Australian Ideal College - Meeting Management (Task 2) Solution

This document presents a comprehensive solution for a meeting management assignment, specifically focusing on Task 2. It outlines a detailed meeting agenda addressing issues like workplace bullying, ethical supplier practices, and workplace safety. The solution includes relevant legislations such as WHS laws, the Competition and Consumer Act, WHS Codes, and the Privacy Act. It also features a formal meeting notification with date, time, and attendees, along with the nominated minute taker and special requirements for participation. The assignment demonstrates an understanding of meeting protocols, legal considerations, and effective communication within an organizational context, specifically within a 300-bed hotel in Australia. The document effectively covers all aspects of the assignment brief including the agenda, relevant legislations, meeting notification, nominated minute taker and special requirements needed.

MANAGE MEETINGS
(TASK 2, PART A)

TABLE OF CONTENT
• Meeting agenda
• Legislations in effect
• Notification of the meeting
• Nominated meeting minute taker
• Special requirements needed

MEETING AGENDA
• To address the issue of bullying, insulting and derogating the wait staff by the chefs on duty.
• To discuss the policies and ethicality of suppliers regarding cash incentives to the heads of department on
choosing their products.
• To re-analyse the whs code of practice to address the issue of cluttered floor space at housekeeping and
front office area.
• To consider the issue of safety and security of the guest of the hotel and privacy of their private information
which shall not be disclosed to others without proper ids.

LEGISLATIONS IN EFFECT
Legislations
Agenda 1
WHS Laws
Agenda 2
Competition and
Consumer Act 2010
Agenda 3
WHS Codes
Agenda 4
Privacy Act &
Australian
Consumer Law

NOTIFICATION OF THE MEETING
300 – bed hotel
Australia
30th august 2022
The official notice is hereby given that the management meeting is scheduled to be held on 10th september 2022 at 1:00 p.M. At conference hall
at 45 northwest st. The company hereby invites the executive chef, maitre'd, function manager, exec. Housekeeper and chief concierge to
discuss the policies and strategies regarding the following agendas.
Agenda
• To address the issue of bullying, insulting and derogating the wait staff by the chefs on duty.
• To discuss the policies and ethicality of suppliers regarding cash incentives to the heads of department on choosing their products.
• To re-analyse the whs code of practice to address the issue of cluttered floor space at housekeeping and front office area.
• To consider the issue of safety and security of the guest of the hotel and privacy of their private information which shall not be disclosed to
others without proper ids.
We highly appreciate your hard work towards our organisation. It is requested to all the participants to arrive at the meeting on 10th september
2022 at least 10 minutes before the meeting commences.
Sincerely,
Will johnson
HR manager

NOMINATED MEETING MINUTE TAKER
It has been agreed upon that the function manager will be responsible for recording the minutes of the meeting
accurately who is one of the participants of the meeting.

SPECIAL REQUIREMENTS NEEDED
• Participants who are not able to attend the meeting in person will be allowed to be present digitally either
through audio means on an audio call or through visual means through video conferencing.
• The minute taker will be compulsorily required to be present at the meeting physically to ensure the
completeness and accuracy of the minutes to be recorded of the proceedings of the meeting.
• Any special request from any individual needs to be submitted at least 5 days prior to the meeting data
already mentioned in the notice of the meeting.

THANK YOU !!!