MBA642 Project Initiation: Family Relocation Project Schedule to Perth

This report presents a detailed project schedule for a family's relocation from Queensland to Perth, driven by a new job opportunity. The project encompasses various tasks, including identifying movers, packing, selling unwanted items, securing pre-mortgage approval, and school applications. The report includes a milestone plan, a task list with responsible persons, and a Gantt chart, all initially planned within a budget of $15,000. Adjustments were made to the schedule to accommodate the family's need to move directly into their new residence upon arrival, avoiding hotel stays. These adjustments led to cost savings and a revised project schedule, reflected in a detailed table showcasing the changes. The report concludes with a personal reflection on the project management process, emphasizing the importance of effective change management, team collaboration, and the application of project management tools for successful project execution. This project management assignment is available on Desklib, offering students a valuable resource for similar case studies and solved assignments.

Running head: PROJECT MANAGEMENT
Relocation of the family to Perth
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Overview of the project scenario...........................................................................................2
2. Assumptions and criteria that is used for preparing the milestone plan and task list of the
project.........................................................................................................................................2
3. Milestone plan........................................................................................................................3
4. List of tasks and the responsible person.................................................................................3
5. Gantt chart..............................................................................................................................3
6. Details and reason of adjustment...........................................................................................3
7. Personal reflection of the process..........................................................................................8
References................................................................................................................................10
Appendices...............................................................................................................................12
Appendix 1: Milestone.........................................................................................................12
Appendix 2: List of task and responsible person.................................................................12
Appendix 3: Gantt chart.......................................................................................................13

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PROJECT MANAGEMENT
1. Overview of the project scenario
This report showcases the preparation of a schedule for a relocation case scenario.
The main aim of the report is to develop a plan including all the project activities for moving
the entire family along with their stuffs to a new location in Perth as Jeff has received a new
position within an organization in Perth. The entire family of Jeff mainly includes four
members including Jeff, his wife Kelly and two children Lexie and Will. In addition to this,
the family have two cars and a dog. Presently the family is living in a two-bedroom flat in
Queensland and as Jeff has secured a new job, he wants to relocate with his family to a four-
bed room flat in Perth. The actual date for emptying the house that is in Queensland will be
around 20th January whereas the new house will be generally commenced on January 27th.
The cost that is required for moving to the new city will be around $15,000. In addition to
this, all the information that are provided are generally compiled for inspecting as well as for
making the necessary changes for meeting the requirements of the family within the assumed
budget.
2. Assumptions and criteria that is used for the preparation of the task list
and milestone plan of the project
The assumptions as well as criteria on which proper focus is made for the preparation
of the milestone plan as well as task list for the project is provided in the table below:
Budget: The cost that is generally needed for relocating the family to Perth from
sunshine coast will be assumed to be around $15,000. All the project activities need to be
executed within the budget that is sponsored for avoiding the problems as well as issues that
mainly occurs due to the rise in the budget of the project.

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PROJECT MANAGEMENT
Time: Time is considered as one of the important aspects for the effective project
completion. The project manager generally makes an assumption according to which the
entire project of relocation will be done on time so that the children’s can be able to join their
school on 31st January and Jeff can start his office in Perth from 5th February successfully. It
is quite necessary to proceed as per the assumption because it is quite important for the
children of Jeff to
Resource availability: The resources which are mainly required for relocating the
family to a new location in Perth and the human resources who are engaged with the project
must be present when pre-relocation or post-relocation activities of the project are performed.
This criterion of the project is considered to be essential as proper resource availability within
the project generally helps in completing the work of the project quite successfully.
3. Milestone plan
Refer to appendix 1
4. List of tasks and the responsible person
Refer to appendix 2
5. Gantt chart
Refer to appendix 3
6. Details and reason of adjustment
The project that reflects on relocation helps in showcasing that Jeff needs to vacate his
present house by January 20th however the provided date for the hew apartment inauguration
will be on 27th January and as Jeff do not have family or relatives in the city of Perth, the
family needs to focus on the commencement of the new apartment successfully. For this, the

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PROJECT MANAGEMENT
project planner needs to make some important adjustment are required within the project
schedule. The changes that are mainly done in the entire schedule is mainly reflected below:
Adjustment in the time: The project planner mainly aims to finish the
commencement of the new apartment as soon as possible such that the Jeff’s family can
move to the new location in the city of Perth after vacating their old house in Queensland. As
the commencement of the project is assumed to be done by 20th January thus the family of
Jeff does not have to stay in hotel and they will be able to properly move .to the new city on
time.
Adjustment in the cost: New house commencement will be done within 20th January
2018 as per the assumption that is made and therefore the family will not spend money on the
hotel and therefore the money that is needed for hotel expense will get saved. Moreover, it is
found that the budget that is generally required for completing relocation will be less as
compared to the budget that is generally required as per the initial plan of the project.
The changes that are done in the project schedule will be shown below in the table by
using yellow colour. Moreover, the table helps in showcasing the duration as well as cost that
is associated with relocation generally reduces as compared to the previous schedule of the
project. The changes that are done in the project schedule are mainly reflected below:
WBS Task Name Duration Start Finish Predecessors
Resource
Names
Cost
0
New schedule
with the
adjustments for
relocation
28 days
Sun
30-12-
18
Sat 26-
01-19
$13,704.00

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PROJECT MANAGEMENT
1
Project
initiation phase
6 days
Sun
30-12-
18
Fri 04-
01-19
$0.00
1.1
Making plan
for relocation
1 day
Sun
30-12-
18
Sun 30-
12-18
Jeff and Kelly $0.00
1.2
Determining
the date on which
shift will be done
1 day
Mon
31-12-
18
Mon
31-12-
18
2 Jeff and Kelly $0.00
1.3
Consulting
with the planner
3 days
Tue
01-01-
19
Thu
03-01-
19
3 Jeff and Kelly $0.00
1.4
Confirming
the date for
shifting
1 day
Fri 04-
01-19
Fri 04-
01-19
4 Jeff and Kelly $0.00
M1
Milestone1:
Initiation phase
completion
0 days
Fri 04-
01-19
Fri 04-
01-19
5 $0.00
2
Project
planning phase
7 days
Sat 05-
01-19
Fri 11-
01-19
$4,480.00
2.1
Determining
the activities of
the project
1 day
Sat 05-
01-19
Sat 05-
01-19
6
Project
planner
$640.00
2.2 Developing
schedule for the
2 days Sun
06-01-
Mon
07-01-
8 Project $1,280.00

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PROJECT MANAGEMENT
purpose of
relocation
19 19 planner
2.3
Contingency
planning
3 days
Tue
08-01-
19
Thu
10-01-
19
9
Project
planner
$1,920.00
2.4
Allocating the
resources which
are needed
1 day
Fri 11-
01-19
Fri 11-
01-19
10
Project
planner
$640.00
M2
Milestone 2:
Getting approval
0 days
Fri 11-
01-19
Fri 11-
01-19
11 $0.00
3
Relocation
activities
9 days
Sat 12-
01-19
Sun
20-01-
19
$5,496.00
3.1
Movers and
packers are
identified
1 day
Sat 12-
01-19
Sat 12-
01-19
12 Jeff and Kelly $0.00
3.2
Needed
belongings must
be identified
2 days
Sun
13-01-
19
Mon
14-01-
19
14
Packers,
Packaging
Cost [1]
$2,176.00
3.3
Items selling
which are not
needed
3 days
Sun
13-01-
19
Tue 15-
01-19
14
Project
planner
$1,920.00
3.4 Getting pre-
mortgage
2 days Wed
16-01-
Thu
17-01-
16 Jeff and Kelly,
Mortgage Cost
$900.00

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PROJECT MANAGEMENT
19 19 [1]
3.5
Applying for
the school
2 days
Fri 18-
01-19
Sat 19-
01-19
17 Jeff and Kelly $0.00
3.6
Relocation to
the old
department
1 day
Sun
20-01-
19
Sun 20-
01-19
18
Transportation
Cost [1]
$500.00
M3
Milestone 3:
Vacating the old
house
0 days
Sun
20-01-
19
Sun 20-
01-19
19 $0.00
4 Post-relocation 6 days
Sun
20-01-
19
Sat 26-
01-19
$3,728.00
4.1
Moving to
hotel
0 days
Sun
20-01-
19
Sun 20-
01-19
20 Hotel cost [0] $0.00
4.2
Moving to
new house
1 day
Mon
21-01-
19
Mon
21-01-
19
22 Jeff and Kelly $0.00
4.3
Shifting
commodities and
unpacking items
2 days
Tue
22-01-
19
Wed
23-01-
19
23 Packers $1,376.00
4.4
Aligning the
day to day project
activities
3 days
Thu
24-01-
19
Sat 26-
01-19
24 Movers $2,352.00

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PROJECT MANAGEMENT
M4
Milestone 4:
Project closure
0 days
Wed
23-01-
19
Wed
23-01-
19
24 $0.00
7. Personal reflection of the process
After engaging within the project, I have analyzed that the relocation of the family
from Queensland to Perth is done successfully so that the family can easily move to the new
house after vacating their old house. The adjustments as well as changes which are needed to
be include in the project schedule for meeting the goals and objectives of the project helps in
reflecting that the various changes that are mainly needed within the project schedule must be
handled effectively. It is found that the project team needs to use proper tools as well as
process for handling the changes by finishing the project on schedule. Moreover, the
information about team management that I have gained will help me in my future projects.
The experience that I have gained through the help of this project will be used my me in
handling similar types of project accurately. Moreover, it is found that proper assumptions
are generally made before the initiation of the project and as a result the team needs to
complete the project as per the assumption which is considered as one of the crucial points
for the project planners. It is very much necessary for the project team to get involved within
the project and uses proper assumptions that are needed for successfully completing the
project. Thus, I have analyzed that the entire skills and information that I have gained through
the help of this particular project will be helpful for me in the upcoming future such that I can
be able to handle the project quite effectively and will be able to execute the project within
the assumed deadline of the project.

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PROJECT MANAGEMENT
References
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Martens, M.L. and Carvalho, M.M., 2017. Key factors of sustainability in project
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Journal of Project Management, 35(6), pp.1084-1102.

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Appendices
Appendix 1: Milestone
Milestone Completion date
Milestone1: Initiation phase completion Fri 04-01-19
Milestone 2: Getting approval Fri 11-01-19
Milestone 3: Vacating the old house Sun 20-01-19
Milestone 4: Project closure Tue 29-01-19
Appendix 2: List of task and responsible person
Figure 1: List of task and responsible person
(Source: Created by Author)