Competency Demonstration Report: Career Episode 3 - Procurement

This report, a competency demonstration by a mechanical engineer, details a project involving the procurement and expediting of HVAC bundles for Reliance Industries Limited. The project, spanning from 2014 to 2016 in Navi Mumbai, India, required the engineer to manage commercial and technical aspects, including vendor selection, contract management, technical specifications, and project documentation. The engineer's responsibilities encompassed ensuring compliance with industry standards, preparing datasheets, and coordinating with various teams. The report highlights the application of engineering knowledge, problem-solving skills, and collaborative efforts to overcome challenges, such as resolving issues related to centrifugal pumps for Air Handling Units. The engineer's proactive approach involved standardizing processes, conducting regular reviews, and maintaining strong communication to ensure timely project completion and adherence to client requirements. The report emphasizes the importance of teamwork, ownership, and continuous improvement in achieving successful project outcomes.

COMPETENCY
DEMONSTRATION REPORT
Career Episode 3
WOOMESH RAMAN KAHER

CE 3.1 Project Information
Name of the project: Mechanical Engineer for the role of procurement and expediting
manager in the package procurement department
Location of the project: Navi Mumbai, India
Project Duration: 21st July 2014 to 21st July 2016
Organization: Reliance Industries Limited
Role and Designation during the time: Engineer – Procurement & Expediting Manager
CE 3.2 Project Background
CE 3.2.1 Characteristics of the project
The largest oil, gas and petrochemical industry is in making in the world by Reliance. For
that reason the task group required HVAC bundle for plant interface building, substations and
control focuses inside the refinery. These HVAC bundles are 'made to arrange' according to
client particulars, principles and so forth. The venture included different outsider building
advisors, HVAC primary sellers, HVAC sub merchants and interior undertaking group.
CE 3.2.2 Objectives developed for the project
 To supply the HVAC bundles before the completion of the stipulated time and
according to client need and the specific things related to that to meet process
demands.

 To manage the several customer needs which were non standard for being the
procurement engineer.
CE 3.2.3 My area of work
In this project I have mainly two types of work. To carry out several activities which
were related to the commercial matters and also they were more advanced in terms of making the
system efficient. I have done the tasks related to the short listing and the projects based on the
specifications and also to prepare and arrange the HVAC datasheets. There were several general
arrangement and drawings which were also to make sure about the economical matters like the
claim of the payment, different credit and debit issues and also the logistic issuing of the system.
There were also several kinds of documents which were used in terms of the technical
specifications of the projects and the main concern related to the system’s functionality.

CE 3.2.4 Project Group
Figure 1: Organisational structure

CE 3.2.5 My responsibilities throughout the project
Any venture has two principle perspectives which are specialized viewpoints and
business angles. My obligations were started out of these two viewpoints and are recorded
underneath.
Firstly carrying out exercises identified with Commercial issues of ventures like;
shortlisting sellers, perusing terms and conditions and giving request affirmation to merchants,
asserting installment developments, issuing Bank Guarantees and Letter of Credit, dealing with
strategic exercises, business documentation.
Secondly performing Technical assignments like consistence to the ASME, API and
undertaking details, planning and masterminding HVAC datasheets, General game plan
illustrations, sub merchant records like engine illustrations, ducting designs, instrument
datasheets and so forth and organizing endorsement from inside venture groups on these
specialized reports.
Additionally, I used to screen extend execution process, audit the venture status and
opportune refresh the worries by methods for different reports. I distinguished potential issues
and request recommendations from bosses to accomplish venture expectations. I additionally
used to offer help to after development group to determine any issues at site while establishment
and authorizing. Being a key client for SAP MM module, I was likewise required to help
different clients SAP issues.

CE 3.3 Distinctive Activity
CE 3.3.1 Comprehending the theory of the project
Once a venture is relegated to me, I used to do inward audit meeting and commence
meeting with merchant and task group to achieve outright lucidity venture scope and
expectations, detail necessities, pre-arrange deviation list, venture and drawing plans and so on.
With viable and sincere coordination, I used to guarantee that all the inside divisions are
following task plan, required to convey venture objectives. I used to plan week by week survey
meeting inside inner offices to talk about and shut awaiting open issues or questions.
Since it is the only medium of contact for merchants, I likewise was needed to give
auspicious advancement regarding the venture advance to client. Additionally, I was likewise
guaranteeing that appropriate data about changes in venture, desire from client are very much
imparted to every inside office and to merchants.
Other critical undertakings were getting ready and keeping up venture plan utilizing
programming SAP MM, examination coordination, asserting instalment points of reference.
CE 3.3.2 Engineering knowledge and skills applied in the project
Sound learning of Refrigeration and cooling helped me to comprehend testing necessities
of client determinations and gave me a thought that whether the merchant can satisfy the
prerequisite or not. I could check the determination of pumps as for process parameters and
could propose clients for choice of higher effective pump models and ideal engine appraisals to
spare vitality required amid operation.

Since aeration and cooling systems and condensers are fundamental piece of the HVAC
bundles, learning of essential electrical designing helped me to comprehend specialized
determination of engine, instruments and its parameters. I had stepped up with regards to
institutionalize the kind of aeration and cooling systems required in light of the fact that
beforehand there were 14 variations (limits) of ventilation systems. The institutionalization
helped me sort 14 variations into 6 variations. This helped the merchant to limit the standard
citation time and encouraged quicker execution.
CE 3.3.3 Accomplishment and task performed
Since I was in charge of specialized and business finish of the task, it was fundamental
for me to monitor the undertaking changes and problems constantly. I used to plan material
deliverable sheet and venture administration sheet utilizing MS office at extremely beginning
stage so to see all points of interest of the undertaking. I used to refresh the undertaking
administration sheet which had all the task points of reference and basic exercises recorded, on
week by week premise. This had distinguished issues venture degree and encouraged
determination of such issues.
I additionally utilised to be reminiscent about the concerned office if any action is
postponed and used to demand redo plan to remunerate the deferral. Essentially, I used to follow
the venture documentation and guaranteed that all the specialized reports/building illustrations
are affirmed by the customer before beginning of real assembling to stay away from shocks amid
assembling. Such approach had decreased modify and subsequently to lessen cost of value.
Endorsement on specialized documentation was likewise important to give fabricating leeway to
sub-merchants and to guarantee convenient conveyance of the purchase outs.

I had worked intimately with client and examination organizations to guarantee on time
venture discharge and item endorsement from client. I utilized arrange with strategic group for
facilitate exercises according to INCOTERMS concurred in the agreement. Once the HVAC
bundles are come to at site, I utilized contact development group at site and give them all the
fundamental contributions of the undertaking for additionally appointing exercises.

CE 3.3.4 Identified issues and their solutions
3.3.4.1 Issues
The ainissue related to the implementation of the Project of supply of Centrifugal pumps
for Air taking care of units (AHU) to Gasification plants at Reliance Industries Limited (RIL) J-3
Refinery with an extent of 20 directs required for 20 AHU bundles. Since it was one of the high
esteem undertakings of year 2015 for the seller (Boerger pumps) and they had arranged invoicing
of the venture in the long stretch of October 2015 in light of the task plan. Likewise, all the
venture exercises were done and records were affirmed inside stipulated time. Be that as it may,
amid definite review, venture and designing expert (Fluor Daniel) reviewer raised worry for not
having two vent associations’ coolers as required by our client.
3.3.4.2 Solutions
I have educated RIL that two vent associations would be required on the off chance that
the cooler is mounted vertically. Nonetheless, for this task, the coolers have been mounted on a
level plane as concurred by every one of the partners and subsequently cooler bay and outlet
associations are not in comparative plane. Consequently cooler gulf line is the main line where
most elevated purpose of cooler can be found. In the event of vertically mounted coolers, both
bay and outlet come in comparable plane and consequently there is a necessity of two vent
association for security of the working framework.
Further, I educated that all the specialized documentation is as of now affirmed by
venture group and building advisors and every one of the materials are prepared for dispatch.
Thus further change would not be conceivable.
CE 3.3.5 Plan to produce creative and innovative work

I had institutionalized task execution philosophy and guaranteed that it was taken after
thoroughly by interior venture colleagues. On time commence meeting, Bill of material (BOM)
discharge and auspicious position of procurement arranges on sub-merchants were a portion of
the assignments incorporated into this technique. This approach had followed advance of
different continuous activities and helped administration to get lucidity of current task status.
I additionally had set inner focus for opportune archive endorsements which helped me to
limit shocks amid assembling and maintained a strategic distance from revamps, such
endorsements were acquired ordinarily with up close and personal meeting with client.
Since transaction is the key for effective culmination of any task I generally clung to
contracts amid each discourse and meeting to guarantee positive result of arrangements.
Additionally, perusing details and authoritative necessities helped me to distinguish potential
dangers thus to take activities proactively.
I used to do finish off meeting after fulfilment of each venture request to recognize
lessons learned and maintain a strategic distance from dull mix-ups.
CE 3.3.6 Collaborative work
Project procurement and execution is a team effort and for successful project execution I
had done close coordination with team members from various departments. I had shared my
technical as well as commercial experiences and ideas openly with every subordinate, which had
benefitted the project and helped to gain knowledge from my colleagues.
I always believed in ownership hence assigned ownership of various tasks to my
subordinates. I always had ensured to attend meetings on time which is a way to honor others’
time.

CE 3.4 Project Review
CE 3.4.1 Project Overview
This venture execution work appointed to me with other extra duties was loaded with
challenges. It required a la mode learning of outward pumps, which were utilized as a part of Air
dealing with units and significant determinations, for example, API 610, API 682, ASME gauges
and so on and creative plans to finish the undertaking in time. I vanquished the difficulties in this
undertaking just due to earlier information in specialized acquisition, venture administration and
assembling related involvement.
CE 3.4.2 My contribution to work
I have associated with each basic leadership to evade mix-ups and conceivable dangers. I
generally worked with a proprietorship which helped me to make myself in charge of whole
execution cycle. The convenient and well idea choices alongside revise systems helped me to
official numerous basic and imperative requests effectively.