Project Using Weighted Approach
Electronic business or (E-Business) can drive the traditional learning approach to a more
advances method that fills the learning and education gap between the learners and the teachers.
The learning app has certain specified actions and can also deliver intangible outcome to the
consumers. Both short-term and long-term issues can be resolved with the help of the online
learning app.
In order to promote the online app business the most suitable medium is the social media.
It gives better business alignment, correct business drivers, correct actions those are helpful for
the c=successful implementation of the learning app.

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Environmental constraints are the main components that help to define both the pre
planned and post planned components of education system and learning app as well. There are
no step specification rather formal system approaches available for the learning app development
project. Based on the instructional design, education objectives the learning app should be
designed by the company. The learning app must have all features that the traditional classrooms
use to have. There must have proper performance measurement action. With the help of the
performance measurement the current status of the students and the way through which their
knowledge and skills can be improved through the online leaning app are elaborated in this
paper.
3. Identify Project Stakeholders
The number of project stakeholders varies for different projects thus, for this specific
project also the stakeholders are also different. It is necessary for the project owners to assign
suitable stakeholders for the projects. They must actively play their roles to successfully
accomplishing the online learning app development project by Mind Inventory. Classic
approaches to business strategy are important to assume for marketing success, technical success
and business regulations also. The stakeholders assigned for this project are as follows:
Stakeholders name Roles
Project manager Role is to control and monitor the project
Finance manager To design a feasible project cost
System developer To develop secure and efficient online learning app
System analyst To analyze the online app

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HR manager To manage the employees and customers
Teachers To guide the online learners
Subject matter experts To facilitate the learning and development program
4. Determination of the Project’s Assumptions and Constraints
4.1Assumptions
The successful project outcome will deliver an online platform to the eager learners. It
will bridge the gap between the learners and the teachers. The learners will get 24X7 open
platform and guidance regardless of their location.
4.2 Constraints
Triple project constraints such as time, scope and cost have been considered for the
online app development project of Mind Inventor. The project is expected to be completed in 6
months with a budget of $30,176.
5. Develop the Business Case to Obtain Senior Management Support
In order to develop the online learning app for Mind Inventory an accurate business case
should also be considered to allow the company gain effective commercial revenue and
competitive advantages as well. The steps followed for the development of the business case for
Mind Inventor are as follows:
 The business idea is generated due to the issues that most of the learners are
facing due to time limitation and back dated learning style
 Identification on target audience

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 Defining business objectives
 Developing promotional activities through social media such as twitter, Facebook
etc
 Inclusion of marketing components and detail research methods
 Analysis from the business ideas, strategies and processes
 Writing business case content and blogs t grab new customers
 Emphasizing high impact elements
6. Develop the Project Charter
Project Title: Development of Online learning app by Mind Inventory
Start Date: End Date: Reference:
Project
Manager: Stephen Smith
Brief Project Description:
In order to bridge the learning gap between the learners and teachers and to diminish
the issues of traditional learning Mind Inventory Company has planned to develop an online
learning app to give wide opportunities to both the learners and the teachers.
Project Key Objectives:
 To identify the issues of traditional learning approach
 To design an online learning app for the teachers and learners
 To incorporate certain security phase to give high security to the learners.
High-Level Project Scope:

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The successful implementation of online learning app will reconsider the attitude of the
learners towards the education system. In addition to this, it also provides a flexible and
reliable comfort zone rather platform to the learners so that the inconvenience of the traditional
learning approach can be resolves accordingly. The knowledge and skill of the learners will
increase and it also provides a self-paced learning environment to the company. The overll
education cost also gets reduced.
High-Level Project Deliverables:
 To develop an online learning app for the learners
 To deliver a secure service to the learners
 To inspire the learners
Team Members and Roles
# Name Role Mobile # (optional) E-Mail Signatures
1 Project manager Internal NA NA Stephen
smith
2 Finance manager Internal NA NA William
Watson
3 System developer Internal NA NA James
Anderson
4 System analyst Internal NA NA Andrew
Lee

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7. Develop the Stakeholder Communication Matrix
Purpose of
communication
Frequency Responsible person Way of
communication
To demonstrate the
current status of the
online app development
project
weekly Project manager and
project team members
Video conference
and Presentation
To illustrate the
feasibility report of the
app development
project
Weekly Finance manager and
project team members
Video conference
To demonstrate the
feature of the app
Monthly System developer,
project manager and
project team members
Video conference
System analysis report Monthly System analyst,
project manager and
project team members
Video conference
8. Study the Relationship Using the Triple Constraint View
Time: 6 months
Scope: To design a secured and advanced online learning app for the eager learners
Cost: $30,176

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9. Develop Project Scope Statement
The project is focused on development of online learning app for the learners of different
age group staring from 5 years. The scope of the project is “To design an all time on time
service providing online learning app for the learners”.
10. Develop the Work Breakdown Structure (WBS)
Project
Name:
E-learning app development project
Start Date: End Date: Reference:
Project Manager:
Stephen smith
Revision #: Date:
WBS
Level
Task Name Duration Responsible
1 Initiation phase 25 days
1.1 Developing project scope statement 6 days project
manager
1.2 Identifying project objectives 6 days sponsors
1.3 Project goal development 9 days system
developer
1.4 Hiring subject matter experts as online
supervisors 8 days HR manager
1.5 Resource identification 4 days finance
manager
2 Planning phase 31 days

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2.1 Resource management plan 5 days HR manager
2.2 cost management plan 6 days finance
manager
2.3 Contingency management plan 9 days finance
manager
2.4 communication management plan 3 days HR manager
2.5 Risk management plan 8 days project
manager
3 Development phase 77 days
3.1 System specifications 18 days sponsors
3.2 Technical requirements 12 days system
developer
3.3 Non technical requirements identification 12 days HR manager
3.4 Software license 10 days system analyst
3.5 Design the prototype 15 days system analyst
3.6 Coding and modeling the system 10 days system
developer
4 Project implementation 45 days
4.1 Unit testing 12 days system analyst
4.2 Integrated testing 10 days system tester
4.3 Acceptance testing 15 days system analyst
4.4 Change management implementation 10 days project
manager

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4.5 Final implementation 8 days project
manager
5 Project closure phase 10 days
5.1 Stakeholder signoff 5 days HR manager
5.2 Post maintenance 2 days Subject matter
experts
5.3 Final project document submission 3 days system analyst
Schedule for E-learning
app develolent project
Initiation phase
Developing project
scope statement
Identifying project
objectives
Project goal
development
Hiring subject matter
experts as online
supervisors
Resource
identification
Planning phase
Resource
management plan
cost management
plan
Contingency
management plan
communication
management plan
Risk management
plan
Development phase
System
specifications
Technical
requirements
Non technical
requirements
identification
Software license
Design the
prototype
Coding and modeling
the system
Project implementation
Unit testing
Integrated testing
Acceptance testing
Change
management
implementation
Final implementation
Project closure phase
Stakeholder signoff
Post maintenance
Final project
document
submission
Figure 1: Work Breakdown Structure for the E-learning app development project
(Source: Created by author)
11. Develop the Responsibility Assignment Matrix (RAM)
Activities R A C I
Developing
project scope
R C A