Meeting Agenda and Minutes: XYZ Pvt. Ltd. HR and Product Meetings

This report presents two sets of meeting agendas and minutes from XYZ Pvt. Ltd. The first meeting focuses on new HR policies, including leave, dress code, and cleanliness, along with shift timing maintenance. It includes formal letter distributions, discussions, and Q&A sessions. The second meeting centers on product development, starting with a new product idea presentation. Discussions cover production, sourcing, ethical considerations, integrated marketing communication, and budget allocation. Each meeting's minutes detail the purpose, facilitator, attendees, and timeframes for each topic, providing a comprehensive overview of the discussions and decisions made within the company regarding both internal policies and new product initiatives. This document is a valuable resource for understanding the company's operational and strategic decision-making processes.

Running head: MEETING AGENDA AND MINUTES
Meeting Agenda and Minutes
Name of the Student
Name of the University
Author Notes:

1MEETING AGENDA AND MINUTES
Meeting 1 Agenda
Date: xx. xx. xxxx
Time: 9:00 am
Location: Room 542
Topic 1: New Leave Policy
 Formal letter distribution
 Dos and Don’ts of the new policy
 Taking Questions
Topic 2: Dress Code Policy
 Formal letter distribution
 Discussion of the new dress code policy
 Reason behind implementation
 Taking Questions
Topic 3: Cleanliness Policy
 Formal letter distribution
 Reason behind the implementation of the policy
 Repercussions of not following the policy
 Taking Questions
Topic 4: Maintaining the shift timings
 Formal letter distribution
 Reason behind the implementation of the policy
 The importance of the maintenance of the shift timing

2MEETING AGENDA AND MINUTES
 Taking Questions
Meeting 1
To
Whom so Ever it might concern
XYZ Pvt. Ltd.
Date: xx. xx. xxxx
Sub: Discussion of the new HR policies
Dear members,
This meeting is being conducted in order to bring intro your attention the new human
resources that has been planned. The policies that will be discussed would be regarding
change in the dress code policy, change in shift timing, maintain the shift timing and
maintaining cleanliness of the facility. Furthermore, there will be discussion regarding the
newly implemented dress code policy. The newly formulated policies will be effective from a
future date after receiving confirmation from the attendees of the meeting. Hope we will
make this meeting a success and come up with solid resolutions after discussion of each
policy with the help of question sessions.
Regards,
HR Dept.

3MEETING AGENDA AND MINUTES
Minutes 1
Purpose: Discussion of HR policies
Facilitator: HR head
Notes: Ms. X
Timekeeper: Mr. Y
Attendees: Marketing head, Finance Head, Operations Managers, Branch Coordinator
Date: xx. xx. xxxx
Time frame
Topic Time
New Leave Policy 9:10 am to 10: 15 am
Dress Code Policy 10:20 am to 11: 30 am
Cleanliness Policy 11:40 am to 12: 50 pm
Maintaining the shift timings 1:00 pm to 1:30 pm

4MEETING AGENDA AND MINUTES
Meeting 2 Agenda
Date: xx. xx. xxxx
Time: 11:00 am
Location: Room 425
Topic 1: New Product Idea Presentation
 Formal letter distribution
 Features
 Unique Selling Proposition of the Product
 Taking Questions
Topic 2: Production and Sourcing
 Formal letter distribution
 Discussion of the new production strategy
 Discussion of the new sourcing strategy
 Taking Questions
Topic 3: Ethical considerations
 Formal letter distribution
 Reason behind the ethical of the policy
 Possible offences that the product might cause
 Taking Questions
Topic 4: Integrated Marketing Communication
 Formal letter distribution
 Brain Storming Possible Strategies

5MEETING AGENDA AND MINUTES
 Selection of Appropriate Strategy
 The importance of the maintenance of Promotion Budget
 Taking Questions
Topic 5: Costs and Budget
 Formal letter distribution
 Allocation of Promotional Budget
 Allocation of Product development Budget
 Consultation with Finance Department
 Taking Questions
Meeting 2
To
Whom so Ever it might concern
XYZ Pvt. Ltd.
Date: xx. xx. xxxx
Sub: Discussion regarding Product Development
Dear members,
This meeting is being conducted in order to bring intro your attention the new product
prototypes that have been developed by the creations and innovation wing of the company.
The meeting will proceed with a presentation regarding the proposed product. The aim of the
company is to cater to the needs of the stakeholders through the help of the implemented
product idea. After the marketer pitch the idea regarding the product prototypes, the
manufacturing, production and the sourcing strategies associated with the development of the

6MEETING AGENDA AND MINUTES
product will be discussed. Moreover, the ethical considerations will also be highlighted after
which discussions will be made regarding the cost associated with the production of the
latter. Finally, the promotional and product development budget will be allocated. Questions
will be taken at the end of discussion of each topic.
Regards,
Marketing Department
Minutes 2
Purpose: Discussion regarding product development ideas
Facilitator: Marketing head
Notes: Mr. J
Timekeeper: Ms. H
Attendees: HR head, Finance Head, Operations Managers, Branch Coordinator
Date: xx. xx. xxxx
Time frame
Topic Time
New Product Idea Presentation 11:10 am to 12: 40 pm
Production and Sourcing 12:50 pm to 1: 50 pm
Ethical considerations 2:10 pm to 2: 50 pm
Integrated Marketing Communication 3:00 pm to 4:30 pm
Costs and Budget 5:00 pm to 6:30 pm