Justification Report: Medico Hospital Information System Development

This report provides a comprehensive justification for the development of a Medico Hospital Information System. It begins by highlighting the need for technological advancements in healthcare, emphasizing improvements in performance, efficiency, control, and security. The report then presents a detailed business case, outlining the benefits for doctors, staff, and patients. It discusses tangible benefits such as reduced costs and increased productivity, along with intangible benefits like enhanced patient satisfaction and improved corporate image. The project scope is clearly defined, covering features such as single login access, patient record management, appointment scheduling, and bill generation. A detailed cost analysis is provided, along with a schedule analysis and the use of various diagrams (Use Case, Sequence, DFD, ERD, Gantt Chart) to illustrate system functionalities and timelines. The report concludes by referencing relevant literature and emphasizing the positive impact of the proposed system on the hospital's operations and patient care.

Justification of system development:
In today technology world where all dependent upon the technology and we do not waste our
time in managing the files, we must go with the information technology. If we use the
information technology in our work place we must reduce the work load, mistakes by human,
and the most important we save our valuable time.
Hospital is the place where we serve the patient, it need more care as well as accuracy, and
using the information technology we can provide the best facility to our patient as well as the
member of medico staff. Followings are the steps that will give the detailed information of
the proposed medico information systems are:
Performance:
In current we manage all the records or information manually, it is time consuming and more
chances of human error. If we use the information technology we can reduce the manual
work as well as less chances of error.
Efficiency:
When a new patient is registered into the medico system the patient record is automatically
saved into the patient database, when the treatment completed the bill is automatically
generated.
Control:
The administrator or the manager of the medico system can control the system, they can only
grant the person who can access the data, no need to worry about the privacy of personal
information.

Security:
Security is always our top concern, for the medico information system we provide the user
name and password to every registered user, so only registered user can access the system.
Description of the business case:
Medico is a multi-specialty hospital; here we have multiple wards and various doctors and
staff member. Every patient is treated by doctors and given the prescribed medicine to the
respective patient, if it is required the patient is admitted to the respective ward of the medico
hospital and after the complete treatment the patient will be discharged. Before discharge of
the hospital the bill is prepared and patient needs to pay the bill before discharge of the
medico hospital.
Justification about the business benefits:
Business benefits are always expected from the development of any new system, followings
are the business benefits from the new medicos’ information system: Proposed information
system for medicos provide multiple benefits to the medical professional, staff member of the
medicos hospital, and also the customer.
The doctors can check the patient status from online; can prescribe the medicine online if any
emergency. The staff member can manage the patients and other records in very organized
ways and can also fetch the information easily. It reduces the manual work load.
The proposed Medicos information system provides two types of business benefits:
1. Tangible benefits:

It will minimise the human cost, when the medicos system is fully automated, so we
can reduce the manpower. It also increases the productivity of medicos system,
because when all system is automated there are less chances of human error.
2. Intangible benefits:
Using the proposed medico’s information system we can increase the patient or customer
satisfaction and if our patient is satisfied with the medicos hospital it will definitely impact on
our business. Using the medicos information system we can improve our corporate image.
Project Scope:
Following are the scopes of our new proposed medico information system:
1. Single login page for all the user of the system (patient, receptionist, doctors, and
other staff member of the medico hospital) after successful login the system will
redirect to the users page.
2. Every users need to be registered first into the medicos hospital before login into
system.
3. Patient can view the doctors list, take doctor appointment, and view the available
facility in the medicos hospital, can check the operation fee etc.
4. Doctors can view the patient medical history if the patient is regular patient of the
medico’s hospital (because every patient record is stored in the new proposed
medico’s information system.
5. Patient and doctors can cancel their appointment if for any reason they are not
available for appointment time. It will save valuable time of patient as well as
doctors.
6. The patient bill is prepared by the system and send to the patient when their
treatment is complete.

7. System will record the patient, doctors, ward, and the all staff member records in a
managed way. So when anyone needed any specific information from the medico
hospital they can get it easily.
Cost analysis:
Following table shows the expected cost analysis for the new proposed medico hospital
information system:
Description Estimated Cost
Licensing $1500
Hosting $750
Requirement
Analysis and Design
$12,500
Custom
Development
$11,750
Setup/Configuration $1850
Training $1550
Maintenance $3500
Total $33,400
It is the recommended business rule for any organisation the benefits always outweigh the
cost. And for the medico hospital system we analyse the cost and benefits. Followings are the
techniques which are used to analyse the cost analysis for the medico hospital.

Net Profit technique:
In this technique the net profit of the medico’s hospital is the difference between the total cost
and the total income over the project.
As a system analyst of the medico hospital information system I recommend the net profit
technique, because we do not have any cash flow problem in current situation.
Schedule Analysis:
Followings table shows the proposed medico hospital information system schedule
Task No Description Duration (Day)
1 Requirement Analysis 10 days
2 System design 8 days
3 Coding 8 days
4 Testing 7 days
5 Implementation 4 days
6 Maintenance 3 days
Total Duration 40 days

Use Case diagram:
Sequence diagram:
(Appointment with doctor)

DFD level 0:
Context Diagram:

Entity relationship diagram:
Screen interfaces main menu:

Screen interfaces input screen:
Screen interfaces report:

Gantt chart:

References:
1. Ross, D. T., & Schoman, K. E. (1977). Structured analysis for requirements
definition. IEEE transactions on Software Engineering, (1), 6-15.
2. Hoffer, J. A. (2012). Modern Systems Analysis and Design, 6/e. Pearson Education
India.
3. Ramollari, E., & Dranidis, D. (2007, May). StudentUML: An educational tool
supporting object-oriented analysis and design. In Proceedings of the 11th
Panhellenic Conference on Informatics (pp. 363-373).