Meeting Arrangement Analysis and Report for Adept Owl Games Company

This report details the meeting arrangements within Adept Owl Games Company, focusing on three key communication methods: internal memos, meeting minutes, and email correspondence. The memo outlines the purpose of informing managers about staff assessment and audit procedures, including the necessary steps and organizational rules. The meeting minutes document the proceedings of a staff assessment meeting, including attendees, agenda items, and action items related to staff information, organization requirements, and communication protocols. Finally, the email communication addresses the sales manager, detailing staff assessment and an internal audit, along with actions taken concerning product manufacturing, faults, and remanufacturing, including financial implications and reputation management. The report provides a comprehensive overview of how Adept Owl Games manages its internal communications to ensure efficient operations and maintain quality standards, including recall of faulty products and credit to customers.

Running head: MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY
Adept Owl Games Company
Date: 2nd September 2017.

MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 1
Meeting Arrangement in Adept OWL Games Company
Name of the Student:
Name of the Professor:
Name of the University:
Author’s Note:
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 2
PLAN DOCUMENT OF A MEMO
Component Planning of meeting
Purpose -To inform managers about different fields of Adept Owl about
assessment of their staff and audit purposes that will take place
in the next forty-five days.
- All departmental managers need to gather information about
staffs.
To notify managers on meeting to be held on 01/04/2017 at the
organisation boardroom at 09:00 a.m.
Audience Managers of Adept Owl .
Format memo
Method I will use a formal and standard language to ensure my audience
understands the request.
Means I will present a word document and a power point presentation.
Organizational
rules
-All Adept Owl managers should keep staff‘s information
confidential but only disclose to higher authority for security
purposes.
- All Adept Owl managers should append their signatures for
official purposes.
-Method of communication should be formal and standard.
Key points The purpose of communication and requirements of the
audience is to deliver the details of information for the audience.
The purpose is to make the staffs aware of the fact what is
expected from them. The coverage of communication is to reach
to the target audience.
Structure I will follow a descending order of transcript.
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 3
ADEPT OWL INTERNAL MEMO
To: ALL ADEPT OWL MANAGERS
From: Shannon Grant -Ruth’s admin assistant
Cc: Ruth Crabbe - General Manager
Bae Ahn-Bartle - HR Manager
Date: 1/03/2017
Subject: Audit and Staff Assessment
I am drawing your attention to the above-mentioned topic and the assistant
general manager on behalf of the information released by institutions. In
preparation for an audit process and staffs’ assessment, I request some
instructions as below:
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 4
1. Concerning the organization necessities, I request everyone to familiarize
with the procedures and rules so that their actions lie within the
requirements.
2. For official purposes, I request all managers to append their signatures on
the documents.
3. The institution is aiming an audit and therefore I request all managers to
gather information about the staffs.
4. For students’ assessment, I request managers to gather information on
personal information, results and progress details.
5. For staff assessment, I request the HR to review the attendance register of
all staffs and collect information on personal information, results and
progress details.
6. I request the HR to assist other managers to generate information from the
database. This is because the HR stores and controls such information.
7. I have attached a document with strategies about getting your opinions
during the meeting. I request all departmental heads to share the
attachments with the staff. All staff should review the rules and procedures.
8. Lastly, I would like to inform all managers about the timing, venue and
subjectivity of the meeting. It is a crucial meeting. Therefore, I expect all
members to be present and no apology would be considered. There will be a
disciplinary action for those who miss.
Attachments
1. Documents of the subjectivity.
2. The rules and procedures of the meeting.
3. Attendance list of the meeting.
4. Materials and resources to avail in the meeting.
Shannon Grant
(Ruth’s admin assistant).
PLAN DOCUMENT OF A MINUTE
Component Meeting planning
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 5
Purpose -To notify all the managers and all staffs of ADEPT OWL about
the meeting.
-To provide the details of the agenda and audit that would be
evaluated by staffs’ assessment.
-To reflect an overview of the meeting procedures and rules that
is to be followed on that day.
Audience Information is circulated to ADEPT OWL Managers and staffs
for action.
Format Minute.
Method I will use a formal and standard language in the discussion to
ensure about understanding of audience.
Means I will present a word document and PowerPoint presentation.
Organizational
rules
-Managers should store staffs’ information confidential but
would only disclose to relevant authority for security purposes.
-All managers are to be notified within fifteen days prior to the
meeting for taking necessary preparetion.
- All managers should append their signatures for official
purposes.
-method of communication is formal.
- All managers have to carry the required materials for the
meeting with themselves.
Key points -Solution of the issues are to be undertaken.
-The coverage of communication would have a wide range so
that it could reach to the required audience.
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 6
Structure I would follow a logical order.
Headings of the topic should be prominent at the meeting.
MEETING MINUTES OF ADEPT OWL
DATE: 1/ 03/ 2017 MEETIN
G TITLE:
Adept OWL Staff
Assessment Meeting.
TIME: Starting
9:45 a.m.
Finish:
11:15 a.m.
ATTENDEES:
Name List
Tim Davies ( CEO)
Jayne Dashiell
(Assistant of CEO)
Ruth Crabbe
(General Manager
of Operations)
Bae Ahn-Bartle
(HR Manager)
Gareth Singh
(Product
Development
Manager)
Aban Rezek (IT
Officer)
Shannon Grant
(Ruth’s admin
assistant)
Frank Goudie
(Finance Manager)
Sarah Callis
(Product Developer)
Jack Macquarie
(Distribution
LOCATION: Organisati
on
Bedroom
CHAIR:
SECRETARY
:
Tim Davies
Shannon
Grant
MINUTE-
TAKER:
90 minutes
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 7
Manager)
Jonathan Richmond
(Sales Manager)
OPEN MEETING
The meeting started with a motivating speech of CEO assistant Jayne
Dashiell. The chairperson welcomed and thanked all staffs present in the important
meeting. He gave a brief idea about the progress of the organization. He informed
us about the reduction in staff’s indiscipline cases. He informed us of the new
methods of signing in and signing out by the staff. He informed about future
opportunities too.
Thereafter secretary read the main Agenda items for decisions and actions, as
under:
MEETING
OBJECTIVES :
To accept the point of view from all the managers about the
assessment algorithm of the staffs.
APOLOGIES: Pete McKenzie
(Manufacturing Manager)
APPROVE
PREVIOUS
MINUTES
Shannon Grant declared the minutes of the previous
meetings. Then, Frank Goudie spoke about the record of the
next doings.
ACTION FROM THE PREVIOUS MEETING
ITE
M
TOPIC RESPONSIBL
E
DUE
DATE
1 According to create a strong bind between the
sales manager and his assistant, Jonathon
Jonathon 12
days
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 8
Richmond was asked to call a private meeting
to find a way forward.
(Sales
Manager)
AGENDA ITEMS
ITE
M
TOPIC PRESENTER DURAT
ION
1 Staff information
The IT department noted about the improper
arrangement of staffs’ information. All
concerned managers have to gather
information about trainees and staffs.
Action
-For staffs and trainees’ assessment, we
agreed that HR would gather information on
personal information, performance, progress
and attendance details.
Aban Rezek
(IT Officer)
20 min
2 Organization requirements
The Legal department is required to ensure
privacy and standards of staffs.
Action
All of us were agreed that managers should
keep staffs’ information confidential.
However, he can disclose only to higher
authority or with informed consent for
security purposes. In addition, managers
should append their signatures.
Frank Goudie
(Finance
Manager)
20 min
3 Communication
One manager raised concern about getting
late information.
Action
Members decided that all staff are be notified
about the meeting two weeks prior to the
next meeting for taking enough preparation.
Sarah Callis
(Product
Developer)
5 min
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 9
4 Third parties
The assistant CEO asked a clarification about
the involvement of IT maintainer. He would
be able to access information from the
organization.
Action
In addition, audit information could be
revealed to quality skills officer, regulator of
training sector and technical advisors.
Jayne Dashiell
(CEO
assistant)
5 min
5 Audit
Members noted down the declaration of the
exact date of audit process.
Action
The CEO was not able to provide the exact
date. He asked his assistant to confirm from
the regulator in the next meeting.
Jayne Dashiell
(CEO
assistant)
1 week
NEXT MEETING
DATE: 15/04/2017 ATTENDEES:
Aban Rezek IT Officer
Frank Goudie Finance Manager
Sarah Callis Product Developer
Jack Macquarie Distribution Manager
Shannon Grant Ruth’s admin
assistant
TIME: 01:00 a.m.
LOCATION: Organization
boardroom
CHAIR: Tim Davies
SECRETARY
:
Shannon Grant
CLOSED MEETING
PLAN DOCUMENT OF AN E-MAIL
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 10
Component Meeting planning
Purpose -To inform the sales manager of Adept owl about staffs’
assessment and an internal audit that will take place in the next
forty-five days.
-To ask the managers to inform their sales team for collecting
information about performance of each staff.
Audience Information is directed to sales manager for action.
Format E-mail
Method I will use a formal and standard language such that my audience
would understand the request.
Means I will present a word document for clear understanding.
Organizational
rules
- I will inform the manager about the security of information.
-Method of communication should be formal.
Key points -The objective of communication and requirements of the
audience.
The coverage of communication should be elaborated so that it
would reach the required audience.
The crucial issue is the bad lot of adhesives.
Structure I will send information directly to the attendees.
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MEETING ARRANGEMENT IN ADEPT OWL GAMES COMPANY 11
In this report, we are presenting a meeting transcript of managerial
overview. The appropriate documents are to be presented in the meeting
transcript. The higher authority is arranging a meeting among all staffs and
managers to provide necessary steps and measures for assessment of employees.
The report describes about adversities and problems of the company. The
meeting arrangement could be fruitful if only the decisions and planning taken in
the meeting get success.
Meeting Transcript:-
MEETING
OBJECTIVES :
Adept Owl’s product manufacturing, fault and
remanufacturing.
APOLOGIES: Tim, Jayne and Jon.
APPROVE
PREVIOUS
MINUTES
Shannon Grant declared the minutes of the previous
meetings. The top of the board is problematic due to
defect in adhesives. Fault of Usual supplier caused this. A
measure would be taken as all-products must be re-
manufactured.
CHAIR Ruth Crabbe
MINUTE TAKER Shannon Grant.
ATTENDEES Ruth, Jack, Frank, Bae, Sarah, Pete and Garry.
ACTIONS THAT Ruth, Garry and Pete placed conference call to make
complaint to glue supplying distribution manager and
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