MGMT1201 - Business Communication Assignment 2: Negative Messaging

This document presents a completed assignment for a Business Communication course (MGMT1201), focusing on writing a negative message. The assignment required students to compose a refusal letter in a professional manner, demonstrating an understanding of content, structure, context, and tone to preserve goodwill. The solution is a response to a sponsorship request from the Girl Guides of Canada, where Gunther Outdoor Gear declines the request due to financial constraints while maintaining a positive tone and expressing future interest. The assignment highlights the importance of strategic communication when delivering unfavorable news, emphasizing the preservation of the recipient's feelings and the maintenance of a positive professional relationship. The letter includes references to relevant psychological theories and organizational information.

Running head: BUSINESS COMMUNICATION 1
Business Communication
Names
Institution Affiliation

BUSINESS COMMUNICATION 2
Business Communication
Gunther Outdoor Gear
3345 – 90th Avenue SE,
Calgary, AB, T2G 8Y6.
Telephone: [phone]. Fax: [phone].
Website: www.gunteroutdoorgear.ca, Email: [e-mail]
7 June 2019
Ms. Marlene Eastbrook.
Girl Guides leader
Girl Scouts of Canada
202 Brittany Road SW
Calgary, AB, T3V 0J7.
Telephone: [phone]. Fax: [phone].
Website: www.girlguidesofcanada.ca, Email: [e-mail]
Dear Ms. Eastbrook:
Thank you for considering us for a sponsorship partnership in the Calgary Girl Guides 8th
Annual Golf Tournament fundraiser. Further, we commend the Girl Guides of Canada
organization for the critical role it plays in girls’ lives. Regrettably, our organization will not be
able to sponsor your fundraiser tournament this year.
Guild guides’ movement is critical as it supports the “whole person” development of the young
girls per Piaget's theory of cognitive development (McLeod, 2018). Moreover, it is involved in
advocacy for the rights of girls and the marginalized people across the globe (“Prepared to Learn,
Prepared to Lead, "2019). However, due to the poor economic conditions in the country, our
company has reduced its corporate social responsibility funding threshold. Therefore, we will not
be able to provide the clothing and/or accessories for the Calgary Girl Guides 8th Annual Golf
Tournament.
We would have loved to be part of the team, but at present we are it will not be possible.
However, if you apply for the sponsorship next year, you will be on our priority list. We are
looking forward to working with you in your future endeavors.
Yours Sincerely,
Harold Petrich.

BUSINESS COMMUNICATION 3
References
McLeod, S. A. (2018). Jean Piaget's theory of cognitive development. Retrieved from
https://www.simplypsychology.org/piaget.html.
Prepared to Learn, Prepared To Lead. (2019). World Association of Girl Guides and Girls’
Scouts. Retrieved from https://www.wagggs.org/en/what-we-do/Learn/prepared-learn-
prepared-lead/