Field Observation and Analysis: Melbourne Celtic Club Meeting Report

This report presents a field observation of a Melbourne Celtic Club meeting, analyzing the roles and responsibilities of key personnel including the chairperson, secretary, treasurer, and club members. The observation details the meeting's proceedings, including the acknowledgment of the club, presentations on strategic plans, and discussions regarding systematic practice and training. The report highlights the behaviors and interactions of participants, the seating arrangement, and the overall dynamics of the meeting. It examines the chairperson's role in managing the meeting, the secretary's role in preparing the agenda and minutes, and the treasurer's role in financial matters. The report also covers the discussion on the new trainer's role, HR development, and strategic policies. The author observed the meeting to understand how players may improve their performance on the pitch. The report concludes with a summary of the meeting's outcomes and references relevant sources.

Running head: MELBOURNE CELTIC CLUB 1
Field Observation of a Sport Meeting
Student’s Name
Institutional Affiliation

Field Observation of a Sport Meeting 2
Ordinary Meeting-Melbourne Celtic Club
The meeting was scheduled for 21st March 2019 at 9 a.m.
To make accurate field observations of the Melbourne Celtic Club meeting, one must
understand the structure of the club, and put together a management team that may comprise the
chairperson, secretary, treasurer, team manager, promotions and marketing officer, safety and
health officer, and volunteer coordinator. Melbourne Celtic club focused on an informal meeting
that was held to discuss new ideas, gather opinions from members, solve issues, brainstorm on
sponsorship and fundraising ideas, and ensuring everyone is feeling enthusiastic regarding the
club’s objectives.
The table on the observations on defined responsibilities, roles, and expectations.
Define Role, Personality
and Demeanors
Responsibilities Expectation of people
Chairperson
(Alert, confident, behaves
formally, approachable, well-
mannered, sensible and
smart)
 During the meeting,
the chairperson
managed the
committee.
 He also manages the
annual general
meeting (DIY
Committee Guide
n.d.).
 He represented the
club at local, state,
regional and national
levels.
 The latter ensures that
budgeting and
planning for the future
are conducted by the
 The chairperson is
expected the meeting
procedure and the
guidelines governing
their meeting.
 The chairperson is
expected to run the
meeting in an orderly
and civilized manner.
 The chairperson is
expected to act
formal, authoritative,
and fair.

Field Observation of a Sport Meeting 3
members’ wishes.
Club Secretary
(Alert, speaking formally,
obedient, confident, dressed
officially, and softer
demeanor)
 The secretary
prepared the agenda
for the club meetings
in consultation with
the chairperson.
 He further made
arrangements such as
the venue, time, date,
and the hospitality for
the club meeting.
 He sends adequate
notice of meeting
members, and collect
reports from office
bearers.
 The secretary is
expected to keep the
records of the
meeting.
 The secretary is also
expected to provide
the minutes of the
previous meeting, and
the progress of the
meeting.
 The secretary should
formally write the
minutes.
Treasurer
(Formally dressed, well-
mannered, soft-spoken,
diligent, and obeying)
 The treasurer prepares
a budget and evaluates
it carefully.
 The treasurer keeps
proper records of all
payments, and makes
sure financial reports
are available (Gallup
n.d.).
 The treasurer ensures
that information for
the audit is prepared
each year.
 The treasurer should
account on how
money is spent in the
club.
 The treasurer should
keep the financial
records of the sports
club.
Promotion and marketing
officer
(Formally dressed, well-
mannered, confident, and
easily approachable).
 The officer creates an
in conjunction with
the promotions and
marketing committee
that manages the
marketing plan of the
club.
 The officer works
hand in hand with the
 The officer should
understand the
business aspects of the
club.
 The officer is
expected to look for
the best offers in the
market that may be
favorable for the club.

Field Observation of a Sport Meeting 4
treasurer to create a
budget a budget for
the marketing plan,
and oversee the
implementation of
approaches.
Club members
(All calm, smiling, confident,
some cheerful,
unapproachable, formally
dressed, and well-mannered)
 The members should
give recommendations
for strategic planning,
and financial strategy.
 They should also
present their reports
 Ensuring that every
member is involved in
the decision-making
process.
 They should also vote
on every motion
raised unless they
have conflicting
interests.
 Must represent the
needs that would
improve their
performance.
The field observation on the club meeting drew attention to learning about how the players may
improve their performance on the pitch. The Director of Club Sports and Recreation was a guest
at the meeting as a discussion plan for the training system, and team members discussed review
of applications. These discussions include;
1. The role of the new trainer will be laid out as his skill towards performing the task
successfully will be considered. In addition, an HR development may be conducted
through training intervention, which will assist in bridging the performance gap, and
exploit the potential of the players.
2. Strategic policies are re-evaluated ensuring that the policies are favorable to each team
member, and they should adhere to the exploiting the potential of the members.

Field Observation of a Sport Meeting 5
The seating arrangement during the meeting suggests that one third would be occupied by
club members, while the faced each other, addressing each other, and provided their opinion to
the chairperson who was seating next to the Director of Club Sports and Recreation. The meeting
was scheduled for 21st March 2019 at 9 a.m.
Observations on Meeting proceeding
Time Topic Content of Discussion My observation on the behavior
of participants
8.45 AM Before the
meeting
commenced
The chairperson and
some club members went
around the hall greeting
other members.
This signified unity, and
friendship. Also, positive
results were expected
from the meeting.
Majority of the members
represented they seemed ready
for serious debate that would
determine the performance in the
club.
I understood the positivity of the
members as a lot was expected
from the outcome of the meeting.
9.00 AM Meeting
commenced
The club officials
gathered to the main
table.
The secretary invited the
chairperson to manage
the meeting.
I felt excited as l was curious to
hear from the chairperson.
The club members wore well-
tailored, formal suits, and they
were looking professional and
cooperative. However, they
looked unapproachable.
9.05 AM Acknowledgment
of the club and
prayers.
Everyone stood up in
respect.
Everyone closed their eyes for the
short prayer.
9.10 AM Chairperson
greeted everyone
present and
acknowledged the
existence of club
members.
Chairperson suspended
any standing order
allowing presentation
from the secretary to
present a message from
Chairperson.
Chairperson is calm, and well-
mannered.

Field Observation of a Sport Meeting 6
9.20 AM Plan of the club
presented by
Martin Lawrence
Stressed on how strategic
plans must be examined
to determine the progress
of students.
Club members made
recommendations and
voted on the notion. The
chairperson announced
the motion is carried.
The club members
brainstormed on
sponsorship and
fundraising ideas, and
ensuring everyone is
feeling enthusiastic
regarding the club’s
objectives.
Each club member was allowed
to express their recommendations
regarding the club’s plan.
They were all prepared with a
previously written speech of what
they recommended.
When one member was speaking,
the others paid attention to what
they said.
9.35 AM Systematic
practice presented
by Joseph Onelle
The officer suggested
that routine practice that
would focus on trainee
safety.
Some of the club
members suggested that a
training program should
not be too thorough,
which will leave no time
for the athlete to absorb
the inputs.
Some of the club
members observed said
that the training would
assist people and
organizations with
performance connected
to problems.
All club members agreed that the
strategy would be useful and it
would prevent unnecessary
injuries during training
(UNDOC.org n.d.).
All members seemed pleased
with the new strategy.

Field Observation of a Sport Meeting 7
9.55 AM Meeting is closed The members present in
the meeting stood up and
dispersed.
Even after the meeting some club
members and the chairperson
spoke personally about the new
work out strategies.
References
DIY Committee Guide. (n.d.). What is the role of the chairperson? DIY Committee Guide.
Retrieved fromhttps://www.diycommitteeguide.org/code/what-role-chairperson

Field Observation of a Sport Meeting 8
Gallup, B. (n.d.). The main role of the treasurer. Chron. Retrieved
fromhttps://work.chron.com/main-role-treasurer-12688.html
UNODC.org. (n.d.). A systematic approach to training. UNDOC.org. Retrieved from
https://www.unodc.org/pdf/india/publications/guide_for_Trainers/03_systematicapproach
totraining.pdf