MGMT20133 Strategic Management: Defining Team Roles & Responsibilities

This report outlines the strategic management of a baby food production firm, focusing on defining team roles and responsibilities to ensure smooth operations. It details key positions such as manager, financial analyst, operations manager, and business analyst, each with specific duties. The report discusses meeting schedules, agenda creation, and procedures for absenteeism, emphasizing the importance of employee contributions to decision-making. It also covers the decision-making process, actions to be taken by each member, and the type of work expected from them. The organizational hierarchy is designed to be flat to promote open communication and collaboration among employees. The report concludes by highlighting the importance of a well-defined structure for achieving the firm's vision of healthy baby growth and success.

Running head: STRATEGIC MANAGEMENT
Business management and Strategic management
Name of Student:
Name of University:
Author’s Note:

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Table of Contents
Introduction.................................................................................................................................................3
Organization background............................................................................................................................3
Vision and Mission.......................................................................................................................................3
Purpose of the report..................................................................................................................................4
Roles and description..................................................................................................................................4
4 key position and its responsibilities ( managerial/finance/operational/strategic)................................4
Meeting and agendas..................................................................................................................................5
When will the meetings take place..............................................................................................................5
How will they be run...................................................................................................................................5
What if someone does not attend...............................................................................................................6
What will be the procedure.........................................................................................................................6
The contribution of the people at the meetings..........................................................................................7
Decision-Making process.............................................................................................................................7
What type of decision will be made by whom.............................................................................................7
Actions to be taken by whom and why.......................................................................................................7
What type of work should be completed by each member?.......................................................................8
Organizational Hierarchy.............................................................................................................................8
References.................................................................................................................................................10

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Introduction
This report will be pointed at setting the team roles to make sure that the work is carried
on smoothly.
Organization background
It is a firm that will be devoted towards the producing of the baby food products. This
firm will be devoted to providing the babies with natural, healthy and nutritional products. Hence
there has to be a proper synchronization among all the team members working in this firm. The
main motif of this firm is to make sure that they are providing the baby food in a healthy, natural,
nutritional and yet colorful manner.
Vision and Mission
 The vision of this firm is to see all the babies growing up in a healthy way and
becoming successful individuals in the coming year.
The mission is
 What babies eat creates who they become.
In other words, these firms will believe in this fact that the meals that are provided t the babies
for the first time, matters a lot. It is this nutrition that will help them to grow.

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Purpose of the report
The purpose of this report is to assign the specific roles to each member of the team. This
is to make sure that all the team members understand their responsibility and contribute to the
overall functioning of the organization.
Roles and description
4 key position and its responsibilities ( managerial/finance/operational/strategic)
The managerial responsibilities will be seen and presided over by the manager. He will
be making the list of tasks that the team has to perform. It is he who will also assign the roles to
the team members and also take regular updates on the proceedings of the work.
The finance section will be looked after by the financial analysts. He will be looking after
the cash and the cash being debited and credited from the company.
The operations manager will be looking after the implementation and the operations of
the company. He will be looking over the production and the sake of the baby food products. He
will also be there to listen to any kinds of problems or issues being faced by the employees. He
will also act as the bridge between the higher the managerial body and the employees.
The strategic part is an important part for any organization. It can be looked after by the
business analyst who will analyze the upcoming trends of the business. It is his role to formulate
strategies that will help them to grow and prosper. For an instance, there are so many baby food
producing companies and all are in a tough competition. So the strategy might allow the parents
to take a journey in their manufacturing units or to the farmyards from where they collect all the
fresh raw materials for producing their product. This will help the parents to have a greater faith

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in this company and they will consider buying the products from this company only (Zsambok &
Klein, 2014).
Meeting and agendas
There will be several meetings like employee complaints meeting, annual revenue
discussion meeting, products quality, production-related meeting and others. Suppose if the
meeting is about improving the production in terms of quantity and quality, the managers will be
forming the agenda in a way that will be easily understandable by all the employees. They will
add points like training facilities, setting of skill developing campaigns, overtime shifts with
incentives and other such points in the agenda.
When will the meetings take place
The meetings will take place on a monthly basis and if the situation demands on a weekly
basis as well. This will help the managers to know about the work and about any queries that the
employees might have.
How will they be run
The meetings will be conducted in the conference room or the large meeting room where
all the employees will gather along with the managers. This will make sure that the opinions and
the views of all the employees and the seniors are being taken into account. To make sure that
nobody misses these meetings, there will be prior information. This will be done by circulating
emails individually to all the members of the firm (Arnsten, Lee & Pittenger, 2017). There will
also be the Skype and proper internet connection so that the meetings can be conducted overseas
with the other branches.

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What if someone does not attend
The one not attending the meeting will be asked to give a proper justified reason. If it is
justified enough then he or she will be given the thorough feedback of the meeting. If someone is
at home due to some health issues or any genuine issues they can be kept in the meeting through
video calling and other such facilities.
What will be the procedure
The procedure will be to inform all employees through emails at their personal and
official mail id. The next is to take into account the opinions of each and every employee. All the
points or all queries raised by employees must be noted down and to be discussed in the next
meeting (Schenkel & Karlsson, 2016). Minutes of meeting will be maintained sp that the
important points can be jotted easily and used for betterment of the objectives set.

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The contribution of the people at the meetings
All the people will talk about their products and the problems that they are facing in
various areas. They will also talk about any kinds of support or training that might help them.
Decision-Making process
The process will be open to all. In other words, all the employees will be given the
freedom to give their opinion in the decision-making process (Bellows, 2016).
What type of decision will be made by whom
The team representative can take the opinion of the team to the manager and he can
convey it to the higher authorities. For example, if the employees want a hike in salary or a
flexibility in the shifts. There can also be some suggestions from the employees regarding some
raw materials or supply and logistics being used in the firm (Glukhov & Levina, 2015). These
decisions will be taken by the managerial boards. The financial analyst will decide if they can
afford to use some money for offering discounts, free gifts, NGOs, and others.
Actions to be taken by whom and why
The actions will be taken by the operation manager as he looks after the operations and
the running of the company. If the issue is about a hike in salary, the operations manager can
discuss it with the employees know about their complaints, their justifications and then take it to
the seniors (Macdonald, Burke & Stewart, 2017).

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What type of work should be completed by each member?
The employees must have a proper chart of their overall production and their attendance.
The managerial board must make sure that they have formulated the rules for the benefit of not
only their customers but employees as well. The business analyst will analyze the business,
compare the market trends of the past years and predict the outcomes of the coming years and
suggest the strategies accordingly. The financial analyst must have a well defined and accurate
record of the total revenue and the amount of debt and credit as well (Goffee & Scase, 2015).
Organizational Hierarchy
The flatter organization hierarchical model will be best. This is because the
communication will not be a one-way process. All the employees will be at their full freedom in
communicating with each other and also with their superiors. As it is a baby food producing firm
all the employees must be given full freedom to also share their own experiences and how might
they want to improve it or change it (Goffee & Scase, 2015).

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Flatter organization hierarchal structure

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References
Arnsten, A. F., Lee, D., & Pittenger, C. (2017). Risky Business: The Circuits that Impact Stress-
Induced Decision-Making. Cell, 171(5), 992-993.
Bellows, S. (2016). How team roles put our diverse strengths to work.
Glukhov, V. V., Ilin, I. V., & Levina, A. I. (2015, August). Project management team structure
for internet providing companies. In Conference on Smart Spaces (pp. 543-553).
Springer, Cham.
Goffee, R., & Scase, R. (2015). Corporate Realities (Routledge Revivals): The Dynamics of
Large and Small Organisations. Routledge.
Macdonald, I., Burke, C., & Stewart, K. (2017). Systems leadership: Creating positive
organizations. Routledge.
Pettigrew, A. M. (2014). The politics of organizational decision-making. Routledge.
Schenkel, M. T., & Karlsson, T. (2016). TOO MANY COOKS SPOILING THE STEW?
EXAMINING THE ROLES OF BUSINESS PLAN FORMALITY AND TEAM SIZE
ON NASCENT REVENUE EXPECTATIONS AND GESTATION ACTIVITY
(SUMMARY). Frontiers of Entrepreneurship Research, 36(8), 8.
Zsambok, C. E., & Klein, G. (Eds.). (2014). Naturalistic decision making. Psychology Press.