Medical Records Department: Hiring New Clerk - Job Description

This report outlines the urgent need to hire two Medical Records Clerks for a Medical Records Department. The clerks will be responsible for handling patient records, maintaining confidentiality, documenting disease symptoms, and categorizing treatment procedures for billing and insurance. Ideal candidates should possess an RHIT certificate or a Health Information degree in management and be proficient in medical coding and terminology. The salary ranges from $30,000 to $37,000, adhering to US government regulations. The report also includes a proposed job description, detailing supervisory duties, job-specific responsibilities such as managing patient records, verifying details, handling consent forms, and responding to queries. The required qualifications include a high school diploma and knowledge of medical coding, with preference given to candidates with RHIT certification and two years of work experience. The organization will ensure patient safety and confidentiality, and new clerks will be informed of their duties and the consequences of any discrepancies.

Running head: NEW HIRING IN MEDICAL RECORDS DEPARTMENT
New Hiring in the Medical Records Department
Name of the student
Name of the university
Author note

1NEW HIRING IN MEDICAL RECORDS DEPARTMENT
Dear Sir,
This is to bring to your notice that the Medical Records Department urgently needs to
hire two people for the post of Medical Records Clerk. Staffs working in the medical records
department are responsible for handling all the patient records and maintaining the
confidentiality of the records. The clerks of this department handle the patient’s medical
history, document the disease symptoms and keep track of their diagnoses. The major task
performed by them include the categorization of the treatment procedures for assessing the
billing and insurance details of the patients (Weed, 2014).
The potential candidates will be evaluated on the basis of their qualification and past
work experiences. Aspirants possessing a RHIT certificate, or Health Information degree in
management would be preferred. The candidates must be compatible with medical coding
and comprehend all the medical terminologies and health information recorded. The salary of
the medical records clerk should fall between $30,000 and $37,000, according to the
legislation made by the US government from September, 2018 (Perry et al., 2013).
The health care regulations and standards of the organization will be strictly followed
to ensure patient safety, confidentiality of diagnosis and to provide proper health care to all
the people who access the organization. The new clerks will be let known about their duties
and responsibilities and the following consequences if patient anonymity is not maintained or
in case of any discrepancies.

2NEW HIRING IN MEDICAL RECORDS DEPARTMENT
Proposed job description:
Position Title: Medical Records Clerk
Supervisory Duties: Handling the patient medical records.
Title of Immediate Supervisor: Medical Record Supervisor
Job Description: Keeping and handling patient medical records.
Job-specific duties and responsibilities: The Medical Record Clerk will be expected to
handle all the patient medical records. The clerk will assign the record numbers to specific
client cases, record the numbers and patient details, verify pre-existing records and deliver
the details whenever required. He or she will be responsible for managing all the consent
forms, handling patient information, recording them accurately and all the specific clerical
duties. If any queries arise regarding the patient records, the medical record keeper will be
asked to respond to those queries by retrieving information from the files and systems.
Qualifications:
Required: High School Diploma, Knowledge of medical coding and terminologies
Preferred: RHIT certification, 2 years work experience
Credentials/Licenses/Degrees: No licensing is required.

3NEW HIRING IN MEDICAL RECORDS DEPARTMENT
References:
Perry, J. J., Sutherland, J., Symington, C., Dorland, K., Mansour, M., & Stiell, I. G. (2013).
Assessment of the impact on time to complete medical record using an electronic
medical record versus a paper record on emergency department patients: a
study. Emerg Med J, emermed-2013.
Weed, L. L. (2014). Medical records that guide and teach. Clinical Problem Lists in the
Electronic Health Record, 19.