MGT2225 Project Management: Fundraising Event Plan for Seniors

This project report outlines a detailed plan for organizing a fundraising event for Embassy West Senior Living in Ottawa. The project charter defines the business case, expected profitability, and competitive effects. The scope includes auditorium procurement, performance arrangements, and a fundraising target of $300,000. The report details project resources, stakeholder management using a RACI chart, a project schedule reflecting dependencies and resource leveling, and a critical path analysis. A comprehensive budget breakdown and cost control measures are presented, along with a risk/quality management and issue plan. The project status reporting template indicates the project's progress. Additional content includes a stakeholder register and management plan, providing a complete overview of the project's planning and execution phases. Desklib offers a variety of project management resources and solved assignments to aid students in their studies.

Running head: PROJECT MANAGEMENT
Final project report
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1.Project name.................................................................................................................................3
2.Project charter...............................................................................................................................3
2.1 Business case.........................................................................................................................3
2.2 Expected profitability............................................................................................................3
2.3 Competitive effects................................................................................................................3
3.Project scope.................................................................................................................................4
4. Project resources and stakeholder management..........................................................................4
4.1 Listing project resources........................................................................................................4
4.2 RACI chart........................................................................................................................5
5. Project schedule...........................................................................................................................9
5.1 Project schedule reflecting dependencies, resource levelling................................................9
5.2 Critical path.........................................................................................................................10
6. Project budget and cost control..................................................................................................11
6.1 Overall budget breakdown...................................................................................................11
6.2 Monitoring and controlling costs.........................................................................................14
7. Risk/quality management and Issue plan..................................................................................15
8. Project status reporting template...............................................................................................16
9. Additional content.....................................................................................................................18
9.1 Stakeholder register and management plan.........................................................................18
Bibliography..................................................................................................................................19

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PROJECT MANAGEMENT
1.Project name
The name of the project is to organize a fundraising event for the organization “Embassy
West Senior Living in Ottawa”.
2.Project charter
2.1 Business case
The organization “Embassy West Senior Living” which is located in 1400 Carling
Avenue Ottawa. The organization is one of the living homes for the elderly people in Ottawa
that is mainly equipped for handling different types of business cases. In order to provide proper
facility to the elderly people who live in Embassy West Senior Living, the organization wants to
organize a fundraising event. With the help of the event an amount of money is collected that
will be utilized for managing the life of the senior people who live in the organization and for
providing a number of facilities including 24x7 customer service, proper physiotherapy service
as well as other type of services including the development of onsite medical pharmacy.
2.2 Expected profitability
After organizing the event of fundraising in order to help the elderly people who are mainly
associated with the organization “Embassy West Senior Living”, it is expected that budget of
around 300,000 will be collected from donations or funds. Additionally, it is found that 2% of
project recruitment for the designation of volunteers increases that further creates job facilities
for the people who requires job in the region of Ottawa.
2.3 Competitive effects
After the fundraising event was organized, the organization will be capable of improving the
facilities to the elderly people by providing proper customer service, 24/7 facility of doctors,

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PROJECT MANAGEMENT
medical centre as well as adding more number of equipment’s within the physiotherapy
departments. All this changes that are done with the help of the money that is generally collected
from the event generally helps in gaining proper competitive advantage when the organization is
generally compared with other elderly homes.
3.Project scope
The project scope mainly includes:
 Auditorium Hall procurement for the fundraising event
 Proper performance of arrangement
 Raising money of around $300,000
 Making proper arrangement for the ceremony of award
 Making proper arrangement for the fundraising event
4. Project resources and stakeholder management
4.1 Listing project resources
The different types of project resources that are generally required for organizing the
fundraising event are generally elaborated below:
Human resources: The human resources who are mainly associated with the event are
generally listed below:
 Event manager
 Organizer
 Project manager
 Human resource manager

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PROJECT MANAGEMENT
 Finance manager
 Researcher
 Decorator
 Catering team
 Music band
 IT team
Financial resource: It is identified that budget of around $118,108 is required in order to
complete the event successfully on time.
Material resources: The material resources that are needed for the project are generally
listed below:
 Materials for decoration
 Food item materials
 Music related instruments
4.2 RACI chart
A responsibility assignment matrix also known as RACI matrix helps in describing the
participation of different types of roles that the project stakeholders play in successfully
completing the project tasks as well as deliverables in order to complete the project. RACI chart
is mainly utilized for clarifying the roles as well as responsibilities of the project team in
executing the work of the project.
Project
activities
Even
t
man
Organiz
er
Project
manage
r
HR
mana
ger
Researc
her
Decorat
or
Cateri
ng
team
Fina
ncial
man
IT
team

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PROJECT MANAGEMENT
ager and
music
band
ager
Initial plan
for the project
I C R, A
Discussion
with the board
C R,A I
Determining
objectives
C I R,A
Making
initial plan for
the project
objectives
C I R,A
Meeting
with the
people of the
organization
C R,A I
Project
approval
I C R, A
Appointing
team members
C I R, A
Conducting
survey for the
project
C I R,A

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PROJECT MANAGEMENT
Procuring
funds
I C R,A
Procuring
Auditorium
Hall for Event
A R, I C
Assigning
roles and
responsibilities
C I R,A
Preparing
event roadmap
I C R, A
Invite
Popular
Figures to
Perform in the
Event
I R, A C
Inviting
people from
the
organization
I R, A C
Inviting
industrialist
I R, A C
Decorate the
auditorium
I C R, A
Prepare
stage and
C I R, A

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PROJECT MANAGEMENT
audience zone
Promote the
Event
C I R,A
Arranging
for
performance
C I C R
Final
Preparations
C I C R
Audience
entrance
C R,A I
Drama and
Music
Performances
I C R, A
Lunch C I R, A
Event end C I R,A
Revenue
collection
I C R,A
Project
Review
I C R, A
Official
Closing
I C R, A

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PROJECT MANAGEMENT
5. Project schedule
5.1 Project schedule reflecting dependencies, resource levelling
The project schedule that helps in reflecting dependencies as well as resource levelling is
generally reflected below:
Figure 1: Project schedule
(Source: Created by Author)

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PROJECT MANAGEMENT
5.2 Critical path
The figure that is provided on the critical path is followed in order to execute the
fundraising event quite successfully.
Figure 2: Critical path
(Source: Created by Author)

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PROJECT MANAGEMENT
6. Project budget and cost control
6.1 Overall budget breakdown
The overall budget breakdown for the execution of the project activities for organizing
the fundraising event is generally reflected in the table that is given below:
WBS Task Name Duration Resource Names Cost
0
Organizing a fundraising
event for the Embassy West
Senior Living in Ottawa
6.19 mons $118,108.00
1 Initiation phase 1.05 mons $7,880.00
1.1 Initial plan for the project 3 days Project manager $1,320.00
1.2 Discussion with the board 2 days Event manager $800.00
1.3 Determining objectives 2 days Project manager $880.00
1.4
Making initial plan for the
project objectives
4 days Project manager $1,760.00
1.5
Meeting with the people
of the organization
2 days Organizer $720.00
1.6 Project approval 1 day Project manager $440.00
1.7
Appointing team
members
4 days Researcher $1,120.00
1.8
Conducting survey for the
project
3 days Researcher $840.00
1.9 Milestone 1: Completion 0 days $0.00

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PROJECT MANAGEMENT
of initiation phase of the
project
2 Planning phase 0.9 mons $31,000.00
2.1 Procuring funds 7 days Finance manager $2,240.00
2.2
Procuring Auditorium
Hall for Event
6 days
Organizer, Venue
cost[1]
$27,160.00
2.3
Assigning roles and
responsibilities
5 days
Human resource
manager
$1,600.00
2.4
Milestone 2: Completion
pf planning phase of the
project
0 days $0.00
3 Execution phase 3.8 mons $50,000.00
3.1 Preparing event roadmap 12 days
Event manager,
Organizer
$9,120.00
3.2
Invite Popular Figures to
Perform in the Event
10 days Organizer $3,600.00
3.3
Inviting people from the
organization
8 days Organizer $2,880.00
3.4 Inviting industrialist 5 days Event manager $2,000.00
3.5 Decorate the auditorium 7 days
Decorator, Material
cost[1]
$16,960.00
3.6 Prepare stage and 6 days Decorator $1,680.00